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Forms for Classified

Classified staff are defined as those employees who are governed by the New Jersey Department of Personnel employment guidelines as found in the New Jersey Admninistrative Code. They are University police employees, Clerical/Support Staff, and Maintenance employees. They are also known as New Jersey's Civil Service employees.

Listed below are many of the forms frequently used by the office of Classfied Staffing Services in the Division of Human Resources. All documents are in PDF format. Some documents are available in MS Word* format. Download them as needed. Please call extension 5293 for a copy of a form not available on this page. If you do not have Acrobat Reader installed on your computer you can download a free copy at: Adobe's Acrobat site. If you have any problems using this page or downloading forms, please email hr@mail.montclair.edu.

* Please note that any changes made to these Word templates without the consent of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission on the HR version.(Last updated 1/13)

 
FORMS
FORM NAME FORMAT PURPOSE OF FORM
Recruitment

IMPORTANT: Prior to hiring an international employee at Montclair State University, it is critical that all Hiring Officials review the Guide to Hiring Internationals at Montclair State University. All departments must consult with International Services before making any offer of employment/invitation to foreign nationals.

Guide to Hiring Internationals at Montclair State University (Click on hiring guidelines)
Recruitment Guidelines PDF
MS Word		 To provide information on the process of recruiting and hiring Classified Employees
Position Action Approval Form (PAAF) PDF
MS Word		 To initiate employment actions
Blank Job Description PDF
MS Word		 To document job duties, responsibilities, qualifications and educational requirements
Authorization for Release of Information PDF
MS Word		 To provide authorization to verify information on application
Applicant Evaluation

PDF
MS Word

 To document the selection/appointment of a candidate to a classified position
Reference Checking PDF
MS Word		 To document references contacted for final candidates
Reclassification
Budget information for Position Reclassification Request PDF
MS Word		 To request position reclassification funds
Position Reclassification Request PDF
MS Word		 To document a request for reclassification
Reclassification Procedures PDF
MS Word		 To provide information about the process of a reclassification request
Performance Evaluation
Performance Assessment Review (PAR) Employee PDF
 All Civil Service Employees
Performance Assessment Review (PAR) Supervisor PDF
 All Civil Service Supervisors
PAR SCHEDULE PDF
 Performance Assessment Review Schedule
New Jersey Examinations
Application for Open-Competitive Exams PDF
 To apply for a Civil Service clerical assessment examination for consideration for future clerical job openings
Application for Promotional Examination PDF
 To apply for testing/certification for promotional opportunities
Separation
Exit Interview Questionnaire PDF
 To obtain information from employees leaving the University
Employee Separation Checklist PDF
MS Word
 To verify that employees leaving University employment have satisfied all responsibilities
Miscellaneous
Outside Employment (Classified Staff) PDF
 To request prior approval of Outside Employment by classified staff
Tuition Waiver for IFPTE dependents PDF To obtain a waiver of tuition for eligible dependents of IFPTE-union employees
Tuition Waiver PDF
 To obtain a waiver of tuition for classified employees wishing to take classes
Working Test Period
PDF
MS Word 		To document the pass/fail probationary period in civil service positions