Convocation

Speaker at Convocation

The College of Science and Mathematics (CSAM) will host a graduation Convocation Ceremony in May 2016 on Sprague Field for our undergraduate students who will complete their degree requirements by May 2016 and for those whose degrees were conferred in August 2015 and January 2016. CSAM will welcome another distinguished alumni to be recognized and speak at the ceremony. In 2015 Anthony Scriffignano was the Distinguished Alumni Award recepient.

While the University Commencement, tentatively scheduled for Friday, May 20, 2015 at the Prudential Center signifies the official conferral of degrees, the individual College and School Convocation is a pre-commencement ceremony celebrating bachelor’s degree candidates' achievements. Tickets are required for the Convocation.

In case of inclement weather, please call the weather hotline at 973-655-7810 for information regarding cancellation of Convocation.

Please note that doctoral and master's degree candidates are to attend the Graduate Convocation only.

Eligibility

Candidates who will complete their degree requirements by May 2016 and who after filing for a final audit are on the May 2016 graduation list are eligible to participate in the Convocation and/or Commencement exercises. Also eligible to participate are those whose degrees were conferred on August 2015 and January 2016.

If you have questions concerning academic issues relative to your degree, please contact the Office of the Registrar at 973-655-4376. All other questions related to your academic standing may be directed to your academic advisor.

For information on the application for final audit, Certification (Teacher), or if you missed the deadline to file for graduation, visit the registrar.

Venue

family in the stands at convocation

The Convocation ceremony will be held in Sprague Field, an open air venue. Guests are urged to dress according to the weather. It is highly recommended that students and guests wear comfortable flat shoes since students will enter and walk across the field to their designated seats. Undergraduate students will be seated according to their academic major on the field.

In the event of inclement weather, the ceremony may be delayed or rescheduled. Please call the MSU weather hotline at 973-655-7810 or visit the Montclair State University website for up to the minute information.

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Ticket Procedures

Unlike the Commencement exercises, tickets are required for Convocation. Tickets will be available online. 

Attire

Students participating in Convocation and/or Commencement are required to wear academic regalia. For the CSAM Convocation, candidates are to wear robes and stoles (no caps). Pocketbooks or other carried articles are not permitted in the procession and the University cannot be responsible for loss of any items you may choose to carry.

Academic regalia may be purchased at the University Bookstore during regular store hours beginning Wednesday, May 4. They will be available again on Friday May 20 at the Prudential Center.

Eligible Bachelor's degree candidates must purchase their regalia in person and will be required to present a valid student I.D. or driver's license at the time of purchase.

Check-in

student on the ramp to receive her diploma

Student registration and lineup will be in Lot 7. Candidates are to report to check in no later than 6:00 pm. At check-in, candidates will be given an index card with their name, phonetic spelling and honors status, if any. CSAM staff will be available for assistance. Guests are not permitted in the check-in or line-up area.

Line-up

Candidates will line up in alpha order, by major. Signs will be posted identifying major/department locations for the line-up. Faculty marshals will be available for assistance. Guests are not permitted in the check-in or line-up area.

Procession/Recession

Procession will begin promptly at 7:00 pm. Latecomers will not be able to participate. Students will line up behind the platform party and enter the field through Gate 4. Please listen to instructions carefully on the day of the event.

Ceremony

Convocation ceremony is expected to not last more than 90 minutes. It will begin with a welcoming address by President Susan Cole. Graduating candidates will then be called to the stage (your name will be announced) to be congratulated personally by the President, the Dean and respective department chair.

Guest Seating

Guest access to the field will be at Gates 5 and 7. Entrance will close for 15 minutes at 6:45 to accommodate the procession of faculty and candidates, so be sure that your guests arrive prior to that time. Seats are not numbered and there are no specific seat assignments for guests. Strollers are not allowed unto the bleachers. Families bringing strollers will be required to leave strollers in a designated location.

Photos

mom kissing her son at convocation

Due to the physical requirements of the seating area and safety reasons, it will not be possible for family members to take photos during the ceremony. Please plan to take photos with family and/or faculty following the ceremony.

Special Needs

Please park in the Red Hawk Parking Deck and take the elevator to level 2. An ADA shuttle will be available to take you directly to the Sprague Field entrance where your bags will be searched. Shuttle service will run continuously beginning 90 minutes prior to Convocation and tapering off once the event begins. Return shuttle service will ramp up again 15 minutes before the end of Convocation and terminate 45 minutes after the event ends.

Parking

The 2015 CSAM Convocation will take place at Sprague Field. Gates to the field will open one hour before the start of Convocation. All parking is free during Convocation. Please enter campus via College Avenue, Yogi Berra Drive or Clove Road and proceed to the CarParc Diem Deck or the Red Hawk Parking Deck. (NOTE: Entering campus via Yogi Berra Drive and exiting using Clove Road offers the most direct access to Route 46 and Route 3.) The gates for the CarParc Diem Deck and the Red Hawk Parking Deck will open 90 minutes before the start of Convocation. For your convenience, shuttles will be available to take you directly from the CarParc Diem Deck to the drop-off point at the Carlisle Road and College Avenue intersection where you will join the line for bag check before entering Sprague Field. Shuttle service will run continuously beginning 90 minutes prior to Convocation and tapering off once the event begins. Return shuttle service will ramp up again 15 minutes before the end of Convocation and terminate 45 minutes after the event ends.

Commencement 2015

girls celebrating at convocation

Commencement exercises will take place indoors at the Prudential Center in Newark, NJ, on Friday, May 20. The ceremony will last approximately 90 minutes.

Individual students' names are not read during the ceremony. Seating is unlimited and tickets are not required for the Commencement Ceremony.

Students participating in Commencement are required to wear full academic regalia. Academic regalia may be purchased at the University Bookstore.

For more information regarding the University Commencement, please visit the University Commencement website.