Montclair State University

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Human Resources

Forms

Payroll Services

Questions about your time? email timekeeper@mail.montclair.edu

 Need to reset your PIN? email pinreset@mail.montclair.edu

General questions? email hr@mail.montclair.edu

Listed below are many of the forms frequently used by the office of Payroll Services in the Division of Human Resources. All documents are in PDF format. Some documents are also available in MS Word* format. Download them as needed. Please call extension 7141 for a copy of a form not available on this page. If you do not have Acrobat Reader installed on your computer you can download a free copy at: Adobe's Acrobat site.
If you have any problems using this page or downloading forms, please email hr@mail.montclair.edu.

* Please note that any changes made to these Word templates without the consent of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission on the HR version.(Last updated 04/10)

GUIDELINES, PROCEDURES AND POLICIES
FORMS
FORM NAME FORMAT PURPOSE OF FORM

(MUST BE ON GREEN PAPER)

Time sheet for Student Employee

 EXCEL To initiate payment to current student employees
Time Sheet for Administrative Professional/Unclassified PDF
 To record attendance for professional and managerial staff on a bi-weekly basis
Time Sheet for Limited Duration Employee/Per Diem PDF
 To report hours worked for limited duration employees on a bi-weekly basis
Time Sheet for Professional Specialist/ Q PDF
MS Word		 To report hours worked by professional specialists ("Q" employees) on a bi-weekly basis
Time Sheet for Temporary Service Employee EXCEL To report hours worked for temporary service employees on a bi-weekly basis
Direct Deposit Form PDF
 To direct that one's paycheck be automatically deposited into personal checking and/or savings accounts
Faculty Absence Form PDF
 To report sick leave usage
Federal W-4 Form IRS.GOV
 To change an address, marital status, and/or exemptions for Federal Income Tax purposes
NJ State W-4 Form PDF
 To change an address, marital status, and/or exemptions for State Income Tax purposes
Savings Bond Purchase/Change Form PDF
 To authorize purchase and/or to request a change for US Savings bonds.
NJ Transit Business Pass Payroll Deduction Authorization Form

PDF
MS Word

 To deduct the designated monthly NJ Transit pass amount from one's pay check.
I-9 Handbook for Employees

PDF

 Instructions for completing form I-9 (form inside is ONLY for reference purposes)

I-9 Form and Instructions
FORMS MUST HAVE BACK AND FRONT TO BE ACCEPTED

PDF

 To prove eligibility to work in the United States (revised 8/7/09)

FURLOUGH DOCUMENTS

Frequently Asked Questions for Furloughs (new)
FORM NAME FORMAT PURPOSE OF FORM
Furlough (SDF) Request Form To request an unpaid self-directed furlough day or days
Furlough Chart for Part-Time Employees To reference for Prorated Paid Leave Bank Days