Helpful Hints to Avoid Delays in Processing Payments
The following are required items to be submitted:
- Vendor ID
- Original itemized receipt or invoice
- Fiscal agent signature
- Employee CWID
- Proof of payment
- Signature on all standing order invoices ("S" POs).
- Valid purchase order number (Not the requisition number).
In addition, check to be sure your submission is in compliance with the following:
- Be sure you have downloaded the latest forms. DO NOT COPY OLD FORMS! If the form you have requires a SSN number please throw it away! We don't require this information.
- Use a valid account number. Do not use pools.
- Deduct sales tax or alcohol.
- Include an approved Entertainment Form if applicable. (See policy).
- Check your purchase order amount to see if an increase is needed.
- Employee compensation must be processed through Payroll.
- Travel related expenses are reported on a Travel Reimbursement Form.
- Use a Purchase Order if the purchase amount is over $250.00. (See policy for exceptions)