Event Parking & Form

Parking Services can assist customers in preparing for special events that are held on campus. We offer reserved parking, attendants who can welcome your guests, various message boards, and other useful services to assist you with a successful event. Please fill out the Special Event Parking Form and submit it to the Parking Services office via fax (x7582) at least five (5) business days, but preferably as soon as possible, before the scheduled date of your event.

Pricing

Type of OrganizationPrice Per Ticket*
University Affiliated Organization $5.00
University Affiliated Organization w/remote cashier $6.00 
 Non-University Affiliated Organization $6.00 

* Plus any applicable taxes

When parking spaces are reserved, the department/group will be charged based upon the number of spaces being held. If any event exceeds the number of reserved spaces agreed to, the invoice will be adjusted at flat-rate pricing after the event has concluded to reflect the higher number of vehicles.

An additional charge may be applied for reservations made with less than five (5) days’ notice prior to requested event. (Note: Some departments find it useful to purchase pre-paid tickets in bulk so that they have them on hand for guests and visitors throughout the year. It is important that all users purchasing pre-paid tickets for the Red Hawk Garage understand that the tickets will expire 3 months after the date of purchase and are non-refundable. Users are therefore encouraged to only purchase pre-paid tickets for the Red Hawk Garage for events taking place within three (3) months of the date of purchase.

Some events and/or functions require parking enforcement personnel to properly manage the event, or require labor hours and material in preparation for the event. If you wish to secure an attendant, the cost is as follows:

 

On-Site Event Supervisors

Parking Attendants

Events

With 5 Days' Notice

$30 per hour

$25 per hour

No Fee

Less than 5 Days' Notice

$40 per hour

$35 per hour

$15 per event

When organizations wish to have access to parking other than the Red Hawk Garage, or they wish to have their event on a parking lot, the following rates apply:

 Type of Organization

 Price per space

University Affiliated Organizations

$2.50

Non University Affiliated Organizations

$5.00

* These rates apply to surface lots only. Those wishing to purchase Red Hawk Deck tickets, must use the Special Event Parking Form.

Payment

Per the Division of Treasury and Finance, Parking arrangements are paid for utilizing Budgets as follows:

Grant Accounts must have money allocated in PeopleSoft Account Number 60531  to pay for parking.

All other Accounts must have money allocated in PeopleSoft Account Number 66023 to pay for parking.

If there is no money available in the above accounts for parking, a budget transfer will need to be made previous to submitting your special event parking request. Please allow 3-5 business days for the transaction be processed before requesting your special event tickets.

Event Parking Policies

Parking Services may close/block off these lots, spaces, areas, or garages as reserved for those attending a special event. Parking alternatives will be made available for displaced permit holders, based on permit type, and with no additional compensation to the displaced persons. However, if Parking Services determines that an event may cause an unacceptable disruption to campus operations; it may reject an event proposal.

Any event which impacts parking must be coordinated with Parking Services. Parking arrangements for chartered buses and large vehicles that will impact traffic must also be coordinated with Parking Services and University Police.

Parking Services may take one or more of the following steps to inform permit holders of special event parking policies:

  • Information mailed or e-mailed to all permit holders with assigned lots or garages affected by special event parking.
  • Informational signs posted at the entrances to lots reserved for athletic and other special events.
  • Information posted in the News and Announcements section of our homepage.