The Division of Business and Finance has the primary responsibility for developing, directing, and coordinating the financial administrative functions. Departments included in this division are Auxiliary Enterprises, Environmental Health and Safety, Facilities Management (Architectural and Engineering Services, Physical Plant), Purchasing, and the University Controller (Accounting, Bursar, Collections and Risk Management).

- Environmental Health & Safety

- Facilities Management

    - Architectural and
      Engineering Services
    - Physical Plant

- Purchasing

- University Controller
    - Accounting Services
    - Bursar
        - Parking Decal
        - Health Insurance
        - Credit Card Payment
        - Registration
          Confirmation
          for Financial Aid
          Students
    - Collections

- Risk Management

Auxiliary Enterprises
Auxiliary Enterprises provides a wide variety of retail and administrative services directly or through the use of a third party contractor. Occasionally, Auxiliary Enterprises assists other units at the University to determine whether it is appropriate and feasible to outsource services. Retail services are offered for the convenience and comfort of all members of the University community and, especially, to enhance the curricular experience of both undergraduate and graduate students. Retail services presently include all dining operations, vending, the convenience store, the bookstore, the flea market, the game room, and the Red Hawk Dollar program. The mission of all retail operations is to offer quality services that generate a substantial revenue-stream to the University. Administrative services are offered in support of the routine business of University departments. These services include the Mail Center, Printing and Photocopying, and Micrographics. The mission of these operations is to offer quality services, the costs of which are to be economical and recovered, to the maximum extent possible, from the using department.
- Bookstore
- Food Services - C-Store
- Vending
- Copier Services
- Mail Center
- Micrographics
- Printing and Photocopying

Environmental Health & Safety
The Director of Environmental Health and Safety develops, establishes and administers the University's policies and procedures for campus environmental compliance, health and safety. This ensures the University's compliance with all federal, state and local laws, regulatory guidelines and industry standards relating to the environment, health and safety. This area administers the Right to Know and hazardous materials management programs.

Facilities Management
The Facilities Management area includes service in the following areas: planning and execution of major capital projects; developing, updating, and implementing a coordinated campus facilities and space plan; prioritization and oversight of campus renovations and major and minor infrastructure maintenance and improvement; administrative oversight of the Physical Plant Department (including the Co-Generation plant), the Architectural and Engineering Services Department and property acquisition.

- Architectural and Engineering Services
Architectural and Engineering Services provides professional and technical consulting and project management services to the University community as it relates to the initiation, organization and management of campus planning, space management, facility design, capital construction and facility renewal initiatives. By doing so, Architectural and Engineering Services, enhances the University environment, enriches the academic and residential facilities, insures code compliance and provides a safe environment for the University community.

- Physical Plant
The Physical Plant is responsible for general housekeeping, utilities, vehicle and building repair, and grounds keeping. Work is normally performed during the day shift; however, a large proportion of the housekeeping is performed during shifts outside the normal business day. All requests for repairs, moving of furniture and other non-routine maintenance work requires the processing of a Work Order Request form by the department head. Requests involving failure of utility service may be telephoned to the Physical Plant or after hours to University Police. A complete copy of the procedures governing repairs and maintenance is available from the Physical Plant Department.

Purchasing
The Purchasing Department is responsible for all phases of purchasing at the University. This includes the keeping of vendor lists, preparing specifications, maintaining vendor relations, preparing bid documents, advertising of bids, furnishing samples, awarding of contracts, making emergency purchases, and transferring or disposing of surplus, used and/or obsolete property.Various office supplies are available in the Central Storeroom in the west end of the Physical Plant. All other items must be requisitioned using On-Line Requisitioning. Department head authorization (fiscal agent) is required for purchases.

- Central Receiving
- Central Storeroom

University Controller
The Controller's area provides support through financial information and integration. Responsibilities include oversight of the operational and capital budgets of the University; all internal and external financial reporting; cash management; Accounting Services (Grants Accounting, Accounts Payable); the Bursar; Collections and Risk Management.

- Accounting Services
Accounting and Financial Services (CO222) provides Accounting, Accounts Payable, Data Entry and Control and a variety of other services for the campus community. Accounting services include processing of travel encumbrances via form TR-1; processing journal entries as requested by departments; processing charge backs for the various central services on campus (e.g., Mail, Central Printing and Duplicating, and Central Stores); data entry for all cash receipts; production and distribution of all monthly departmental reports; and, grants accounting. Accounting also has the responsibility to prepare the information for the annual external audit and most of the financial statements included in the audit report. Accounting provides access to the users and training in the use of our Financial Records System (FRS) to new users and retrains existing users who request it. We have manuals for the users that explain the system and are geared to the specific needs of the individual user (fiscal agent or on-line requisitioner). Accounts Payable processes all vendor invoices for payment and issues prepayment of registration and other expenses based on the approved TR-1 processed by Accounting. Other requests for payment are processed on Check Requisition forms (up to $250 only) after a critical review has taken place to determine if it complies with University policy.

- Bursar
The Bursar's Office is responsible for the collection of revenues from tuition, fees, room and board, and other miscellaneous charges, and for the processing, accounting and depositing of all funds received for and on behalf of the institution. The Bursar's Office is also responsible for issuing refunds to students for paid tuition, fees, room and board; determining refunds to the various federal and state financial aid accounts; disbursement of credits to financial aid and scholarship recipients; application of the various tuition and fee waivers to recipients' account; third-party billing; confirmation of registration for financial aid students; deletion of unconfirmed courses; assisting students or parents in person or by telephone in a prompt and courteous manner; inputting student loans and payments to the system; and issuance of parking decal applications. The Bursar's Office is located in College Hall and is composed of the Bursar's Office (Room 214), Cashier's Office (Room 216), and Student Accounts (Room 218). For assistance concerning billing information, payment due date, balance of account, tuition and fee refunds, financial aid disbursement, scholarships, waivers, health insurance, registration confirmation, or Tuition Management Systems installment payment plan, please call Student Accounts at 973-655-4105, 4319, 4236, 4471, or 7272. For assistance concerning payments, parking decals, parking fines, admission deposits, departmental deposits, room deposits, and orientation fees, please call the Cashier's Office at 973-655-4317, 7437, or 4343. Anything that you could not resolve with the above offices, you may call the Bursar's Office at 973-655-4177 for further assistance.

- Parking Decal
All Vehicles must have a current parking decal or a temporary visitor's parking permit to be able to legally park on campus. The fee is $35 and is valid from September through August of the following year. This fee is automatically included in your bill for the Fall and a parking decal application is provided to you with your July bill if you have registered in advance. If you are NOT driving to the campus, simply deduct the $35 from your bill and write "not driving" on the bottom portion of the bill and mail it with your payment.

If you have registered after the billing date for the Fall, or you are obtaining a decal for Spring or Summer, go to the below office and fill out a Parking Decal Application and add the appropriate fee ($35 for Spring and $18 for Summer).

Cashier's Office
CO216
Montclair State University
Upper Montclair, NJ 07043

- Health Insurance
Health insurance is mandatory for all full-time undergraduate and graduate students as defined by the University. The fee is $67 for the whole academic year and is included in your Fall bill. However, if you already have current health insurance coverage, either under your parents, spouse, or yourself, you are required to submit a health insurance waiver form by the due date of the bill so the charge can be legally removed. If you registered in advance, Bollinger Fowler Co., our health insurance provider, will send a waiver form to you. If you have registered after the billing date, obtain from the office below a Health Insurance Waiver Form, sign, date, and hand it in.


Students Accounts Office
CO218
Montclair State University
Upper Montclair, NJ 07043


- Credit Card Payment
If your preference is to pay by credit card (Visa, Master or Discover only), fill out all the requested information, and mail the completed form from your bill before the payment due date to:

Cashier's Window
CO216
Montclair State University
Upper Montclair, NJ 07043
You can also pay with a credit card on our Voice Response System by calling 973-783-4008 from a touch-tone telephone. Detailed instructions are provided in the Schedule of Courses catalog.

- Registration Confirmation for Financial Aid Students
Students with enough financial aid or scholarships resulting in a credit balance on the bill or account are required to confirm their registration by returning the remittance portion of the bill. This can also be done in person over-the-counter or by Fax at 973-655-4421


Student Accounts Office
CO218
Montclair State University
Upper Montclair, NJ 07043

- Collections

The Collections Office (College Hall room 220) is responsible for assisting students in simplifying their debt repayment. If you are delinquent on your tuition and fees, NDSL/Perkins loan, or you need assistance in filing your in-school deferments, teaching cancellations, or loan consolidations, please call the Collections Office at 973-655-7405, 7593, 4132 or 7554.

- Risk Management
The Risk Coordinator reports to the University Controller and is responsible for maintaining insurance policies and filing claims with the State and insurance carriers as appropriate. Claims need to be filed with this office (CO 226, ext. 4199) within 90 days of the occurrence and requires a report filed with security. Proof of loss or an estimate of damages in the case of vehicular damage must be provided. Only employees can drive state vehicles and require a valid driver's license. This office will file, in advance of the vehicle use, a driver's abstract with the state. The Risk Coordinator renews the vehicle registration and maintains insurance identification. A student's personal property is not covered under Montclair State University's insurance policy. Therefore, we encourage residential students to take out insurance if your personal property is not covered under your own homeowner or tenant's insurance policy.