Current Graduate Assistants

Fall 2016 Newly Appointed Assistantship Orientations

All newly appointed assistants are required to attend an orientation in September. If you have not been contacted regarding your specific orientation, please contact gradstudentservices@mail.montclair.edu as soon as possible.

College of Education & Human Services: TBD

College of Science & Mathematics: TBD

College of Humanities & Social Sciences: TBD

College of the Arts: TBD

School of Business: TBD

Teaching Assistantship Orientation Workshop: TBD


Forms and Assistantship Related Documents

Direct Deposit Form

Ethnicity Form

Federal W-4 Form

State W-4 Form

I-9 Acceptable Docs

AY 2015 GA Paydates

Assistantship Underenrollment Request Form


Frequently Asked Questions for Current Assistants

 

Q: I've completed all of my paperwork with Human Resources, including the I-9, and have been working for four weeks -- but I haven't received a direct deposit yet. When will I be paid?

A: For newly hired employees, the first paycheck is always issued as a paper check, which is available for pickup at the Payroll office in College Hall room 314. After the initial payment, and assuming there were no problems with your direct deposit form, all subsequent payments will be issued via direct deposit.

 

Q: Will I be assigned an early registration priority because of my assistantship?

A: Yes. As a student holding an assistantship, you will be assigned an early registration priority. The specifics of your priority will be determined by the Registrar's office prior to the Fall and Spring registration windows. Questions regarding your registration priority should be directed to the Office of the Registrar.

 

Q: Do I have to work during Spring Break?

A: Yes. As indicated in your contract, you are expected to work whenever the University is open. Your schedule during Spring Break, or any other unique time of the year, should be determined between you and your Supervisor.

 

Q: I graduate this semester and I don't have 9 credits left to take in my program -- can I still hold an assistantship?

A: Yes! There are several situations that will allow you to be enrolled in fewer than 9 credits for a given semester. These include:

1. It is your final semester and you do not have additional program requirements (you must be on the current graduation list)
2. There are no classes in your program of study that are available this semester
3. The need for pre-requisites prohibits you from enrolling in additional program requirements

In order to be approved for underenrollment, you must submit the Assistantship Underenrollment Request Form, linked above in the Forms section, during the prescribed Add/Drop period.

 

Q: Can I hold another on-campus position while I hold an assistantship?

A: Generally, no. There are few exceptions to this rule, including grant-funded research during the weeks after May graduation, before the termination of your contract on June 30th, and serving as instructor of record for a summer session course. In order to be given an exception, you must request permission from The Graduate School prior to accepting an on-campus position.

 

Q: I'm student teaching this semester. Can I still hold an assistantship?

A: No. You cannot hold an assistantship during the semester that you are student teaching.

 

Q: The semester started already and my tuition remission still hasn't been applied. Should I pay my tuition myself?

A: Assistantship tuition remission can take up to four weeks to be applied to your account. Any late fee that is directly associated with the basic per-credit tuition and fees (Computer Tech fee; Student Services fee; Facilities fee) will be removed once the tuition remission is applied. However, you are responsible for settling the balance for any charges that are not covered by your assistantship. This includes, but is not limited to housing, health insurance, and fees that are associated with specific courses.

 

Q: Other students holding assistantships in my department are being paid more/less than I am. Why aren't we paid the same amount?

A: Assistantship packages can vary from student to student, depending on the resources of the department. Additionally, your compensation will increase or decrease depending on the tax withholding information that you provided on your W-4 forms when you were initially hired.

 

Q: If I don't use all of the credits of tuition remission that were available to me this year, can I use them in the next academic year?

A: No. Tuition remission does not carry over from year to year. You cannot bank credits and you cannot borrow credits. If you do not use all of the credits that were included in your assistantship package for the current academic year, you will lose them.

 

Q: I have a full assistantship, but my compensation is different from other GAs. Is something wrong?

A: No, many assistantship packages differ from the standard assistantship package. This can happen for a number of reasons including source of funding (grant-funded assistantship compensation can vary greatly), or your program of study (packages vary for the MBA, Music, and MFA programs).

 

Q: My assistantship contract doesn't end until June 30th. Is there a way I can avoid paying a daily parking rate from the end of the Spring semester through June?

A: Yes. Parking Services offers a Summer permit. The cost of this permit for the Summer of 2016 is $50. You may purchase the permit through Parking Services.