Post-Award Procedures

Please pay special attention to all reporting requirements in the award.  As Principal Investigator/Project Director, you are responsible for preparing all programmatic reports.  ORSP can help you with questions you may have about preparing any necessary reports.

ORSP sends your award and budget to Dianne Teixeira, Grants Accountant.  Dianne assigns the award an FRS account number.  You will need this number to spend your award. 

As the Project Director/Principal Investigator, you are the FRS Fiscal Agent for your account.  To attend the next FRS training session, contact Marlene Kolesar at extension 7373.

To hire a position on your grant, please follow these procedures. 

After completing the required paperwork, it should be sent directly to Dianne Teixeira, Accounting Services, 855 Valley Road, for verification of available funds.

If you need to establish full or part-time salaried positions to be paid by your grant, you will need to complete the following forms.  All can be found on the Human Resources website under "Forms.”

1. Position Action Approval Form (PAAF)
2. Job Description Template
3. Position Announcement

If you are on a 10 month appointment and need to pay yourself for summer effort OR if you are hiring someone at a degreed professional level on a project basis for a year or less, you will need to complete the following forms.  All can be found on the Human Resources website under "Forms.”

1. Temporary Employment Payment Voucher
2. Temporary Employment Position Action Approval
3. Limited Duration Employee Time sheet

If you need to hire graduate or undergraduate hourly student assistants, you will need to complete the following forms.  These forms can be obtained directly from Payroll.

1. Position Action Approval Form for Student Assistant
2. Request for Student Assistant Employee
3. Student Assistant Time sheet

NOTE:  Time sheets for both student and limited duration employees should be faxed to Dianne at x7618.  Project Directors should then submit the original time sheets directly to Payroll.

If you need to hire a Graduate Research Assistant, please contact the Office of Graduate Admissions and Support Services.

Please feel free to call the Office of Research and Sponsored Programs if you have any questions.