Annotate a Word Document (PC)
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Many times when you receive an online document, you wish that you could provide verbal comments to reinforce written annotations to the writer. This LTA will provide simple instructions on how to include voice comments to an already created document using a PC.
This LTA is geared towards mainstream faculty and staff with little or no technical experience. It is designed as an initial first step in familiarizing faculty with how to create an audio file and insert it into a Word document.
By working through this LTA, the user will be able to create an audio file and embed it in a Word document for voice comments.
Skills required completing the LTA
Users should be comfortable working with a computer and be familiar with the general idea of audio files.
Before you follow these instructions you must have a microphone connected to your computer.
Step 1 - Creating an Audio File
- Click on Start
- Click Programs
- Click Accessories
- Click Entertainment
- Click Sound Recorder
The following screen will appear
- When ready to record, press the Record button (button with red circle) and begin talking to record your voice
You will see moving waves while recording
- Click the Stop button to stop recording
To save the audio file:
- Click on File from the menu
Type a new name for the file name
Step 2 - Inserting an Audio File into Word
- Open the Word document that will include the voice comment audio
- In the Word document, click on the location to insert the audio file
- Click Insert from the menu
- Click Object
- Click on the Create from File tab
- Click on Browse and locate your audio file
- Click OK
An icon similar to the one below should appear
- Double-click on the icon
You might get the following message
- Click Yes. You will now hear the voice comment audio created previously
- Save the Word document to reflect the changes. You may now e-mail this document which will include the embedded audio file