Getting the word out about your event
You've organized and planned, and now you're ready for the big event.
It may be a conference, lecture, seminar, performance or some other activity.
How do you let the campus and surrounding communities know it's taking
place? Getting the word out is vital, so here are a few tips on how to
publicize your event:
Events Calendar
The MSU Events Calendar is a growing collection of departmental and category
calendars that form a master calendar of programs, conferences, activities
and more. To view the calendar, go to www.montclair.edu/calendar.
From the master calendar you can submit a suggested listing by clicking
on the "Add Event" button. You can suggest an event be added
to one of the individual calendars (which will automatically be included
on the master calendar) or just be added to the master calendar. Be as
detailed as possible in the description of the event, and be sure to include
the time, cost, location, contact information and if the event is open
to the general public. Viewers can print the description for future reference.
INSIGHT Online
The "What's Happening" calendar
in INSIGHT Online provides a list of events, categorized by type (Dance,
Theater, Workshops, Music, etc.), for the semester. The calendar is updated
regularly and appears in every issue of INSIGHT Online. Event submission
forms, available at www.montclair.edu/pages/publications/pubcalendarform.html,
can be submitted from that site or e-mailed to Diana
St. Lifer. Items contained in "What's Happening" and the
MSU Events Calendar also are used for INSIGHT Online's daily events calendar,
which is e-mailed each morning to the campus community.
Press Releases
The Office of Public Information submits press releases to area newspapers
about upcoming events and noteworthy accomplishments by faculty, staff
or students. Press releases also are posted on Montclair State's Web site
at www.montclair.edu/pages/publications/NewsReleases.html.
To find out more information about press releases, call the Office of
Public Information at 973-655-4333.
Main Web Page "News"
The right column on the main Montclair
State Web page is a listing of news announcements. A maximum of four
headlines appear on the main page at a time. The first word of the headline
is a link to the "News" page where the complete announcement
is posted. News items serve as an announcement of University events and
accomplishments providing insight into the University's mission, goals
and culture. Guidelines on how to submit a News item for posting are available
on the News page and at www.montclair.edu/newsguidelines.html.
Conferences
On the "Calendars"
page, off the main MSU Web page
is a new list of upcoming conferences and seminars that link to the event
Web site. The event need not be held on campus, but must be sponsored
by MSU for listing. To submit a listing go to www.montclair.edu/conferencesubmit.
LED Sign on Valley Road
The LED sign located at the corner of Normal Avenue and Valley Road features
upcoming events. The length of the message is concise, but the reach is
great, catching the eye of passersby 24 hours a day. Guidelines and a
form to submit suggested items for the LED sign are available at www.montclair.edu/ledform.