Annotate a Word Document (PC)

A Low Threshold Application (LTA) is a teaching/learning application of information technology that is reliable, accessible, easy to learn, and non-intimidating. Each LTA has observable positive consequences, and contributes to important long-term changes in teaching and/or learning. The user of LTA's whether that person is the teacher or learner should perceive the LTA not to be challenging, or requiring a lot of additional work; rather, the user should find the LTA helpful with quick and meaningful results. Below you will find three categories of LTA's: easy, moderate, and hard. Simply click on the LTA under the category that you are interested in and you will be linked to a set of simple step-by-step instructions relating to your item of interest.

We are always looking for LTA's. If you are interested in submitting one, please email

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LTA Overview
Many times when you receive an online document, you wish that you could provide verbal comments to reinforce written annotations to the writer. This LTA will provide simple instructions on how to include voice comments to an already created document using a PC.

LTA Level
This LTA is geared towards mainstream faculty and staff with little or no technical experience. It is designed as an initial first step in familiarizing faculty with how to create an audio file and insert it into a Word document.

LTA Outcomes
By working through this LTA, the user will be able to create an audio file and embed it in a Word document for voice comments.

Skills required completing the LTA
Users should be comfortable working with a computer and be familiar with the general idea of audio files.

LTA Instructions

Before you follow these instructions you must have a microphone connected to your computer.

Step 1 - Creating an Audio File

  • Click on Start
  • Click Programs
  • Click Accessories
  • Click Entertainment
  • Click Sound Recorder

The following screen will appear

  • When ready to record, press the Record button (button with red circle) and begin talking to record your voice

You will see moving waves while recording


  • Click the Stop button to stop recording
    To save the audio file:
  • Click on File from the menu
    Click Save
    Type a new name for the file name

Step 2 - Inserting an Audio File into Word

  • Open the Word document that will include the voice comment audio
  • In the Word document, click on the location to insert the audio file
  • Click Insert from the menu
  • Click Object
  • Click on the Create from File tab
  • Click on Browse and locate your audio file

  • Click OK
    An icon similar to the one below should appear

  • Double-click on the icon
    You might get the following message

  • Click Yes. You will now hear the voice comment audio created previously
  • Save the Word document to reflect the changes. You may now e-mail this document which will include the embedded audio file