May 1 - Announce request for FY'09 annual report submission
(FY'09 Annual Report)

May 1 - University Undergraduate Curriculum Committee meeting

May 1- 15 - Divisional meetings for discussions with unit directors regarding FY'09 annual reports
(FY'09 Annual Report)

May 4- Last day University Research Committee sends SBR and GPA recommendations to VPAA.
(Separately Budgeted Research and Grant Proposal Development- Offered contingent on availability of budget funds)

May 4- Last day University Research Committee sends Distinguished Scholar and Student Faculty Research recommendations to VPAA.
(Distinguished Scholar Program and Student Faculty Research)

May 4 - Last day Career Development Committee sends CD project recommendations to the VPAA.
(Career Development Program)

May 4 - Acceptance of reappointment to president or designee
(Unit Professional Staff Members--Mid-Year Reappointments)

May 5 - Last Day of Classes

May 6 - Graduate Council and Local 1904 AFT meetings

May 7 - 13 - Spring '09 Semester Examination Period

May 7 - 18- Spring '09 grades recorded on Web for Faculty and Advisors (all grades must be recorded by 9 am on May 18, 2009)

May 8 - VPAA forwards recommendations and all promotion files to the President
(College/School and Special Contributions Promotions)

May 8 -President's decision on the University Distinguished Teacher

May 11 - Payment for Summer '09 tuition and fees due in Student Accounts Office

May 13- University Senate meeting

May 13 - Submission of Spring '10 schedule to Office of the Registrar by arrangement

May 13 - End of Semester

May 14 - Residence Halls close 11 A.M. (Except the Village for those students remaining for summer housing) (Brunch is the last meal served)

May 15 - 29 - Individual meetings between vice presidents and unit directors to discuss FY'09 annual report progress
(FY'09 Annual Report)

May 15 - New course and course alteration submissions due in the Office of the Provost and Vice President for Academic Affairs (Provost/VPAA) by 4:30 p.m. for subsequent one-month circulation throughout the University academic community prior to approval by the Provost/VPAA (for course to be offered Spring 2010)

May 18 - Review of FY'10 budget with Senate Budget and Finance Committee
(FY'10 Budget Development)

May 18 - Summer Sessions '09 12-week and Pre-session courses begin (no Friday classes)

May 19 - Spring '09 grades available through WESS

May 21 - Action by president on department recommendations for department chairpersons

May 22 - Recommendation from the President to each candidate
(College/School and Special Contributions Promotions)

May 22 - Commencement (tentative)

May 22 - President makes preliminary budget allocations
(FY'10 Budget Development)

May 23-31 - Annual Steam Shutdown

May 25 - Memorial Day Holiday, no classes

May 27- Recommendation from the President to the Board of Trustees
(College/School and Special Contributions Promotions)

May 29 - Recommendations from president to Board of Trustees and notification to professional staff members (including statement on career development needs, if pertinent)
(Timetable for Unit Professional Staff Members on Multi-Year Contracts which Expire June 30, 2010)

May 29 - Visiting Committee reports due to Dean and Department Chair (with copy to Provost)

May 29- Budget Office staff enter preliminary budget data into the Financial Records Systems (FRS)
(FY '10 Budget Development)

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*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.