Responsibilties

All Employees

State employees are obligated to:

  1. acknowledge they have received, have read and are bound by: the New Jersey's Uniform Code of Ethics, the State Ethics Commission's Plain Language Ethics Guide, and the Scholarly Capacity Rule Impact Statement;
  2. fill out an outside activity questionnaire at least every other year;
  3. annually review an ethics briefing and regularly undergo ethics training, whether on-site or on-line; and
  4. complete a request for approval for attendance at events form before attending off-campus events in their official capacity.

Supervisors

All employees with supervisory responsibilities must annually fill out a conflicts of interest certification.

Faculty

All professors/instructors must annually fill out a "scholarly capacity" disclosure form.

Procurement Personnel

All individuals involved in purchasing decisions must file and update a personal and business relationships disclosure form.

Reporting

Employees can find a record of whether or not they have completed many of these requirements in one place:

  1. Go to the Employee Self-Service System
  2. Log in with your campus-wide ID (or CWID, the 8-digit number that replaced our Social Security number for such tasks as entering working hours or student grades) and PIN (a 6-digit number).
  3. In the upper, left-hand corner, in the menu under "Personal Info," click on the link "State Ethics Rules Data." With the one exception of the ethics briefing, compliance with every requirement listed here is tracked. Click on the link following any report of "Status: Incomplete" to fulfill that requirement. Each one takes a matter of minutes.

Additional Ethics Code Requirements

Recusal

All employees must submit recusal letters when they have a personal or financial interest that conflicts with their official duties.

The ethics liaison officer must copy all recusal letters to the Commission.

Joint Ventures — The Commission must be copied on all agency determinations regarding proposed joint ventures or private financing.

Gifts

Employees are not permited to accept anything of value if it is intended to influence any member of the University community. Employees must report all gifts from employment-related sources to the ethics liaison officer.  This includes perishable items, which the Ethics Liaison Officer will donate appropriately.  View details on Gifts.