Payroll

Questions about your time? email timekeeper@mail.montclair.edu

Need to reset your PIN? email pinreset@mail.montclair.edu

General questions? email hr@mail.montclair.edu

Listed below are many of the forms frequently used by the office of Payroll Services in the Division of Human Resources. All documents are in PDF format. Some documents are also available in MS Word* format. Download them as needed. Please call extension 7141 for a copy of a form not available on this page. If you do not have Acrobat Reader installed on your computer you can download a free copy at: Adobe's Acrobat site
If you have any problems using this page or downloading forms, please email hr@mail.montclair.edu

* Please note that any changes made to these Word templates without the consent of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission on the HR version.(Last updated 04/10)

Guidelines, Procedures and Policies

Forms

Form Name Purpose

(MUST BE ON GREEN PAPER)

Time Sheet for Student Employees

To initiate payment to current student employees
Time Sheet for Administrative Professional/Unclassified To record attendance for professional and managerial staff on a bi-weekly basis 
Time Sheet for Limited Duration Employee/Per Diem To report hours worked for limited duration employees on a bi-weekly basis 

Time Sheet for Professional Specialist/ Q

To report hours worked by professional specialists ("Q" employees) on a bi-weekly basis
Time Sheet for Temporary Service Employee To report hours worked for temporary service employees on a bi-weekly basis 
Direct Deposit Form To direct that one's paycheck be automatically deposited into personal checking and/or savings accounts 
Faculty Absence Form To report sick leave usage 
Federal W-4 Form  To change an address, marital status, and/or exemptions for Federal Income Tax purposes 
NJ State W-4 Form  To change an address, marital status, and/or exemptions for State Income Tax purposes 

NJ Transit Business Pass Payroll Deduction Authorization Form

To deduct the designated monthly NJ Transit pass amount from one's pay check. 
I-9 Handbook for Employees Instructions for completing form I-9 (form inside isONLY for reference purposes)
I-9 Form and Instructions  To prove eligibility to work in the United States (revised 8/7/09)

Furlough Documents

Form Name Purpose

Furlough (SDF) Request Form 

To request an unpaid self-directed furlough day or days 

Furlough Chart for Part-Time Employees 

To reference for Prorated Paid Leave Bank Days