University Administration Chronological Calendar Academic Affairs Timetable Academic Calendar

Alumni Association Annual Report Budget Development Facilities Maintenance and Eng. Finance and Treasure

Office of the Registrar Personnel Decisions Residence Halls Schedule of Meetings Summer/Winter Sessions

• Advertising Schedule
• Career Development Program
• Curriculum Action Dates, 2009-2010
• Department PAC
• Departmental Assessment Committees
• Distinguished Scholar Program
• Distinguished Teacher Program
• Election of Department Chairperson
• Faculty Scholarship Program: Application Approval Process
• Five-Year External Review Committee (formerly Visiting Committee)
• Grant Proposal Development (GPD)
• Mid-Term Evaluation of Department Chairperson
• Recruitment of Full-Time Faculty (Fall 2010)
• Separately Budgeted Research (SBR)
• Student Faculty Research (SFR)
• University Professional Staff Review Board
• University Undergraduate Curriculum Committee Meeting Dates

Advertising Schedule

• July 10, 2009 Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall '10.
• Starting September 1, 2009 Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall '10.

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Career Development Program

• December 4, 2009 CD email announcement to all eligible faculty and staff for project applications.
• February 5, 2010 Final date for submission of CD applications to College/School Deans
• March 4, 2010 Final date for transmission of CD project applications by the College/School deans to the Office of Research and Sponsored Programs for distribution to the Career Development Committee
• April 16, 2010 Last day Career Development Committee may meet to recommend awards
• May 3, 2010 Last day Career Development Committee sends CD project recommendations to the VPAA

VPAA notifies applicants of administrative action on CD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

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Curriculum Action Dates, 2009-10

I. New programs and program alterations become effective in the Fall semester only.

• A. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
• B. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.

II. New courses and course alterations may become effective for the Summer/Fall or Spring semesters. All new courses and course alterations must be circulated throughout the University academic community on a submission list for a one-month period prior to review for approval by the Provost/VPAA and subsequent circulation on an approval list.  All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of Summer Sessions and Curriculum Administration for circulation on a submission list.  The submission lists are circulated by the Office of Summer Sessions and Curriculum Administration at the beginning of each month, September through April.  The final submission list for the academic year is circulated May 15.  The approval lists are circulated by the Office of Summer Sessions and Curriculum Administration at the beginning of each month, October through May.  The final approval list for the academic year is circulated mid-June.

• A. Final course approval dates for Summer/Fall semesters:  New courses and/or course alterations must be received in Office of the Provost/VPAA by November 30 to be placed on the December submission list.  If there are no challenges, the course proposals will be reviewed for approval by the Provost/VPAA in early January to be offered in the Summer or the Fall semester of the subsequent academic year. (New courses can be offered in the semester immediately following the approval of the Provost/VPAA).
• B. Final course approval dates for Spring semester:  New courses and/or course alterations must be received in the Office of the Provost/VPAA by May 15 to be placed on the May submission list.  If there are no challenges, the course proposals will be reviewed for approval by the Provost/VPAA by mid-June to be offered in the Spring semester of the subsequent academic year. (New courses can be offered in the semester immediately following the approval of the Provost/VPAA).

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Department PAC

• March 5, 2010 Election of Department PAC for 2010-11.

Department Assessment Committees

• September 9, 2009 VPAA notifies deans of tenured faculty to be assessed.
• September 29, 2009 Deans notify department chairpersons of faculty to be assessed.
• December 2, 2009 Election of departmental assessment committees.
• February 2, 2010 Self-assessment statements submitted to departmental assessment committees, department chairperson, and the College/School dean.
• February 16, 2010 Final report of departmental assessment committees submitted to VPAA.
• March 3, 2010 Deadline for submission to VPAA of written response to the departmental assessment committees' report by assessed faculty members, if desired.

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Distinguished Scholar Program

• December 4, 2009 Distinguished scholar announcement to all faculty; proposal guidelines available in deans' offices and on the ORSP website.
• February 5, 2010 Final Date of submission of distinguished scholar applications to dean and College/School Research Committee
• March 4, 2010 Deans send distinguished scholar recommendations to the Office of Research and Sponsored Programs for distribution to University Research Committee
• April 16, 2010 Last day University Research Committee may meet to recommend Distinguished Scholar Recommendation.
• May 3, 2010 Last day University Research Committee sends recommendation to VPAA.

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Distinguished Teacher Program

• January 22, 2010 Distinguished teacher announcement to full-time faculty.
• March 3, 2010 Date of submission of distinguished teacher applications to College/School Distinguished Teacher committees and College/School deans.
• April 7, 2010 Date deans and College/School Distinguished Teacher committees submit applications to the University Distinguished Teacher Committee.
• April 23, 2010 University Distinguished Teacher Committee submits recommendation to VPAA.
• May 7, 2010 President's decision on the University Distinguished Teacher

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Election of Department Chairperson

• October 2, 2009 VPAA notifies deans of departments needing elections for department chairperson.
• November 13, 2009 Dean notifies departments regarding need for  election of department chairperson.
• April 13, 2010 Election of department chairpersons completed and  results reported to deans.
• May 21, 2010 Action by president on department recommendations  for department chairpersons.
• July 1, 2010 New department chairpersons assume office.

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Faculty Scholarship Program:
Application Approval Process


Approval of FSP

• October 2, 2009 Applicant submits proposal to department chairperson.
• October 9, 2009 Department chairperson's recommendation to applicant.
• October 16, 2009 Applicant's request to chair for meeting if proposal not accepted as submitted.
• October 26, 2009 Revised proposal to chairperson.
• November 2, 2009 Chairperson's recommendation to dean.
• November 13, 2009 Dean's recommendation to applicant.
• November 20, 2009 Applicant's request to dean for meeting if proposal not accepted as submitted.
• December 1, 2009 Revised proposal to dean.
• December 8, 2009 Dean informs candidate of final decision.
• December 15, 2009 Applicant's appeal to the provost

First Year Faculty Submissions

• February 5, 2010 Applicant submits proposal to department chairperson.
• February 12, 2010 Department chairperson's recommendation to applicant.
• February 19, 2010 Applicant's request to chair for meeting if proposal not accepted as submitted.
• February 26, 2010 Revised proposal to chairperson.
• March 5, 2010 Chairperson's recommendation to dean.
• March 24, 2010 Dean's recommendation to applicant.
• April 1, 2010 Applicant's request to dean for meeting if proposal not accepted as submitted.
• April 12, 2010 Revised proposal to dean.
• April 19, 2010 Dean informs candidate of final decision.
• April 26, 2010 Applicant's appeal to the provost.

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Five-Year External Review Committee (formerly Visiting Committee)

• July 15, 2009 Provost gives Deans letter indicating departmental external visits and deadlines.
• Summer 2009 Department begins preparing self-study.
  
• September 23, 2009 Five-Year External Review Committee nominations (4-6 names) due to Dean from Chair.
• October 19, 2009 Five-Year External Review Committee nominations (4-6 names) due to Provost from Dean.
• November 2, 2009 Five-Year External Review Committee nominations approved by Provost and communicated to Dean.
• November 9, 2009 Dean or designee verbally notifies Five-Year External Review Committee members of selection and indicates formal letter of invitation to follow from Provost.
• November 30, 2009 Written confirmation of Five-Year External Review Committee participants sent to team members by Provost
• January 25, 2010 Chair sends self-study material to Five-Year External Review Committee (copy to Provost, Graduate School Dean, and Library Dean).
• February, March, and April 2010 All Five-Year External Review Committee visits completed.
• May 31, 2010 Five-Year External Review Committee reports due to Dean and Department Chair (with copy to Provost).
• June 25, 2010 Departmental response to Five-Year External Review Committee report due to Dean (with copy to Provost).
• July 9, 2010 Dean's and department's responses to Five-Year External Review Committee reports due to Provost.
• Month of October 2010 Provost meets with Dean and Chair to discuss Five-Year External Review Committee report and ongoing plans for Department improvement.
  

Grant Proposal Development (GPD)
(Offered contingent on availability of budget funds)

• December 4, 2009 GPD email announcement to all faculty; proposal guidelines available in deans' offices and on the ORSP website
• February 5, 2010 Final date for submission of GPD application to dean and College/School Research Committee
• March 4, 2010 Dean sends recommendations to Office of Research and Sponsored Programs for distribution to University Research Committee
• April 16, 2010 Last day University Research Committee may meet to recommend awards
• May 3, 2010 Last day University Research Committee sends recommendations to VPAA

VPAA notifies applicants of administrative action on GPD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

Mid-Term Evaluation of Department Chairperson

• October 2, 2009 VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
• November 13, 2009 Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
• January 21, 2010 Department DPAC recommendation to Dean
• February 2, 2010 Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
• March 5, 2010 Action by president on mid-term evaluation of department chairperson.

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Recruitment of Full-Time Faculty (Fall 2010) TENTATIVE

• April 30, 2009 Recruitment authorization requests for full-time faculty submitted by department to dean.
• May 15, 2009 Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
• July 10, 2009 VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
• July 27-August 14, 2009 Review of Position Announcements by VPAA and requests for changes by VPAA
• August 14, 2009 Ad copy forwarded by VPAA to deans and chairs for final review
• August 21, 2009 Final Ad forwarded by VPAA to ad agency for publishing. VPAA - Final approval of the Recruitment process.
• March 5, 2010 All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2010 Board of Trustees meeting.

Separately Budgeted Research (SBR)
(Offered contingent on availability of budget funds)

• December 4, 2009 SBR email announcement to all faculty; proposal guidelines available in deans' offices and on the ORSP website
• February 5, 2010 Final date for submission of SBR application to dean and College/School Research Committee
• March 4, 2010 Dean sends SBR recommendations to Office of Research and Sponsored Programs for distribution to University Research Committee
• April 16, 2010 Last day University Research Committee may meet to recommend SBR awards.
• May 3, 2010 University Research Committee sends SBR recommendations to VPAA

VPAA notifies SBR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

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Student Faculty Research (SFR)

• December 4, 2009 SFR announcement to all faculty; proposal guidelines available on the ORSP website
• February 5, 2010 Final date for submission of SFR application to dean and College/School Research Committee
• March 4, 2010 Dean sends SFR recommendation to Office of Research and Sponsored Programs for distribution to University Research Committee
• April 16, 2010 Last day University Research Committee may meet to recommend SFR awards
• May 3, 2010 Last day University Research Committee sends SFR recommendations to VPAA

VPAA notifies SFR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

University Professional Staff Review Board

• February 1, 2010 Election of University Professional Staff Review Board for 2010-11.

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University Undergraduate Curriculum Committee Meetings Dates

University Undergraduate Curriculum Committee

October 2, 2009
November 6, 2009
December 4, 2009
February 5, 2010
March 5, 2010
April 9, 2010
April 30, 2010

Technical Subcommittee of the University Undergraduate Curriculum Committee

September 18, 2009
October 23, 2009
November 20, 2009
January 22, 2010
February 19, 2010
March 26, 2010
April 16, 2010

 

 

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.