Frequently Asked Questions

Where do I get my MSU ID Card?
New employees should take a completed Employee ID Card Form to the first floor of the Student Center (One-Card Office). This form must be signed by an HR Staff member.

Where should I park? 
Employee parking varies depending on whether an employee is full-time or part-time. Please read the Parking Regulations for current information on campus parking.

How do I register my vehicle? 
All vehicles must be registered with Parking Services. Registration can be completed online when an employee obtains their permit. Through Parking's online system, an employee can obtain a permit, appeal citations, pay citations, and review their account.  Current rates and prices are available at the Parking Services website

At what time and where should I report on my first day? 
You should check with your supervisor for proper time and location.

When do I get my first paycheck? 
Employees are paid bi-weekly on Fridays. The payroll office publishes a calendar with a list of pay dates. Regular employees pay dates differ from that of students, temporary service, limited duration, etc. employees. Employees wishing to view and print a copy of their paystub, or access or change their personal payroll information should visit WEB for Employees. You may contact Payroll Services at ext. 4244 for further information.

How do I get direct deposit and when does it start? 
Employees are encouraged to use Direct Deposit‌ for paychecks. Please go to the Payroll Office (316A College Hall) to initiate Direct Deposit or download the Direct Deposit Form fill it out and send it to Payroll Services. Direct Deposit can take up to two weeks to start.

When am I eligible for benefits? 
Benefits for full-time, non-faculty employees begin 60 days after the date of hire. Faculty should contact Ms. Helen Caruso at ext. 4394 for more information on effective dates.

How do I get an email account?
Email accounts are available to faculty and staff at MSU. Your email account is automatically established 3-5 days after your employment at the University begins. The address, which reads as "username@mail.montclair.edu" can be accessed through any web browers with Internet access. Please refer to New Employee Procedures for Establishing E-mail Accounts for further instructions.

Am I eligible for tuition waiver or reimbursement?
Full-time administrative, professional and non-unit employees are eligible to apply for tuition reimbursement or tuition waiver. All full-time, permanent, classified employees of MSU are eligible to apply for a tuition waiver. Please see Tuition Waiver and Reimbursement for further instructions and to obtain the neccessary forms.

Are my children eligible to use the waiver? 
The tuition waiver is available for dependents of IFPTE-195 and AFT-1904 Union employees at this time.

Am I a union employee?
Union participation depends how your position is categorized. Classified, Unclassified/Librarians and Faculty are union eligible. Managerial employees are ineligible for union participation. If you have any questions regarding union participation or eligibility, contact Staffing Services at ext. 7632 or Employee Relations at ext. 4498.

May I use the MSU Library?
The Library is available for use by all employees and eligible family members, at no cost. A valid ID is required. The Harry A. Sprague Library is located centrally on campus in the same building as the Cafe Diem. (See All in the MSU Family)

What if I have a change of address after I start work? 
If you have a change of address, phone number, or emergency contact, please notify Human Resources and Payroll with your current information as soon as possible. To do this, you can visit Human Resources and fill out the forms there or download the Personal Information Form, Federal and State W-4's, complete and send them to Human Resources, College Hall, Room 316.

Other Sources of Information

Faculty Handbook 
New Faculty Program 


THE DIVISION OF HUMAN RESOURCES IS AVAILABLE TO ASSIST YOU.

CALL US AT EXT. 5293!