Documents and Forms

Forms

To access the forms staff and faculty are required to review and submit, login to the Montclair State University Employee Self-Services website (ESS) and click on the Personal Info tab and choose the menu item: State Ethics Rules Data. (View image below)

WESS window view for State Ethics Rules Data menu choice

Documents

The following are documents the University is required to provide to faculty and staff.  Also included are forms University personnel are required to submit.  If you have any questions related to these documents or forms, contact the Ethics Liaison Officer at ethics@mail.montclair.edu.

Uniform Ethics Code

  • The University must distribute Uniform Ethics Code to all employees.
  • All employees must specify the date they received the code and acknowledge that they are responsible for reading and are bound by it.
  • The University must maintain this record in every employee’s personnel file.
  • The Code should be read in conjunction with the rules on activity conducted in a scholarly capacity, which revised part of the Code.

Plain Language Ethics Guide

  • The University must distribute the State’s Plain Language Guide to all employees.
  • All employees must specify the date they received the "Guide" and acknowledge that they are responsible for reading and are bound by it.
  • The University must maintain this record in every employee’s personnel file.
  • The Guide should be read in conjunction with the rules on activity conducted in a scholarly capacity, which revised part of the Guide.

Outside Activity Questionnaire

All employees must regularly fill out an outside activity questionnaire in which they disclose all secondary employment, outside business interests, and outside activities such as in volunteer boards.  In years in which they do not file this questionnaire, employees must report any changes.

The ethics liaison officer must review and approve or disapprove each form to eliminate or prevent conflicts with an employee’s official job duties.

It is not necessary to report on activity conducted in a scholarly capacity on the Outside Activity Questionnaire.

Personal and Business Relationships Disclosure Form

Any employee or State officer who is involved in the procurement process must fill out the Personal and Business Relationships Disclosure Form.  Employees must review the form annually to verify its accuracy and completeness and fill out a new form if there is a material change to any response.

The ethics liaison officer must review these forms to eliminate conflicts of interest if employees have business, personal, or professional relationships with an entity or individual that is seeking to contract with the State.  Employees who have conflicts must execute a written recusal.