AP Checklist

Helpful Hints to Avoid Delays in Processing Payments

The following are required items to be submitted:

  • Vendor ID
  • Original itemized receipt or invoice
  • Fiscal agent signature
  • Employee CWID
  • Proof of payment
  • Signature on all standing order invoices ("S" POs).
  • Valid purchase order number (Not the requisition number).

In addition, check to be sure your submission is in compliance with the following:

  • Be sure you have downloaded the latest forms. DO NOT COPY OLD FORMS! If the form you have requires a SSN number please throw it away! We don't require this information.
  • Use a valid account number.  Do not use pools.
  • Deduct sales tax or alcohol.
  • Include an approved Entertainment Form if applicable. (See policy).
  • Check your purchase order amount to see if an increase is needed.
  • Employee compensation must be processed through Payroll.
  • Travel related expenses are reported on a Travel Reimbursement Form‌.
  • Use a Purchase Order if the purchase amount is over $250.00. (See policy for exceptions)