Montclair, NJ 07043

Keesha Chavis, Director of University Staffing Services
Evelyn Lopez, Human Resources Coordinator

Division of Human Resources                                                                              Forms for Unclassified Staff
College Hall 316                                                                  
hr@mail.montclair.edu

Unclassified employees are defined as faculty, librarians and professional staff who are governed by the NJ AFT Statewide Agreement.
Managers and Directors are also unclassified employees. Forms relating to Managers can be found here.

Listed below are many of the forms frequently used by the office of University Staffing Services in the Division of Human Resources. All documents are inPDF format. Some documents are also available in MS Word* format. Download them as needed. Please call extension 7136 for a copy of a form not available on this page. If you do not have Acrobat Reader installed on your computer you can download a free copy at: Adobe's Acrobat site. If you have any problemsusing this page or downloading forms, please email hr@mail.montclair.edu.

* Please note that any changes made to these Word templates without the consent of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission on the HR version.(Last updated 09/08)

Links to Other HR Forms Adjunct Faculty, Visiting Specialists, Summer Session Faculty Benefits Classified Staffing Equal Opportunity/ Affirmative Action Frequently Used Forms Managerial Staff Payroll Student Employment Useful Links MSU Office of Career Development NJ Dept. of Personnel NJ State Job Opportunities

GUIDELINES, PROCEDURES AND POLICIES Appointment Guidelines for New Faculty, Managerial and Professional Staff State of NJ Generic Job Descriptions for Managers and AFT Professional Staff First Multi-Year Reappointment Timeline for Contracts which Expire June 30, 2009 Annual Reappointment Timeline for Unit Professional Staff With One or Two Years of Service Performance Based Promotion Timeline FY09 Performance Based Promotion University Policy FY09 Performance Based Promotion Negotiated Implementation Procedures FY09 FORMS FORM NAME FORMAT PURPOSE OF FORM Recruitment Activity Checklist PDF To provide information on the recruiting and hiring of unclassified employees Ad Placement Preference Form PDF MS Word To designate in which publications employment ads should be placed Position Action Approval Form (PAAF) PDF MS Word To initiate employment actions Position Announcement (Academic Affairs) PDF MS Word To advertise faculty, managerial and professional staff vacancies for the Division of Academic Afffairs Position Announcement PDF MS Word To advertise managerial and professional staff vacancies Job Description Template PDF MS Word To document job duties, responsibilities, qualifications and educational requirements Recommendation for Appointment Form (For Professional Staff only) PDF MS Word To recommend appointment of a new manager or professional staff employee Reclassification Application for Reclassification PDF MS Word To request an upgrade of a current professional staff position Budget Information for Position Reclassification Request PDF MS Word To provide fiscal review by Budget Office Reappointment Annual Reappointment Recommendation Form (July 1, 2009-June 30, 2010) PDF MS Word To evaluate and recommend an annual reappointment contract of a professional staff employee Recommendation for First Multi-Year Reappointment (3 yr.) Contract (July 1, 2009-June 30, 2012) PDF MS Word To evaluate and recommend a first multi-year (3 yr.) reappointment contract of a professional staff employee (AFT) Performance Based Promotion Request for Performance-based Promotion FY09 MS Word To apply for a performance-based promotion by a professional staff employee (AFT). Separation Employee Separation Checklist PDF MS Word To verify that employees leaving University employment have satisfied all responsibilities Exit Interview Questionnaire PDF To obtain information from employees leaving the University Miscellaneous Outside Employment (AFT) PDF MS Word To notify supervisors of Outside Employment by AFT members Tuition Waiver/Reimbursement for AFT Unit Members PDF MS Word To apply for a waiver or reimbursement of tuition cost Tuition Waiver for AFT Dependents PDF MS Word To apply for a waiver or reimbursement of tuition cost for dependents