University Administration Chronological Calendar Academic Affairs Timetable Academic Calendar

Alumni Association Annual Report Budget Development Facilities Maintenance and Eng. Finance and Treasure

Office of the Registrar Personnel Decisions Residence Halls Schedule of Meetings Summer Sessions

• Advertising Schedule
• Career Development Program
• Curriculum Action Dates, 2008-2009
• Department PAC
• Departmental Assessment Committees
• Distinguished Scholar Program
• Distinguished Teacher Program
• Election of Department Chairperson
• Faculty Scholarship Program: Application Approval Process
• Grant Proposal Development (GPD)
• Mid-Term Evaluation of Department Chairperson
• Recruitment of Full-Time Faculty (Fall 2009)
• Separately Budgeted Research (SBR)
• Student Faculty Research (SFR)
• University Professional Staff Review Board
• University Undergraduate Curriculum Committee Meeting Dates
• Visiting Committee

Advertising Schedule

• July 8, 2008 Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall '09.
• Starting September 1, 2008 Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall '09.

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Career Development Program

• January 9, 2009 CD email announcement to all eligible faculty and staff for project applications.
• February 13, 2009 Final date for submission of CD applications to College/School Deans
• March 2, 2009 Final date for transmission of CD project applications by the College/School deans to the Office of Research and Sponsored Programs for distribution to the Career Development Committee
• April 17, 2009 Last day Career Development Committee may meet to recommend awards
• May 4, 2009 Last day Career Development Committee sends CD project recommendations to the VPAA

VPAA notifies applicants of administrative action on CD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

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Curriculum Action Dates, 2008-09

I. New programs and program alterations become effective in the Fall semester only.

• A. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
• B. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.

II. New courses and course alterations may become effective for the Summer/Fall or Spring semesters. All new courses and course alterations must be circulated throughout the University academic community on a submission list for a one-month period prior to review for approval by the Provost/VPAA and subsequent circulation on an approval list.  All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of Summer Sessions and Curriculum Administration for circulation on a submission list.  The submission lists are circulated by the Office of Summer Sessions and Curriculum Administration at the beginning of each month, September through April.  The final submission list for the academic year is circulated May 15.  The approval lists are circulated by the Office of Summer Sessions and Curriculum Administration at the beginning of each month, October through May.  The final approval list for the academic year is circulated mid-June.

• A. Final course approval dates for Summer/Fall semesters:  New courses and/or course alterations must be received in Office of the Provost/VPAA by November 30 to be placed on the December submission list.  If there are no challenges, the course proposals will be reviewed for approval by the Provost/VPAA in early January to be offered in the Summer or the Fall semester of the subsequent academic year. (New courses can be offered in the semester immediately following the approval of the Provost/VPAA).
• B. Final course approval dates for Spring semester:  New courses and/or course alterations must be received in the Office of the Provost/VPAA by May 15 to be placed on the May submission list.  If there are no challenges, the course proposals will be reviewed for approval by the Provost/VPAA by mid-June to be offered in the Spring semester of the subsequent academic year. (New courses can be offered in the semester immediately following the approval of the Provost/VPAA).

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Department PAC

• March 6, 2009 Election of Department PAC for 2009-10.

Department Assessment Committees

• September 8, 2008 VPAA notifies deans of tenured faculty to be assessed.
• September 29, 2008 Deans notify department chairpersons of faculty to be assessed.
• December 2, 2008 Election of departmental assessment committees.
• February 2, 2009 Self-assessment statements submitted to departmental assessment committees, department chairperson, and the College/School dean.
• February 16, 2009 Final report of departmental assessment committees submitted to VPAA.
• March 3, 2009 Deadline for submission to VPAA of written response to the departmental assessment committees' report by assessed faculty members, if desired.

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Distinguished Scholar Program

• January 9, 2009 Distinguished scholar announcement to all faculty; proposal guidelines available in deans' offices and on the ORSP website.
• February 13, 2009 Final Date of submission of distinguished scholar applications to dean and College/School Research Committee
• March 2, 2009 Deans send distinguished scholar recommendations to the Office of Research and Sponsored Programs for distribution to University Research Committee
• April 17, 2009 Last day University Research Committee may meet to recommend Distinguished Scholar Recommendation.
• May 4, 2009 Last day University Research Committee sends recommendation to VPAA.

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Distinguished Teacher Program

• January 21, 2009 Distinguished teacher announcement to full-time faculty.
• March 3, 2009 Date of submission of distinguished teacher applications to College/School Distinguished Teacher committees and College/School deans.
• April 3, 2009 Date deans and College/School Distinguished Teacher committees submit applications to the University Distinguished Teacher Committee.
• April 24, 2009 University Distinguished Teacher Committee submits recommendation to VPAA.
• May 8, 2009 President's decision on the University Distinguished Teacher

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Election of Department Chairperson

• October 3, 2008 VPAA notifies deans of departments needing elections for department chairperson.
• November 14, 2008 Dean notifies departments regarding need for  election of department chairperson.
• April 13, 2009 Election of department chairpersons completed and  results reported to deans.
• May 21, 2009 Action by president on department recommendations  for department chairpersons.
• July 1, 2009 New department chairpersons assume office.

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Faculty Scholarship Program:
Application Approval Process


Approval of FSP

• October 3, 2008 Applicant submits proposal to department chairperson.
• October 10, 2008 Department chairperson's recommendation to applicant.
• October 17, 2008 Applicant's request to chair for meeting if proposal not accepted as submitted.
• October 27, 2008 Revised proposal to chairperson.
• November 3, 2008 Chairperson's recommendation to dean.
• November 14, 2008 Dean's recommendation to applicant.
• November 21, 2008 Applicant's request to dean for meeting if proposal not accepted as submitted.
• December 1, 2008 Revised proposal to dean.
• December 8, 2008 Dean informs candidate of final decision.
• December 15, 2008 Applicant's appeal to the provost

First Year Faculty Submissions

• February 6, 2009 Applicant submits proposal to department chairperson.
• February 13, 2009 Department chairperson's recommendation to applicant.
• February 20, 2009 Applicant's request to chair for meeting if proposal not accepted as submitted.
• February 27, 2009 Revised proposal to chairperson.
• March 6, 2009 Chairperson's recommendation to dean.
• March 24, 2009 Dean's recommendation to applicant.
• March 31, 2009 Applicant's request to dean for meeting if proposal not accepted as submitted.
• April 10, 2009 Revised proposal to dean.
• April 17, 2009 Dean informs candidate of final decision.
• April 25, 2009 Applicant's appeal to the provost.

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Grant Proposal Development (GPD)
(Offered contingent on availability of budget funds)

• January 9, 2009 GPD email announcement to all faculty; proposal guidelines available in deans' offices and on the ORSP website
• February 13, 2009 Final date for submission of GPD application to dean and College/School Research Committee
• March 2, 2009 Dean sends recommendations to Office of Research and Sponsored Programs for distribution to University Research Committee
• April 17, 2009 Last day University Research Committee may meet to recommend awards
• May 4, 2009 Last day University Research Committee sends recommendations to VPAA

VPAA notifies applicants of administrative action on GPD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

Mid-Term Evaluation of Department Chairperson

• October 3, 2008 VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
• November 14, 2008 Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
• January 21, 2009 Department DPAC recommendation to Dean
• February 2, 2009 Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
• March 5, 2009 Action by president on mid-term evaluation of department chairperson.

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Recruitment of Full-Time Faculty (Fall 2009)

• March 30, 2008 Recruitment authorization requests for full-time faculty submitted by department to dean.
• April 30, 2008 Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
• June 22, 2008 VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
• July 28-August 8, 2008 Review of Position Announcements by VPAA and requests for changes by VPAA
• August 8, 2008 Ad copy forwarded by VPAA to deans and chairs for final review
• August 20, 2008 Final Ad forwarded by VPAA to ad agency for publishing. VPAA - Final approval of the Recruitment process.
• March 6, 2009 All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2009 Board of Trustees meeting.

Separately Budgeted Research (SBR)
(Offered contingent on availability of budget funds)

• January 9, 2009 SBR email announcement to all faculty; proposal guidelines available in deans' offices and on the ORSP website
• February 13, 2009 Final date for submission of SBR application to dean and College/School Research Committee
• March 2, 2009 Dean sends SBR recommendations to Office of Research and Sponsored Programs for distribution to University Research Committee
• April 17, 2009 Last day University Research Committee may meet to recommend SBR awards.
• May 4, 2009 University Research Committee sends SBR recommendations to VPAA

VPAA notifies SBR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

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Student Faculty Research (SFR)

• January 9, 2009 SFR announcement to all faculty; proposal guidelines available on the ORSP website
• February 13, 2009 Final date for submission of SFR application to dean and College/School Research Committee
• March 2, 2009 Dean sends SFR recommendation to Office of Research and Sponsored Programs for distribution to University Research Committee
• April 17, 2009 Last day University Research Committee may meet to recommend SFR awards
• May 4, 2009 Last day University Research Committee sends SFR recommendations to VPAA

VPAA notifies SFR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

University Professional Staff Review Board

• February 1, 2009 Election of University Professional Staff Review Board for 2009-10.

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University Undergraduate Curriculum Committee Meetings Dates

University Undergraduate Curriculum Committee

September 26, 2008
November 7, 2008
December 5, 2008
February 6, 2009
March 6, 2009
April 3, 2009
May 1, 2009

Technical Subcommittee of the University Undergraduate Curriculum Committee

September 19, 2008
October 24, 2008
November 21, 2008
January 23, 2009
February 20, 2009
March 27, 2009
April 17, 2009

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Visiting Committee

• August 26, 2008 Provost gives Deans letter indicating departmental external visits and deadlines.
• October 20, 2008 Visiting Committee nominations submitted to Provost by Dean.
• November 3, 2008 Visiting Committee nominations approved by Provost and communciated to Dean.
• November 10, 2008 Dean or designee verbally notifies Visiting Committee members of selection and indicates formal letter of invitation to follow from Provost.
• December 1, 2008 Written confirmation of Visiting Committee participants sent to team members by Provost
• January 25, 2009 Chair sends self-study material to Visiting Committee (copy to Provost and Library Dean).
• February, March, and April 2009 All Visiting Committee visits completed.
• May 29, 2009 Visiting Committee reports due to Dean and Department Chair (with copy to Provost).
• June 26, 2009 Departmental response to Visiting Committee report due to Dean (with copy to Provost).
• August 1, 2009 Deans' and departments' responses to Visiting Committee reports due to Provost.
• Month of October 2009 Provost meets with Dean and Chair to discuss ongoing palns for Department improvement.

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*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.