Jeanne Clery Act
[View Montclair State University - Jeanne Clery Act web page in pdf]
Community safety is the primary responsibility of the University Police Department, administered by a chief of Police who reports to the vice president for Student Development and Campus Life. In addition to the chief, the department is staffed by commissioned police officers, and dispatch officers.
The department is staffed 24 hours a day, 365 days a year. Information and emergency telephone numbers are posted and published throughout campus. Officers at headquarters are in direct radio communication with officers on patrol. Patrols of the campus are made by police officers in highly visible police vehicles.
University police officers are trained and commissioned in accordance with NJSA 18A:6-4.2-4. The 26-week training at the police academy is approved by the State of New Jersey Police Training Commission and is the same as required for municipal police officers. University police officers have complete authority to apprehend and arrest anyone involved in illegal acts on campus, and enforce all New Jersey Motor Vehicle laws. All personnel receive additional in-service instruction through qualified sources throughout the State. This includes cardiopulmonary resuscitation (CPR) and first aid, as well as other relevant service skills.
The department has been assigned an identification number by the Federal Bureau of Investigation (FBI), and submits monthly reports of all criminal incidents under its jurisdiction to the New Jersey State Police. These reports are forwarded to the FBI and compiled into the Uniform Crime Report (UCR). The department works closely with local police and fire departments, the New Jersey State Police and other law enforcement agencies. The department is equipped with the State Police Emergency Network (SPEN), affording immediate communication with neighboring law enforcement agencies.
The Montclair State campus is an open one. There are no protective boundaries, which separate it from surrounding communities and highways. Although the University Police Officers are highly visible in providing for the safety and welfare of the university community, there are precautions that everyone should take to avoid becoming a potential target of crime. For example, travelling alone after dark to perimeter areas of the campus (such as distant lots or the residences on Clove Road) is not a safe practice. For this reason, we encourage students and employees to walk with a friend or in a group or to take the Campus Shuttle Bus. The department provides a number of services to help prevent crime that include the following:
Residence Life Orientation - Students living on campus as well as commuting students, housing directors and assistants are made aware of topics and situations that might be encountered on the university campus. Topics include: Acquaintance Rape, Alcohol and Drug awareness, Theft Prevention and Safety on Campus. Through Crime Prevention awareness, students living on and off campus, learn ways and methods on how to minimize the chances of becoming the victim of a crime.
New Employee Orientation - Through orientation, new employees to the university are made aware of crime prevention methods and strategies that will be helpful in reducing the chances of becoming a victim of crime on and off campus. Topics include, Theft Prevention, Safety on Campus and Workplace Violence.
Bicycle Patrol - Along with heightened foot patrols and mobile units, University Police Officers on bicycle patrol increases awareness as well as visibility of officers.
Self-Defense Training - Offered by university police officers, this training is free and open to all members of the campus community. Training is offered periodically throughout the fall and spring semesters.
Crime Prevention - Through a variety of educational programs, crime prevention officers conduct panel discussions for classes, Residence Life, the Drop-in Center and Greek organizations. Topics include: Date/Acquaintance Sexual Assault, AIDS, Auto and Property Theft, Personal Safety Issues and Alcohol Awareness. Brochures and other literature are available at the University Police Headquarters.
Rohypnol/GHB (Gamm Hydroxy-Butyrate) Awareness Education - Rohypnol is a drug used legally for medical purposes in other countries but it is not a legal drug in the United States. Rohypnol when combined with alcohol has a sedating effect on the individual; this state allows an aggressor to assault the individual without the victim being able to defend themselves. Recently, Rohypnol related crimes on college campuses have risen dramatically. Through education and orientation, members of the university community are made aware of the dangers this drug poses, steps to take on reporting a Rohypnol related crime, as well as information and tips on how to avoid becoming a victim.
Operation ID - This program assists members of the campus community in properly marking their property by collecting serial and model numbers of valuables, and offers suggestions for safeguarding jewelry.
Campus Crime Watch Program - This program educates campus residents about safety and security on campus. Active observation techniques are taught to identify suspicious persons and activities that may occur in and/or around the Residence Halls.
Security Survey Program - A crime prevention officer will survey any area on campus that members of the campus community believe may be unsafe.
Crime Updates - Crime Prevention personnel provide the student newspaper, The Montclarion, with weekly police blotter information. Crime bulletins are also disseminated throughout campus via fliers, newsletters, electronic mail as well as other media sources.
Many incidents on university campuses can be avoided if people take personal safety seriously. Precautions such as locking doors, walking in groups or taking the Campus Shuttle Bus at night and keeping valuables out of sight, are emphasized in student and employee orientation programs and reinforced throughout the year.
Other services available on campus for personal safety are:
The University provides a technology assisted escort program through the Campus Connect program. Students are urged to use the Mobile Guardian application on their Campus Connect mobile phone. This service uses Global Position System (GPS) technology to provide voluntary monitoring of movements from one area of campus to another. If a person does not reach their intended destination in the period of time specified, an alarm is sounded in police headquarters and police will respond to the user’s location. Students who are not part of Campus Connect and wish to take advantage of this service or for further information about this application, visit https://www.getrave.com/login/montclair online or speak with the Campus Connect or RAVE representatives on campus.
In addition, the University Police offers the Hawk Walk program where by interested community members can call University Police at (973) 655-5222 to request a student escort. Two escorts will arrive at the location requested and walk with any individual during overnight hours. Student employees must pass a comprehensive background check to participate in this program and are identified by neon vests. This program is offered during the Fall and Spring semesters when school is in session.
Access to campus facilities is generally restricted to students and employees with a University ID Card and proper authorization. During weekends and holidays, persons who require access to any building must first check in at the University Police Headquarters.
There are 124 emergency call boxes located throughout the campus. When the receiver is picked up, a dispatcher comes on the line to offer assistance. The call boxes are easily identified by large red and white colored emergency phone signs and a blue light overhead.
The quality and effectiveness of campus lighting is surveyed weekly and maintenance is ongoing. Modern lighting systems enhance visibility, and care is taken to keep walkways clear and free from encroaching trees and shrubs. If you observe severe lighting outages on campus that could jeopardize personal safety, please report immediately to University Police and we will notify Maintenance of the required repairs.
Any vehicle parked on campus property must obey University parking regulations. Parking lots have clear designation related to required parking permits, tags and decals. Visitor parking and metered parking is available. Handicapped parking is also available. Information about available parking and regulations can be found at: www.montclair.edu/parking
Regular shuttle bus service is available 24 hours a day, seven days a week. Scheduled information is available at www.montclair.edu/shuttles
Montclair State University complies with all New Jersey statutes governing the consumption, sale and service of alcoholic beverages. A full statement of the alcohol policy is published in the Student Handbook and is available at www.montclair.edu/studenthandbook/ or upon request from the Office of the Dean of Students.
The University prohibits the possession, use and sale of illegal drugs. The full text of the drug policy is published in the Student Handbook and is available at www.montclair.edu/studenthandbook/ or upon request from the Office of the Dean of Students.
In order to provide members of the campus community with information on health risks and legal sanctions, substance abuse issues are addressed in programs offered throughout the year. Protocols addressing problems and providing assistance for those members of the campus community, who may be impaired due to substance abuse, alcohol dependency and/or physical, mental or emotional disorders, are available upon request from the Office of the Dean of Students, Counseling and Psychological Services, University Health and Counseling Services, Human Resources Department and University Police.
The University complies with all state and federal statutes governing the possession and use of firearms, ammunition, explosives, hazardous devices, air guns, and dangerous weapons. Students, faculty and staff are forbidden to use or possess firearms, dangerous weapons or explosives on campus.
It is our hope that no one within our campus community will become a victim of sexual assault. However, if it occurs, the University has created a Sexual Assault Response Team (SART) to meet all victim needs. Montclair State SART is modeled after New Jersey State Standards and provides identical services on campus that would be obtained at official SART sites in the state. The team is trained to provide victim-centered, compassionate, comprehensive care directly on campus. Montclair State SART is composed of the following members:
University Police (x5222): The Montclair State University Police Department is a fully sworn police agency. They have been specially trained in sexual assault law, victim rights and the emotional and physical needs of a victim. As a part of SART, they provide criminal investigation at the request of the victim.
Sexual Assault Nurse Examiners (x4361): University Health and Counseling Services has Registered Nurses and Nurse Practitioners who are trained as Sexual Assault Nurse Examiners (SANE). Their SART role is to provide medical care, preventive medications and forensic examination at the request of the victim. This can all be done at the University Health Center.
Rape Care Advocates (973-972-1325 or 973-881-1450): Specially trained individuals from local advocacy agencies. As part of the SART response, rape care advocates (RCA) provide emotional support, education and referrals at the request of the victim.The Sexual Assault Response Team is available 24 hours a day, seven days a week.
Montclair State University SART is available to any individual who is a victim of sexual assault within the campus grounds. This includes MSU students, visitors and employees. SART is also available to Montclair State students who are victims of sexual assault that occur outside of Montclair State University property.
When a victim reports a sexual assault, all options, rights and services are explained. Upon consent from a victim, SART members will respond. The best interest of the victim will always take precedence. University Police will accompany the victim to the University Health Center after taking some initial information. At the Center, available services will be explained and the victim will decide at that time which of these services will be utilized.
Victims of sexual assault at Montclair State University have several options for care and services. The victim has the right to accept or decline any or all of the following:
- Receive medical care i.e. evaluation and treatment for injuries and preventive medication for sexually transmitted diseases and pregnancy
- Receive forensic examination for evidence collection
- Receive the services of a Rape Care Advocate
- File criminal charges
- File civil charges
- File University disciplinary charges
- A right to change academic and living situations if such options are reasonably available
- Report as a "Jane Doe" victim: This allows the victim to have a forensic examination but not file charges or release identity to anyone except the Sexual Assault Nurse Examiner. Evidence collected is stored for ninety days in case a victim chooses to file charges within that time period. The incident is reported to University Police without revealing the victim’s identity for statistical purposes only. Community warnings may be issued in any case of sexual assault if the safety of the community is at risk or public disclosure is required by law. A victim's identity will never be compromised.
- Seek sexual assault services off campus.
University discipline proceedings include the right to a fair hearing for all parties (both accuser and accused) involved including the right to have witnesses, representation, and written resolutions to all parties as to the hearing outcome such as sanctions, suspensions or expulsion from the University. The minimum sanction, according to the Code of Conduct for a reported sexual assault is probation, the maximum is expulsion. For more information regarding the Code of Conduct and the student disciplinary process visit www.montclair.edu/employeehandbook/.
Employees also have the right to administrative hearings with the Division of Human Resources that may result in potential sanctions in formal discipline or termination of service with the University. A copy of the Employee Handbook may be found at the website, www.montclair.edu/employeehandbook/
Anyone can notify SART about a sexual assault. Community members and University personnel are strongly encouraged to advise the Chief of University Police of any crime for statistical purposes. If someone prefers not to contact University Police or the University Health Center, other choices might be the Dean of Students, the Women’s Center, Counseling and Psychological Services or Residence Life staff. All members of these departments have thorough knowledge of SART and can be helpful in assisting a victim.
If you or someone you know is the victim of a sexual assault your first priority should be your personal safety and to seek medical attention. To assist law enforcement and forensic examination, do not douche, bathe, shower or change clothes prior to a medical examination and do not wash sheets or bed clothing. It is essential to preserve DNA evidence to the maximum extent for prosecution and/or judicial proceedings. Anyone needing assistance should contact University Police immediately. It is important to recognize that all University personnel will assist a victim in reporting to law enforcement or receiving sexual assault services. Members of the community, such as personnel in the Dean of Student Office, Counseling and Psychological Services, Residential Education and Services, and the Women's Center are able to assist victims with reporting and attaining services.
In the State of New Jersey, crime victims are entitled to certain basic rights under the law including the right to make a victim impact statement at court, transportation to legal proceedings, and the right to be informed as to the progress and disposition of a criminal case. The Crime Victims Bill of Rights (NJS 52:4B-36) may be viewed online at the New Jersey Attorney General's Office of Victim-Witness Advocacy site www.state.nj.us/lps/dcj/victimwitness/bill-of-rights.htm. A copy of these rights will be given to all victims of crime but is available in paper format at University Police Headquarters.
In addition survivors of sexual assault are afforded services and rights under the State of New Jersey Attorney General's directive on Providing Services to Victims of Sexual Assault. A copy of the standards is located on the NJ Division of Criminal Justice website at www.njdcj.org/stand.htm. Paper copies of these standards are available at University Police Headquarters.
Montclair State University’s Stand on Sexual Assault
It is the position of Montclair State University that sexual assault will not excused or tolerated. Existing criminal, civil and disciplinary actions will be enforced. In addition, Montclair State University has adopted measures to educate the campus community regarding sexual assault and instituted protocols to assist victims. Special emphasis is placed on the needs, rights and privacy of the victim and the rights of the perpetrator. Montclair State University adheres to Federal, State and local requirements for interventions, crime reporting and privacy provisions related to sexual assault.
Definition of Sexual Assault
It is helpful to understand how the law in New Jersey defines sexual assault. (NJSA2C:12-1-2) defines sexual assault as sexual penetration meaning "vaginal intercourse, cunnilingus, fellatio or anal intercourse between persons or the insertion of a hand, finger or other object in the anus or vagina by either the actor or upon the actor’s instruction. The depth of insertion shall not be relevant." Assault occurs when the above actions are performed without the victim’s consent or with a victim who is unable to consent. The law is gender neutral recognizing that men and women can be victims or perpetrators of sexual assault.
If you are uncertain that an assault occurred, contact a member of SART. Let someone with expert knowledge assist you in making this determination.
Important Contact Information
Montclair State University Police Department 973-655-5222
Montclair State University Health Center 973-655-4361
Montclair State University Health and Counseling Services 973-655-5211
Montclair State University Dean of Students Office 973-655-4118
Montclair State University Women’s Center 973-655-5114
Montclair State University Residence Life Office 973-655-4155
Safe and Sound (Essex County Rape Care Center) 973-972-1325
Passaic County Women’s Center Rape Crisis Services 973-881-1450
Sex Offender Registry
The "Campus Sex Crimes Prevention Act" (section 1601 of Public Law 106-386 ) is a federal law that provides for the tracking of convicted, registered sex offenders enrolled as students at institutions of higher education, or working or volunteering on campus. The Act requires sex offenders already required to register in a State to provide notice, as required under State law, of each institution of higher education in that State at which the person is employed, carries on a vocation, or is a student. The law further requires that state procedures ensure that this registration information is promptly made available to law enforcement agencies with jurisdiction where the institutions of higher education are located and that it is entered into appropriate State records or data systems.
For information regarding Megan's Law in the State of New Jersey and to search the New Jersey Sex Offender Internet Registry, maintained by the New Jersey State Police, visit: www.njsp.org/info/reg_sexoffend.html. For information on how to register if you are a convicted sex offender, contact the MSUPD Detective Bureau for instructions.
A security report is prepared annually and provided to all current students. The University Police works with a number of departments to gather this report including the Dean of Students Office, the Office of Residential Education and Services, the Deans of the Colleges, and surrounding police agencies. The report is posted annually by October 1st for the preceding year's statistics and is available on the internet at www.montclair.edu/universitypolice/clery/. A direct email notice including the URL to view the report is sent to all students, faculty and staff via campus email addresses (the email with the path to this URL is not sent to personal email addresses regulated by private companies such as AOL or Yahoo!). Upon request, a paper copy of the report will be provided at University Police Headquarters. The University Police polls all University Departments to ensure an accurate reflection of crime across campus. This report is available to any interested person upon request. If the campus community must be alerted when time is of the essence, information will appear in various methods, including the Montclair State News System to which one can subscribe to the News RSS feed; email messages sent to the campus community; text messaging service; in the student newspaper, The Montclarion; and the main Montclair State University Web site. Under some circumstances, public safety advisories will be distributed through electronic mail and paper leaflets suitable for posting.
The University Police Department encourages the campus community to report all crimes and suspicious activities and, when needed, to request police services. The department can be reached by dialing 655-5222.
All reports of crime will be recorded, investigated and reported in accordance with the laws and regulations of the State of New Jersey and in accordance with the definitions used in the Uniform Crime Report system of the U.S. Department of Justice Federal Bureau of Investigation. Other incidents are recorded in accordance with state and campus protocols.
Reporting Emergency Situations
Please follow the following guideline when reporting any crime, suspicious person or emergency situation:
- Provide the officer answering the emergency phone with your name and campus/home address.
- Report the nature of your call ( car accident, theft, etc...)
- If medical assistance is needed, request it immediately and state the nature of the medical emergency.
- Provide the officer on the phone with as many details as possible: -Description of activity being observed.
-Description of persons involved.
-Location the person(s) was last seen or their direction of flight.
-Description of any motor vehicle involved.
-Presence of any weapons.
- Stay on the phone until the officer receiving the call hangs up. Be calm, speak slowly and obtain the names and addressees of any witnesses.
The following are polices and guidelines for campus security authorities.
Campus Security Authorities Policy
The Jeanne Clery Campus Security Policy and Crime Statistics Disclosure Act (Clery Act) and what you need to know if you are a Campus Security Authority (CSA) at Montclair State University:
The Clery Act: Jeanne Clery, a 19-year-old Lehigh University freshman, was assaulted and murdered in her dorm room in 1986. In 1998 the “Student Right-to-Know and Campus Security Act” was renamed in her memory. The Clery Act was enacted in the belief that crime awareness can prevent campus victimization.
The federal law requires colleges and universities receiving federal funding to prepare, publish, and distribute, by October 1 of each year, campus safety policies and crime statistics in the form of an Annual Security & Fire Report (ASR/AFR). University community members are notified, annually of the availability of and how and where to access the ASR/AFR. The Main Campus report also includes a Fire Safety Report (which is a requirement for campuses with University controlled residential facilities). The Department of Education is responsible for Clery Act compliance.
What is the role of a CSA?
Campus Security Authority’s, or CSA’s, are encouraged to report all crimes reported to them, on a timely basis, to the Montclair State University Police Department (MSUPD). However, under the Clery Act, CSA’s are only obligated to report Clery Act qualifying crimes which occurred on campus, in public areas bordering campus and in certain non-campus buildings owned or controlled (leased) by the University. CSA’s should only report those crimes that have not been previously reported to MSUPD or another University CSA. The intent of including non-law enforcement personnel in the CSA role is to acknowledge that some community members and students in particular, may be hesitant about reporting crimes to the police, but may be more inclined to report incidents to other campus-affiliated individuals.
To review information on reportable Clery Act crimes, reportable disciplinary referrals and/or the Clery Act incident occurrence locations that are reportable, please refer to the CSA Report Forms.
The law defines four categories of CSA’s:
- MSUPD sworn police personnel.
- Non-police people or offices responsible for campus safety – res life professional and student staff, parking enforcement staff, personnel providing access control and/or security at campus facilities, athletic events or other special events, safety escort staff, and other similar positions.
- The Officials with significant responsibility for student and campus activities category is defined broadly to ensure complete coverage and thorough reporting of crimes. To determine which individuals or organizations are CSA’s consider job functions rather than job title that involve relationships with students. Look for Officials (i.e., not support staff) whose functions involve relationships with students. An Official is defined as any person who has the authority and the duty to take action or respond to particular issues on behalf of the University. If someone has significant responsibility for student and campus activities, s/he is a CSA.
Some examples of CSA’s in this category include, but are not limited to: Academic deans; student affairs / residential life officials; coordinator of Greek Life (or related positions); athletic administrators including director, assistant directors and coaches; student activities coordinators and staff; student judicial officials; faculty and staff advisors to student organizations; student center building staff; student peer education advisors; and administrators at satellite programs off campus.
- Any individual or organization specified in an institution's statement of University policy as an individual or organization to which students and employees should report criminal offenses to the MSUPD.
Who is not a CSA?
The following non-CSA positions / functions include but are not limited to: Faculty member without responsibility for student and campus activity beyond the classroom; physicians in Student Health who only provide care for students; clerical or administrative support staff; cafeteria staff; facilities maintenance staff; information technology staff, licensed mental health or pastoral counselors, when acting within the scope of their license or certificate; and other like functions.
CSA Crime Reporting
When a crime is reported to a CSA, s/he should first ask the person if they would like to report it to MSUPD. If so, contact UTPD at (973) 655-5222. If the CSA has firsthand knowledge / confirmation that the reporting party filed a police report with MSUPD, then they are not obligated to complete and submit a CSA report form. However, if the reporting party says they will file a police report with University Police and leaves (no CSA firsthand knowledge / confirmation that a police report was filed), then the CSA must still complete and submit a Campus Security Authority Crime Report Form.
CSA's are encouraged to report all crimes reported to them, on a timely basis, to MSUPD via a Campus Security Authority Crime Report Form. However, under the Clery Act, only Clery Act qualifying crimes are required to be reported. The CSA Crime Report Form can be submitted to MSUPD by email, by fax (973)744-6247 (via the Report Form) or campus mail.
If the reported crime is made in good faith, meaning that there is reasonable basis for believing that the information is not rumor or hearsay, then the crime is Clery reportable. CSA’s, when interacting with the crime reporting party, need to gather incident information that would provide sufficient detail to properly classify the incident. This means CSA’s need to document reporting party responses or lack thereof. Reporting party identifying information should only be included in the Report Form if the reporting party is willing to provide same (see Anonymous Reporting section below). CSA’s should not investigate the crime or attempt to determine whether a crime, in fact, took place. When in doubt, a CSA Report Form should be completed and submitted.
How to Report a Crime
CSA's should complete and submit the Clery Act CSA Crime Report form online or fax or mail the Report Form to MSUPD. If you have questions, contact MSUPD and ask to speak with a Command Staff member or email us at email@example.com
What is done with CSA Report Forms
MSUPD reviews Report Forms and makes a determination if an incident warrants a timely warning / emergency notification of the University community and whether it is a reportable crime in the Annual Security & Fire Report (ASR/AFR). MSUPD will consolidate crime data from multiple sources, report qualifying crime data to the federal Department of Education, publish campus ASR’s/AFR's and inform the campus community when and where ASR’s/AFR's are available. The UTPD ASR’s/AFR's are posted at www.montclair.edu/police. Hard copies are also available from UTPD upon request.
Crime/Emergency/Confidential and Non-Emergency Reporting
Regardless of your status (CSA or non-CSA), all community members are encouraged to promptly report all campus related criminal incidents and other public safety related emergencies to MSUPD. For incidents requiring immediate attention, dial (973) 655-5222 or use one of the “Blue Light” Emergency Phones located throughout campus. Non-emergency incidents may be reported by calling University Police at (973) 655-5222. University police also accept anonymous reports on their TIPS line of x8477 (TIPS) from any on campus phone or via text messaging through the Rave E-Tips program. To utilize this system, all you have to do is text keyword "E-TIPS" a space and your message to 67283 from your cellular phone.
Campus Security Authorities List
This list addresses requirements in compliance with the Clery Act. This list is not intended to be exhaustive in nature but identifies some key figures that have the obligation to report criminal incidents and disciplinary referrals as required by federal law. Campus security authorities are defined broadly as:
- University police
- Non-police staff responsible for monitoring university property (i.e. Res. Life professional and student staff, Parking Services)
- People/offices designated under university policy as those to whom/which crimes should be reported (very broad and includes advisors, counselors, student affairs professionals, Dean of Students offices, athletic coaches among others)
- University officials with significant responsibility for student and campus activities (Rec Center staff, CSI staff, advisors to student orgs among others who serve in this capacity)
- Exemptions as per the Clery Act are: clerical staff, those acting in a pastoral, medical or mental health counseling role (if within the scope of their work) and general faculty with a non-advisory role. This is not to be interpreted as you cannot report something; however you have no obligation if serving one of these roles.
|All University Police Department Personnel||SDCL|
|Dean of Students||SDCL|
|Associate Deans of Students||SDCL|
|Assistant Deans of Students||SDCL|
|Res Life: Executive Director, Assitant Directors and Associate Directors||SDCL|
|Res Life Community Directors and Assistant Directors||SDCL|
|Res Life Community Assistant and Desk Assistants||SDCL|
|Student Academic Services (including CAST, ASRP, EOF and CADA: all advisors to students)||SDCL|
|Director of Student Conduct||SDCL|
|Campus Recreation: Director, Associate Directors, Supervisors and Building Managers||SDCL|
|Center for Student Involvement: professional staff and advisors to student organizations||SDCL|
|Center for Career Services: counselors, program directors for off-campus placements||AA|
|Disability Resource Center: Director and advisors||SDCL|
|LGBTQ Center: Director and peer student advocates||SDCL|
|Health Promotion: Coordinators and peer student staff||SDCL|
|Health Center: Director, nursing staff and any non-physician staff||SDCL|
|Admissions: counselors, recruiters and peer student staff (ambassadors)||SDCL|
|Athletics: Director, assistant and associates;||SDCL|
|Equity and Diversity/Women's Center: Director and associates, student staff||SDCL|
|Student Center: Director and student staff||SDCL|
|Financial Aid: Director and associates, counselors||SDCL|
|Colleges and Schools: Deans, Assistant Deans, Associate Deans, internships or special off-campus program coordinators and student advisors in CEHS, CART, SBUS, Graduate School, CHSS, CSAM||AA|
|Provost's Office: Provost, associates||AA|
|Global Education Center: Executive Director, and Study Abroad Programs counselors||AA|
|Facilities: Parking Services employees||Facilities|
Library: Dean and associates, guards and librarians
Office of the President: President, Government Relations, Chief of Staff/Ethics
|Office of the President|
Board of Trustees: appointed members, student representatives and support staff
|Board of Trustees|
VP Student Development and Campus Life: Vice President and Associates
Information Technology: help desk staff, technicians and any staff assisting end users
Registrar’s Office: Registrar and associates, any staff that has close interaction with students
Human Resources: VP and associates/assistants, Payroll/Benefits/Employee Relations administrators
Finance and Treasury: VP and associates, account and audit administrators, accounts payable/receiving administrators, and Student Accounts supervisors
If you have questions about your role and responsibilities as a CSA, feel free to contact the University Police at firstname.lastname@example.org or Lt Kieran Barrett at 973-655-7440. In addition, training material, policy and report forms for CSA’s may be found at http://www.montclair.edu/montclair-state-university-police-department/jeanne-clery-act/ under the heading for Campus Security Authorities.
The University Police maintains a daily crime log of all criminal incidents which includes offense title, location of offense, time of offense, and disposition of the offense if known at the time of reporting or if not in conflict with a police investigation. The log is updated every two days and is available for viewing at University Police Headquarters.
Montclair State University firmly believes that community members are entitled to the most current and informative warnings when serious campus emergencies occur. Through a variety of methods such as text messaging, email, LED signage, postings and verbal announcements, the University will immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or staff on campus.
Montclair State University Timely Warning Report Policy
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (the “Clery Act”), 20 U.S.C. 1092 (f), Montclair State University issues timely warning reports to notify the campus community of Clery Act crimes or other serious incidents that the University determines represent a serious and ongoing threat to the campus. The University may distribute timely warning reports using a variety of means, including emails, text-messages, social media sites, flyers, and website announcements posted on the general University website (www.montclair.edu) as well as the University Police website: www.montclair.edu/police.
To report an incident that may warrant the issuing of a timely warning, immediately contact University Police at (973) 655-5222.
A. Circumstances necessitating a timely warning
Timely warnings are issued on a case-by-case basis for Clery Act crimes or other serious incidents reported to campus authorities or University Police and that pose “serious and ongoing threats” to students and employees on campus or in the immediate campus community. In deciding whether to issue a timely warning, the University considers all of the facts surrounding the incident such as the nature of the crime, the continuing danger to the campus community and the possible risk of compromising law enforcement efforts. Incidents that may result in issuing a timely warning include the following Clery Act crimes:
- Criminal Homicide
- Negligent Manslaughter
- Nonforcible Sex Offenses
- Aggravated Assault
- Motor Vehicle Theft
B. Circumstances for a timely warning
The University will issue a timely warning as soon as it determines there is a serious and ongoing threat to students or employees on campus and/or in the immediate campus community. Considerations taken into account for the determination of a timely warning include the nature of the crime (severity), the continuing danger to the University community, and the risk of compromising law enforcement activity. The determination will be made based on the information that University Police has available to it at the time and may be updated for more pertinent information.
C. Responsibility for issuance of timely warnings
The Chief of Police of the University Police Department or his designee is responsible for preparing and distributing timely warning reports. University Police may be reached at (973) 655-5222. In addition, in the absence of the Chief of Police, the Vice President for Student Development and Campus Life may issue such warnings.
D. Distribution of timely warnings
In most instances, the timely warning will be issued through the University’s email system to students, faculty and staff. Depending on the particular circumstances of the crime or threat, University Police may also post a notice through text messages, flyers posted in residence halls, academic buildings, and the Student Center, social media outlets, and announcements posted on the University website (www.montclair.edu).
E. Elements of the timely warning
The intent of a timely warning is to enable members of the campus community to protect themselves. A timely warning will include information that promotes safety and aids in the prevention of similar crimes, such as the following information:
- A brief statement of the incident, general locations given
- Possible connection to other incidents, if applicable
- Physical description of the suspect, if available
- Date and time of the incident
- Other relevant information
F. Reporting Crime
Anyone with information about a Clery Act crime, any crime or other serious incident should report the circumstances to University Police, by phone (x5222) or (973) 655-5222 or in person at the University Police Department Headquarters, adjacent to the Red Hawk Parking Deck. To report a crime or an emergency off campus, dial 911. You may also use the emergency “blue light” phones or alert systems stationed around campus.
G. Confidential reporting procedures
If you are a victim of or witness to a crime and do not want to pursue action within the university system or the criminal justice system, you may still want to consider making a confidential report. The purpose of a confidential report is to comply with your wish to keep the matter confidential, while taking steps to ensure the future safety of yourself and others. With such information, the University can keep accurate records of the number of incidents involving students, determine where there is a pattern of crime with regard to a particular location, method or assailant, and alert the campus community to potential danger. Reports filed in this manner are counted and disclosed in the annual crime statistics for the institution and may result in a timely warning report.
Community members may call the TIPS line on campus at x8477 and leave as descriptive information as is possible for investigation or response. In addition individuals can send texts with immediate relay to the University Police Department. You can text a crime tip to the University Police texting the keyword "E-TIPS" a space and your message to 67283. University Police will investigate any anonymous report.
Montclair State University Emergency Response/Notification to Incidents and Evacuation Procedures Policy (Updated 6/2012)
This policy establishes the emergency response and notification procedures for Montclair State University. This policy has been established to ensure to the greatest extent possible the safety and welfare of the Montclair State University students and employees. This policy is aligned with, and in compliance with the Higher Education Opportunity Act which requires all Title IV institutions, without exception, to have and disclose emergency response procedures in response to a significant emergency or dangerous situations involving an immediate threat to the health or safety of students or employees occurring on the campus. For specific evacuation procedures, the MSU website will provide advance details of egress.
The requirements set forth in this policy are only applicable to emergency or dangerous situations occurring on campus. This policy does not apply to the Montclair State University campus.
The institution may issue emergency notifications about emergency or dangerous situations that occur in the broader community if institutional officials determine that such notifications provide helpful or relevant information to the campus population.
Montclair State University, upon confirmation of an ongoing significant emergency or dangerous situation that poses an imminent threat to the safety of campus community members, may immediately issue emergency notifications to the campus community. While it is impossible to predict every significant or dangerous situation that may occur on campus, the following identified situations shall warrant an emergency notification after confirmation.
a) Armed/Hostile Intruder
b) Bomb/Explosives (threat)
c) Communicable disease outbreak
d) Severe weather
e) Terrorist incident
f) Civil unrest
g) Natural disaster
h) Hazardous materials incident
i) Structure fires
University officials shall use their best, reasonable judgment in all other situations as to whether or not an emergency notification is warranted.
Situations that may create business, academic, or research interruptions, but do not pose a health or safety risk, do not necessitate an emergency notification. Notifications about such situations will be facilitated by University Communications with coordination of involved departments as appropriate. Examples of such situations include:
a) Snow closures
b) Temporary building closures
c) Power outages
An emergency notification will not be issued upon confirmation if the notification will:
a) Compromise the efforts of first responders
b) Compromise efforts to assist the victim
c) Increase the vulnerability of campus safety
d) Compromise efforts to contain the emergency
This policy was established with the following assumptions:
a) Utilization of multiple notification methods is needed as no single notification method will reach everyone, everywhere, every time.
b) 100 % delivery of notification to each member of the campus population cannot be guaranteed.
c) Other information sources outside the institutions control may generate erroneous or conflicting information (i.e. unaffiliated social media sites, word of mouth).
d) Regular testing of emergency notification systems is required to ensure proper functionality and operator skill.
e) Notification systems must account for communication impairments.
f) Several notifications are considered passive notifications requiring an action on the recipients’ part. Some recipients will not take this action and therefore not all recipients will receive notifications during the desired timeframe.
g) The Rave Alert system is an “opt-in” system, and therefore not all campus population members have chosen to register.
h) There is no mechanism to ensure that campus members that have registered for the Rave Alert system are maintaining correct contact information
i) Several notification methods rely on the functionality of third party vendors that are outside of the institution’s control (cell phone service providers, electricity)
Confirmation of an Emergency or Dangerous Situation:
Reports of emergency or dangerous situations can originate from various sources including;
- Reports from first responders
- Reports from established warning points
- Reports from other campus departments
- Reports from citizens through 9-1-1 directed calls from off campus
Confirmation of these situations will occur through several different processes:
Emergency or dangerous situations that are criminal in nature will be considered confirmed if a law enforcement officer observes the situation as it is occurring. For situations that are criminal in nature which are not apparent or not directly observed by law enforcement, confirmation will be made by University Police Chief or Command level staff and in their absence the Officer in Charge.
Command level staff will review the readily available information and determine if there is enough information to reasonably conclude a significant emergency or dangerous situation is occurring on campus. Command level staff may consult with additional departments and policy level personnel as practical without jeopardizing life safety.
Other Emergency or Dangerous Situations:
Confirmation of non-criminal situations will be determined after readily available information is reviewed by campus emergency management, law enforcement, or policy level personnel.
Established Warning Points*:
Established warning points are considered entities with subject matter expertise on particular hazards that may affect campus. When a warning is issued by one of these entities it is considered confirmed, however, additional consultation with campus officials will occur as practical without jeopardizing life safety.
- National Weather Service: Warnings for weather events, flood events, and wild fires. Warnings for flash flood events.
- State of NJ or US Health/CDC or Public Health: Communicable disease/public health emergencies.
- Responsible Fire Agency: Structure fire and hazardous material events.
*This is not all inclusive, but a sampling of established warning points.
Population Notified/Segmented Notification:
With the exception of emergencies that are contained to one campus facility/area, the University has decided not to provide segmented emergency notifications. This decision was made based on the analysis of identified risks to the campus and to prevent accidental exclusion of a segment of campus population that the emergency notification was intended for.
In the situations when a single facility/area is involved, facility alarms, public address systems, phone-trees, and other technologies of the facility may be utilized to provide warning. Campus personnel may also provide warning if needed and feasible. Should a segmented emergency notification be issued, on-going assessments of the situation will occur and a campus-wide notification will be sent as necessary.
Emergency Notification Content:
The content of an emergency notification will depend on the situation and the notification method. However, the following information will be included in all initial emergency notifications regardless of the situation or method:
- A description of the situation (flash flood warning, dangerous situation, etc)
- Relevant safety instructions (move to higher ground, shelter in place, etc)
- A third element of where to get more information (i.e., university website) will be included in the initial notification if feasible. Because of text character limits, or the immediate availability of information, the third element of where to get information may not always be included in the initial emergency notification if in text format.
Pre-scripted Emergency Notifications:
To the greatest extent possible, the institution will develop and utilize pre-scripted emergency notifications that have been collaboratively developed and agreed upon by University Police, Emergency Management, University Communications, and appropriate vice presided level personnel. The development of these notifications facilitates faster dissemination. Pre-scripted notifications have been developed primarily for the Rave Alert system, the MSU website, and the MSU emergency information line.
During situations for which a pre-scripted notification has not been developed, or when the responsible official determines different content is needed the guidelines listed above will be followed to craft these notifications.
Additional content considerations:
As feasible, after the situation description, relevant instructions, and additional information sources are provided, the following content should be considered for inclusion:
- Campus operating status (open, closed, etc)
- Information update frequencies
- Additional instructions that are not specific to life safety
Notification at the conclusion of a significant emergency or dangerous situation:
As deemed appropriate by the responsible institution official, an “all clear” notification should be considered at the conclusion of a significant emergency or dangerous situation. These notifications should include campus operating status if relevant.
Concept of Operations:
The primary method of issuing an emergency notification is the Rave Alert system. The Rave Alert system is capable of sending text messages, voice messages, and emails to registered users.
Registered users are responsible for maintaining correct contact information and for regularly checking registered devices and accounts. This is the primary alerting tool for campus-wide notification as it utilizes both “active” and “passive” alerting functions. The campus recognizes the need for public safety partners in the broader community to have situational awareness of emergencies that occur on campus, and as such, select members of the broader public safety community are registered to receive campus-wide Rave Alerts.
Alert notifications may be used in conjunction with other campus warning systems. The campus emergency information line and campus social media sites are such examples. Other warning systems that will be used as appropriate include vehicle public address systems, building public address systems, and campus personnel announcements.
The campus website is designed to accommodate increased traffic during emergency situations so that both campus community members and the broader community are provided with emergency notifications and information. The website will be the primary point of information dissemination for the broader community, including parents.
Initiation of Notification:
Upon confirmation of a significant emergency or dangerous situation the following process to initiate an emergency notification will be used:
Decision Criteria for Emergency Notifications:
- Life Safety Considerations:
a. What is the potential for injury or death?
b. What is the potential for damage?
c. What is the potential for interruptions to critical services?
a. What is the impact to the campus?
b. Is the situation stable, what is the potential for the situation to worsen?
c. What is the urgency of the situation?
a. Who needs to receive the notification?
a. Are there any known limitations of the notification systems?
Initial Emergency Notification Responsibilities:
Montclair State University Police Department
The Police Department is responsible for initiating emergency notifications regarding criminal occurrences. The Chief of Police, Command staff or their designee are responsible for contacting University Communications to initiate additional notification methods (MSU website, Emergency Information Line).Law enforcement is responsible for providing the necessary content to University Communications.
University Communications is responsible for maintaining and disseminating emergency notifications that utilize:
- The University website
- The MSU Emergency Information Line
- Campus social media sites
- Internal campus email systems
- Rave Alert System
Additional Emergency Notifications
University Communications with conjunction with respective VP’s and Police Chief will assume responsibility for additional messages, if that hasn’t already been done.
Emergency Response Organization:
The campus maintains an Emergency Operations Plan which outlines responsibilities of campus departments during emergencies. This plan outlines incident priorities, campus organization, and specific responsibilities of particular departments or positions. University departments are responsible for developing emergency response and continuity of operations plans for their areas and staff. This plan is available for view on the MSU website with network credentials.
Emergency Response Education:
Information about emergency response procedures is provided at the beginning of each semester at student orientation, and it is re-emphasized throughout the year on a campus-wide basis as other relevant advisories are issued, such as those posted at the start of Winter. Information on how to receive emergency notifications is also located in the campus disclosure policy, which is provided electronically to the entire campus community on an annual basis.
Every campus building is equipped with an emergency evacuation sign which illustrates the emergency evacuation route and plans are also available online for view at any time and as part of the Clery Annual report.
Furthermore the campus emergency website provides information and instructions about hazards that are likely to affect campus.
Emergency Response Test Procedures:
The Rave Alert system, MSU webpage, and campus emergency information line are tested twice a year, once during the Fall semester, and once during the Spring semester. During these scheduled test periods campus community members are encouraged to register for Alerts and to become familiar with where emergency information can be found. These events are announced through internal campus e-mails. In addition to the emergency notification system test the campus conducts table top exercises and participates in drills and exercises with community partners as opportunities to do so become available.
The residence halls with University Fire Safety conduct emergency evacuation drills at the beginning of each semester. Other campus facilities are responsible for organizing and conducting their own emergency evacuation drills.
Real emergencies will also serve as tests of the notification system.
The University may at any time issue informational warnings in a timely matter on unconfirmed threats to the community. Certain information may be withheld if it were to compromise efforts to contain the emergency. On an annual basis the emergency warning shall be tested if no actual emergency should have occurred or if activated for a real emergency will be evaluated for proficiency. Community members should visit the main Montclair State University website at www.montclair.edu or the Emergency Web site at www.montclair.edu/emergency for the most up-to-date information. Should the Web be inaccessible, contact University Police at (973) 655-5222.
To view specific building evacuation plans please visit: Exit Plans.
To view the Montclair State University Emergency Response plan please visit (note a NetId is needed for access): Montclair State University Emergency.
The University takes all reports of missing persons seriously. Missing persons reports can be reported to the University Police, Residential Education and Services Staff and any University official who will, in turn, report to the University Police immediately.
Montclair State University's Missing Resident Student Notification Policy
In compliance with the Higher Education Reauthorization Act of 2008, the purpose of this policy is to provide the procedures for reporting, investigating, and making emergency notifications of any student of Montclair State University believed to be missing.
A person is presumed missing when their absence is inconsistent with their established patterns of behavior and the deviation cannot be readily explained. Before presuming that a person is missing, reasonable measures should be taken to determine that the person is not at their off-campus place of residence and that no one familiar with the person has seen or heard from the person for an unusual period of time or is aware of where they may be.
Any member of the University community, including both employees and students, who is concerned that a member of the University community is missing should contact University Police, 973-655-5222, as soon as they have determined that the individual is missing as defined above.
This policy was arrived at to comply with Federal Regulations and to also improve communication with emergency contacts when a student is reported missing. By nature the absence of a student may many times be not of consequence, however it is essential that the University take seriously any report that a student may be missing. New Jersey State Law, specifically “Patricia’s Law”, may supersede this policy when a person in critical danger (i.e. an overt abduction, a victim of domestic violence, disabled individuals) in that immediate notification may be necessary to assist in the location of an at-risk missing individual.
Identifying an Emergency Contact Person
Resident Students: A resident student is any student residing in a University operated residential facility under a University housing agreement. All resident students are required to designate an emergency contact person through the University’s computer based WESS system (Web Enrollment Services for Students) prior to check in at their residence hall. If a student moves to another University residence facility the student is required to verify the emergency notification information upon admittance to that hall.
Non-resident Students: All enrolled students at the University, regardless of living circumstances, are encouraged to designate an emergency contact person through the University’s computer based WESS system (Web Enrollment Services for Students).
Every student (resident and non-resident) has their own WESS account and may enter or change, under personal information/addresses, a designated contact person at any time by updating their emergency contact information.
Only certain entities within the University with proper clearance have access to the emergency contact information and students should know that confidentiality is a factor. If a student is under the age of 18 and is reported missing, the emergency contact may be contacted immediately. If it is determined that the student meets the criteria for being at risk, immediate notification may be necessary to the emergency contact.
Reporting and Investigating Missing Persons
Persons can report students missing to any official of the University, who then has the responsibility to immediately contact the University Police Department for investigation. Residence Hall staff, building directors, Dean of Students personnel among others may be many times be first contacts to report missing students. There is no waiting period for an individual to report a missing person. The Montclair State University Police Department will investigate, following established police protocol, all cases of missing persons that are brought to their attention. The University Police Department will serve as the lead investigating agency unless superseded by a Prosecutor’s Office or State of New Jersey or Federal agency with appropriate jurisdiction.
Informing Designated Contact Person
The University Police Department will inform the listed contact person of a missing resident student within 24 hours of receiving missing person report. In cases where the student is under the age of 18 and where the missing student may be at risk, immediate contact may be necessary.
It is prohibited to take retaliatory action against any individual with respect to the implementation of any provision of the Clery Act. Community members are encouraged to forward information of any kind as related to crime on campus and should take comfort that no action will be taken against them for the reporting of criminal statistics, violations of policy or points of inquiry.