Forms
Forms for Unclassified
Unclassified employees are defined as faculty, librarians and professional staff who are governed by the NJ AFT Statewide Agreement. Managers and Directors are also unclassified employees. Forms relating to Managers can be found here.
Listed below are many of the forms frequently used by the office of University Staffing Services in the Division of Human Resources. All documents are inPDF format. Some documents are also available in MS Word* format. Download them as needed. Please call extension 7136 for a copy of a form not available on this page. If you do not have Acrobat Reader installed on your computer you can download a free copy at: Adobe's Acrobat site. If you have any problems using this page or downloading forms, please email hr@mail.montclair.edu.
* Please note that any changes made to these Word templates without the consent of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission on the HR version.(Last updated 02/11)
GUIDELINES, PROCEDURES AND POLICIES General Appointment Guidelines for New Faculty, Managerial and Professional Staff First Multi-Year Reappointment Timeline for Contracts which Expire June 30, 2012 (Dec. BOT) Annual Reappointment Timeline for Unit Professional Staff with One or Two Years of Service (Feb.BOT) Performance-Based Promotion Negotiated Procedures for Implementation of Performance-Based Promotion
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FORMS |
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| FORM NAME | FORMAT | PURPOSE OF FORM | |
Recruitment |
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IMPORTANT: Prior to hiring an international employee at Montclair State University, it is critical that all Hiring Officials review the Guide to Hiring Internationals at Montclair State University. All departments must consult with International Services before making any offer of employment/invitation to foreign nationals. Guide to Hiring Internationals at Montclair State University (Click on hiring guidelines) |
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| Activity Checklist | PDF |
To provide information on the recruiting and hiring of unclassified employees | |
| Ad Placement Preference Form | PDF MS Word |
To designate in which publications employment ads should be placed. | |
| Position Action Approval Form (PAAF) | PDF MS Word |
To initiate employment actions | |
| Position Announcement (Academic Affairs) | PDF MS Word |
To advertise faculty, managerial and professional staff vacancies for the Division of Academic Afffairs | |
| Position Announcement | To advertise managerial and professional staff vacancies | ||
| Job Description Template | PDF MS Word |
To document job duties, responsibilities, qualifications and educational requirements | |
| Recommendation for Appointment Form (For Faculty/Managerial/Professional Staff only) | PDF MS Word |
To recommend appointment of a new manager or professional staff employee | |
Reclassification |
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| Application for Reclassification | PDF MS Word |
To request an upgrade of a current professional staff position | |
| Budget Information for Position Reclassification Request | PDF MS Word |
To provide and recommend an annual reappointment contract of a professional staff employee | |
Reappointment |
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| Annual Reappointment Recommendation Form (July 1, 2012-June 30, 2013) | PDF MS Word |
To evaluate and recommend an annual reappointment contract of a professional staff employee | |
| Recommendation for First Multi-Year Reappointment (3 yr.) Contract (July 1, 2012 - June 30, 2015) |
PDF MS Word |
To evaluate and recommend a first multi-year (3 yr.) reappointment contract of a professional staff employee (AFT) | |
Performanced-Based Promotion |
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| Request for Performance-Based Promotion | MS Word | To apply for a performance-based promotion by a professional staff employee (AFT). | |
Separation |
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| Employee Separation Checklist | PDF MS Word |
To verify that employees leaving University employment have satisfied all responsibilities | |
| Exit Interview Questionnaire | To obtain information from employees leaving the University | ||
Miscellaneous |
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| Outside Employment (AFT) | PDF MS Word |
To notify supervisors of Outside Employment by AFT members | |
| Outside Employment (Managers) | PDF MS Word |
To request prior approval of Outside Employment by managerial staff | |
| Tuition Waiver/Reimbursement for AFT Unit Members | PDF MS Word |
To apply for a waiver or reimbursement of tuition cost | |
| Tuition Waiver for AFT Dependents | PDF MS Word |
To apply for a waver or reimbursement of tuition cost for dependents | |
| Approval/Payment Form for Teaching Assignments for Managerial / Professional / Administrative Staff | To initiate payment for teaching | ||
| Flex-Time Request Form | Information and Request for Flextime Work Schedule | ||
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