Listed below are many of the forms frequently used for Managerial Staff in the Division of Human Resources.  If you have any problems using this page or downloading forms, please email

* Please note that any changes made to these Word templates without the consent of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission on the HR version. 

Guidelines, Procedures and Policies


Guide to Hiring Internationals at Montclair State University (Click on hiring guidelines)

Form Name Purpose

Position Action Approval Form (PAAF)

To initiate employment actions 

Ad Placement Preference Form

To designate in which publications employment ads should be placed

Job Description Template

To document job duties, responsibilities, qualifications and educational requirements 
I-9 Handbook for Employees To provide instructions for completing I-9

Position Announcement (Academic Affairs)

To advertise faculty, managerial and professional staff vacancies 

Reference Checking

To document references contacted for final candidates

Recommendation for Appointment Form (For Faculty/Managerial/Professional Staff only) ms word‌  

To recommend appointment of a new manager, professional staff or specialists 


Form Name Purpose

Budget Information for Position Reclassification Request

To provide fiscal review by Budget Office 

Managerial Reclassification Request Procedures

To provide information regarding the managerial reclass process 

Reclassification Form (Managers)

To request an upgrade of a current managerial staff position 


Form Name Purpose
Mangerial Evalations and Reappointments

 Managerial evaluations and reappointments  


Form Name Purpose

Employee Separation Form

To verify that employees leaving University employment have satisfied all responsibilities 
Exit Interview Questionnaire  To obtain information from employees leaving the University 


Form Name Purpose
Hiring Manager Checklist To initiate the onboarding of a new hire

Tuition Waiver/Reimbursement for Managers

To apply for a waiver or reimbursement of tuition cost 
Managerial Dependent Waiver To apply for a waiver or reimbursement of tuition cost for dependents of managerial staff 
Approval/Payment Form for Teaching Assignments for Managerial / Professional / Administrative Staff To initiate payment for teaching 
Activity Checklist To provide information on the recruiting and hiring of unclassified employees including managers