Frequently Asked Questions and Forms

Change of Major

For majors that do not have specific admission criteria, students can go directly to that academic department to complete the Undergraduate Change of Major/Minor Form and obtain the signature of the Department Chair. After the form is signed, the student will deliver the form to the CAST Office for processing. The Center for Academic Advising and Transitions (CAST) office is located in Webster Hall 200A.

The following majors are restricted and cannot be declared without completing the necessary entrance requirements. In each case, the student should reach out to the department in question to identify the necessary steps to application: Art and Design, Athletic Training, Business Administration, Communication Studies, Computer Science, Child Life Specialist, Dance, Economics, Exercise Science, Family Children and School Settings: P-3 and K-5 teaching, Family and Child Studies: Family Services, Fashion Studies, Filmmaking, Gerontology, Health and Nutrition Sciences: Dietetics, Jurisprudence, Justice Studies, Music, Physical Education: Physical Activities in Educational Settings, Teacher Education, Television and Digital Media, and Theatre.

Course Overloads

Special permission is required to take a course overload of more than 19 credit hours.  Full-time undergraduate students who have at least sophomore standing (30 credit hours earned), cumulative GPA of 3.0 or higher, or a semester GPA of 3.0 or higher for the semester most recently completed may register for a course overload, upon the approval of the Dean of the College/School in which the student is majoring. A College/School Dean may make exceptions to the above eligibility criteria for course overloads. Requests for course overloads of 23 or more credit hours must additionally be approved by the Executive Director of the CAST.

All registration for course overloads are on a “space available” basis and must be processed in person in the Office of the Registrar. The University reserves the right to reduce the course load of any student who registers for more than 19 credit hours without course overload approval.

The Course Overload approval form is available in the Office of the Registrar or online.

Course Repeats

Students can repeat a course in which a D+, D, D- or F was earned. Courses can only be repeated twice. If a student repeats a course, both courses are included on the transcript but only the most recent grade will be factored into the GPA calculation. In order for the grade to be replaced, the course must be repeated at Montclair State University. Transfer courses do not replace failed grades. View Course Repeats.

Credit Adjustment Forms: Two Scenarios

1)    Re-evaluation of Transfer Credit
It is possible to transfer a course into Montclair State University without that course having a direct MSU course equivalent. In such cases, the course will be designated with the department taxonomy followed by DPT (e.g. HISTDPT). In order to expedite graduation, a student may request this course be evaluated by the department in order to ascertain if a direct MSU equivalent can be established. These course re-evaluations are done on an Credit Adjustment Form

Credit adjustment forms must be signed by the student, the department chairperson or designee of the department offering the MSU course, and the college/school dean or designee. Department chairs will have the option, on the form, of applying the course equivalent to the individual student seeking the adjustment or applying the course equivalent to all students, thus reflecting the change in the Student Information System. It is important to note that courses from a two-year college cannot be designated as equivalent to 300/400-level Montclair State University courses.

2)    Curriculum Substitution
At times, it may be appropriate to substitute one Montclair State University course for another course/requirement. This type of substitution/waiver is also completed through the submission of a credit adjustment form and must be signed by the student, the department chairperson or designee, and the college/school dean or designee. 

Final Audit

It is the student's responsibility to complete the curriculum prescribed in the University catalog in effect, or as modified, when s/he matriculates. Students who will be completing their curriculum requirements for degrees, teacher certification, or post baccalaureate certificates must file an Application for Graduation-Final Audit‌ in the Office of the Registrar. In order to be evaluated for completion of requirements, students must adhere to the following deadlines in filing an application:

June 1 for the following January graduation
October 1 for the following May graduation
March 1 for the following August graduation

Depending upon the expected date of graduation, the student will receive a Final Audit from the Office of the Registrar according to the following schedule:

late November-December for May list
late April-May for August list
late July-August for January list

Medical Withdrawal Policy

Montclair State University students who experience physical, psychological and/or other extenuating circumstances that substantially impair their ability to function successfully or safely may be eligible for medical withdrawal policies‌.

Dropping all classes for the semester does not constitute a medical withdrawal. A medical withdrawal determination will be based on an evaluation by a Montclair State University clinician or in consultation with an off-campus treatment provider regarding the severity and onset of the mental or physical condition, and its impact on the student’s ability to attend classes and perform academically during such condition.

Permits into Closed or Restricted Courses

Permission to register for closed courses is governed by the department offering the course.  Students seeking admission into a closed/restricted course should be advised to consult the department administrator/chair to ascertain departmental policy.

Residency requirement

A minimum of 32 credit hours of the total required for graduation must be completed at Montclair State. The final 24 credit hours required for graduation must be taken at Montclair State and cannot be acquired through transfer. This policy is strictly adhered to.

Any student who transfers from another institution with advanced standing in a major field of study is required to complete a minimum of twelve credit hours of upper level course work in the major at Montclair State. Some curricula may require more than this minimum.

No more than 60 credits can be transferred into MSU from a 2-year community/junior/county college. Courses from these same institutions cannot be equated to a level higher than 100-200.

Transfer Credit Exchange Form

In cases when in excess of 60 credits from a community college appear on a student's transcripts, any credits beyond 60 are evaluated as "not applicable" to graduation and reside in surplus in WESS. This might result in useful credits being marked as "not applicable" in cases of major change or the addition of additional majors, minors, or concentrations. In such cases and after consulting with a program advisor, a student must submit a Transfer Credit Exchange Form.

Students Who Wish to Take Coursework at Another Institution

Matriculated undergraduate students may choose to take coursework at another institution.  Prior to registering for any coursework, outside of Montclair State University, the student must complete a Request for Work at Another Institution Form (available online and in the Office of the Registrar). 

Following are the policies as they relate to taking coursework at another institution:

  • Students must be in good academic standing at MSU (cumulative GPA of 2.0 or higher).
  • Courses transferred back to MSU cannot be used to repeat a D+, D, D-, or F grade
  • As of Fall 2008, no more than 60 credits from two-year colleges can be applied to the baccalaureate degree. Students who have transferred the maximum from two-year institutions may still transfer in credit from a four-year institution.
  • Courses from a two-year college may not be equated to 300/400 level courses at MSU
  • A minimum of 32 credit hours AND the final 24 credit hours, required for graduation, must be taken at MSU
  • Financial aid recipients planning to use any federal grant or loan processed through MSU to finance these credits, must contact the Student Financial Aid Office for additional instructions.
  • Upon securing all approval signatures, the original Request for Work at Another Institution form must be submitted to the Office of the Registrar and a copy must be submitted to the Student Financial Aid Office.
  • Upon completion of the course(s),the student must request an official transcript from the other institution to be sent to:

Office of the Registrar
Montclair State University
One Normal Avenue
Montclair, NJ 07043

  • Coursework will be accepted provided the student earns a grade of C- or higher.
  • Grades earned at another institution are not factored into the Montclair State term/cumulative GPA.

Other Available Forms
The Forms page on the Office of the Registrar's site also has pdf version of the above forms and many others that might also be useful to you. VIsit that page at the following link: montclair.edu/registrar/forms/