Forms
Frequently Used Forms
Listed below
are many of the forms frequently used by the Division of Human Resources.
All documents are in PDF format. Some documents are also available in MS Word* format. Download them as needed. If you do not
have Acrobat Reader installed on your computer you can download a free copy at: Adobe's
Acrobat site. If you have any problems using this page or downloading
forms, please email hr@mail.montclair.edu.
* Please note that any changes made to these Word templates without the consent
of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission
on the HR version.(Last updated 07/11)
GUIDELINES, PROCEDURES AND POLICIES Email Activation Instructions | Relocation Services | New Employment FAQS |
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FORMS |
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IMPORTANT: Prior to hiring an international employee at Montclair State University, it is critical that all Hiring Officials review the Guide to Hiring Internationals at Montclair State University. All departments must consult with International Services before making any offer of employment/invitation to foreign nationals. Guide to Hiring Internationals at Montclair State University (Click on hiring guidelines) |
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| FORM NAME | FORMAT | PURPOSE OF FORM | |
| Approval/Payment Form for Teaching Assignments for Managerial / Professional / Administrative Staff | To initiate payment for teaching | ||
| Ad Placement Preference Form | To designate in which publications employment ads should be placed | ||
| Budget
Information For Position Reclassification Request |
To provide fiscal review by Budget Office | ||
| Change of Personal Information | To change personal information in the HRS system |
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| Educational,
Gender and Ethnic Information |
To determine the educational, gender and ethnic information of new hired employees | ||
| Employee ID Card | To apply for a MSU ID Card for new employees | ||
| Employment Application | To apply for employment vacancies | ||
| Exit Interview Form | PDF |
To obtain information from employees leaving the University | |
| Family ID Application | PDF |
To enroll in "All in the MSU Family" | |
| I-9 Handbook for Employees | Instructions for completing form I-9 (form inside is ONLY for reference purposes) | ||
I-9 Form and Instructions |
PDF |
To prove eligibility to work in the United States (revised 8/7/09) | |
| Name Change Affidavit | PDF |
To document a legal change in an employee's name | |
| PAAF | PDF MS Word |
To initiate employment actions | |
| Reference Check | PDF MS Word |
To document references contacted for final candidates | |
| Separation Form | PDF MS Word |
To verify that employees leaving University employment have satisfied all responsibilities | |
| Temporary Employee Request | To request that a temporary employee be hired from a Staffing Agency | ||
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