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Procurement Services

The Office of Procurement Services strives to support the mission of Finance & Administration as well as the University by:

  • Procuring goods and services in the most efficient and cost-effective manner, including strategically sourcing through all available means;
  • Providing the highest quality of customer service to all the faculty and staff of the University;
  • Ensuring that all purchases are in compliance with the University’s purchasing guidelines and the State of New Jersey’s laws and regulations; and
  • Executing the bidding process in its entirety, including but not limited to creating purchase orders, processing change orders, and maintaining the supplier database.

Below are the dollar thresholds for public bidding for your reference:

Contract/‌Purchase Value Requirements and/or Recommendations
$0 -$7,799 One (1) written proposal of services or goods is required from University departments making purchases. Competition is not required, but is recommended.
$7,800 – $39,399 Minimum of three (3) written quotes are required, except in the case of a sole source (in which the sole source form must be completed) or a cooperative contract in accordance with the methodology listed on the Cooperative Contracts website page.
$39,400 and Above Must be procured in one of the following three methods: 1) A Public Bid issued by Procurement Services; 2) An RFP Waiver of Advertising (if an exception exists) issued by Procurement Services or delegated to the University Department; 3) A Cooperative Contract in accordance with the methodology listed on the Cooperative Contracts website page.
$500,000 and Above University Board of Trustees Approval is required for all procurements whether or not they were publicly bid, considered a RFP Waiver of Advertising, or purchased through a Cooperative Contract.

Contact Information

Procurement Services Department
Montclair State University
150 Clove Road, 3rd Floor
Little Falls, NJ 07424

Telephone: 973-655-4145
Fax: 973-655-5468

Directions to Campus

Fraud Alert to Suppliers

All valid Montclair State University purchase orders will have a ship to the location of the University’s Montclair campus or its Bloomfield College campus. At times there have been individual(s) using the University’s name and credit references in an attempt to open accounts with vendors across the country. The credit reference letter is generally an altered version of the one previously used by the University. The ship-to addresses are to out-of-state locations having no relationship to the University.  This is fraudulent and should be reported to Shawn Laidlaw, AVP of Procurement Services, at laidlaws@montclair.edu. If you receive any suspicious communications indicating it is from Montclair State University and requesting that the merchandise be shipped out of state, please contact 973-655-4145 immediately. Thank you for your cooperation.