University Administration Chronological Calendar Academic Affairs Timetable Academic Calendar

Annual Report Budget Development Facilities Maintenance and Eng. Finance and Treasure

Office of the Registrar Personnel Decisions Residence Halls Schedule of Meetings Summer/Winter Sessions

• Advertising Schedule
• Career Development Program
  
• Curriculum Action Dates, 2011-2012
• Department PAC
• Departmental Assessment Committees
• Distinguished Scholar Program
• Distinguished Teacher Program
• Doctoral Faculty Application Deadline
• Election of Department Chairperson
• Faculty Scholarship Program: Application Approval Process
• Five-Year External Review Committee (formerly Visiting Committee)
• Grant Proposal Development (GPD)
• Mid-Term Evaluation of Department Chairperson
• Recruitment of Full-Time Faculty (Fall 2012)
• Separately Budgeted Research (SBR)
• Student Faculty Research (SFR)
• University Professional Staff Review Board
• University Undergraduate Curriculum Committee Meeting Dates

Advertising Schedule

• July 11, 2011 Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall '12.
• Starting September 1, 2011 Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall '12.

Career Development Program
Career Development Dates To Be Announced

Curriculum Action Dates, 2011-12

I. New programs and program alterations become effective in the Fall semester only.

• A. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
  • B. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.

  II. New courses and course alterations may become effective for the Summer/Fall or Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month period prior to review for approval by the Provost/VPAA and subsequent circulation on an approval list.  All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation.  The lists are circulated by the Office of the Registrar, via the Blackboard Community "Courses and Curricular Actions", at the beginning of each month.  The approval lists are also circulated by the Office of the Registrar,  via the Blackboard Community "Courses and Curricular Actions",  at the beginning of each month. 
  
  (click here for course approval effective schedule)

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Department PAC

• March 5, 2012 Election of Department PAC for 2012-13.

Department Assessment Committees

• September 9, 2011 VPAA notifies deans of tenured faculty to be assessed.
• September 26, 2011 Deans notify department chairpersons of faculty to be assessed.
• December 1, 2011 Election of departmental assessment committees.
• February 2, 2012 Self-assessment statements submitted to departmental assessment committees, department chairperson, and the College/School dean.
• February 16, 2012 Final report of departmental assessment committees submitted to VPAA.
• March 2, 2012 Deadline for submission to VPAA of written response to the departmental assessment committees' report by assessed faculty members, if desired.

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Distinguished Scholar Program

• December 2, 2011 University Distinguished Scholar Program announcement to all faculty
• February 10, 2012 Final Date of submission of UDS applications to College/School Deans for review by the College/School Research Committee
• March 8, 2012 Final date for transmission of UDS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to the University Research Committee
• May 14, 2012 Last day the University Research Committee sends UDS recommendation to VPAA.

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Distinguished Teacher Program

• January 20, 2012 University Distinguished Teacher announcement to full-time faculty.
• March 2, 2012 Date of submission of distinguished teacher applications to College/School Distinguished Teacher committees and College/School deans.
• April 6, 2012 Date deans and College/School Distinguished Teacher committees submit applications to the University Distinguished Teacher Committee.
• April 20, 2012 University Distinguished Teacher Committee submits recommendation to VPAA.
• May 4, 2012 President's decision on the University Distinguished Teacher

Application for Doctoral Faculty in a Doctoral Program

• April 1, 2012 Application due to Doctoral Program Coordinator of the doctoral program in which the faculty member will hold the appointment and the faculty member's home department.

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Election of Department Chairperson

• October 3, 2011 VPAA notifies deans of departments needing elections for department chairperson.
• November 11, 2011 Dean notifies departments regarding need for  election of department chairperson.
• April 10, 2012 Election of department chairpersons completed and  results reported to deans.
• May 18, 2012 Action by president on department recommendations  for department chairpersons.
• July 1, 2012 New department chairpersons assume office.

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Faculty Scholarship Program:
Application Approval Process


Approval of FSP (FSP Timeline for Faculty in the 2007-2012 Cycle)

• October 21, 2011 Applicant submits detailed Summary Report and New FSP proposal to department chairperson.
• October 28, 2011 Department chairperson's recommendation to applicant.
• November 4, 201 Applicant's request to chair for meeting if proposal not accepted as submitted.
• November 16, 2011 Revised proposal to chairperson.
• November 23, 2011 Chairperson's recommendation to dean.
• December 2, 2011 Dean's recommendation to applicant.
• December 8, 2011 Applicant's request to dean for meeting if proposal not accepted as submitted.
• December 15, 2011 Revised proposal to dean.
• December 22, 2011 Dean informs candidate of final decision.
• January 9, 2012 Applicant's appeal to the provost
  

FSP Interim Report Deadline

• February 10, 2012 Deadline for faculty awarded an FSP in AY2009-2010 to submit the Interim Report to the Dean

First Year Faculty Submissions

• February 3, 2012 Applicant submits proposal to department chairperson.
• February 10, 2012 Department chairperson's recommendation to applicant.
• February 17, 2012 Applicant's request to chair for meeting if proposal not accepted as submitted.
• February 24, 2012 Revised proposal to chairperson.
• March 2, 2012 Chairperson's recommendation to dean.
• March 21, 2012 Dean's recommendation to applicant.
• March 30, 2012 Applicant's request to dean for meeting if proposal not accepted as submitted.
• April 10, 2012 Revised proposal to dean.
• April 17, 2012 Dean informs candidate of final decision.
• April 27, 2012 Applicant's appeal to the provost.

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Five-Year External Review Committee (formerly Visiting Committee)

• June 15, 2011 Provost gives Deans letter indicating departmental external visits and deadlines.
• Summer 2011 Department begins preparing self-study.
  
• September 23, 2011 Five-Year External Review Committee nominations (4-6 names) due to Dean from Chair.
• October 17, 2011 Five-Year External Review Committee nominations (4-6 names) due to Provost from Dean.
• November 7, 2011 Five-Year External Review Committee nominations approved by Provost and communicated to Dean.
• November 11, 2011 Dean or designee verbally notifies Five-Year External Review Committee members of selection and indicates formal letter of invitation to follow from Provost.
• December 5, 2011 Written confirmation of Five-Year External Review Committee participants sent to team members by Provost
• Three weeks before team visit- Chair sends self-study material to Five-Year External Review Committee (copy to Provost, Graduate School Dean, and Library Dean).
• February, March, and April 2012 All Five-Year External Review Committee visits completed.
• May 31, 2012 Five-Year External Review Committee reports due to Dean and Department Chair (with copy to Provost).
• June 25, 2012 Departmental response to Five-Year External Review Committee report due to Dean (with copy to Provost).
• July 9, 2012 Dean's and department's responses to Five-Year External Review Committee reports due to Provost.
• Month of October 2012 Provost meets with Dean and Chair to discuss Five-Year External Review Committee report and ongoing plans for Department improvement.
  

Mid-Term Evaluation of Department Chairperson

• October 3, 2011 VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
• November 11, 2011 Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
• January 20, 2012 Department DPAC recommendation to Dean
• February 3, 2012 Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
• March 5, 2012 Action by president on mid-term evaluation of department chairperson.

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Recruitment of Full-Time Faculty (Fall 2012) TENTATIVE

• April 29, 2011 Recruitment authorization requests for full-time faculty submitted by department to dean.
• May 13, 2011 Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
• July 11, 2011 VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
• July 18-July 29, 2011 Review of Position Announcements by VPAA and requests for changes by VPAA
• August 12, 2011 Ad copy forwarded by VPAA to deans and chairs for final review
• August 19, 2011 Final Ad forwarded by VPAA to ad agency for publishing. VPAA - Final approval of the Recruitment process.
• March 5, 2012 All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2012 Board of Trustees meeting.

Separately Budgeted Research (SBR)
(Offered contingent on availability of budget funds)

• December 2, 2011 Separately Budgeted Research announcement to all faculty
• February 10, 2012 Final date for submission of SBR applications to College/School Deans for review by the College/School Research Committee
• March 8, 2012 Final date for transmission of SBR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
• May 14, 2012 Last day the University Research Committee sends SBR recommendations to the VPAA

VPAA notifies SBR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

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Student Faculty Research (SFR)

• December 2, 2011 Student Faculty Research announcement to all faculty
• February 10, 2012 Final date for submission of SFR applications to the College/School Deans for review by the College/School Research Committee
• March 8, 2012 Final date for transmission of SFR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
• May 14, 2012 Last day the University Research Committee sends SFR recommendations to the VPAA

VPAA notifies SFR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

Summer Grant Proposal Development (SGPD)
(Offered contingent on availability of budget funds)

• December 2, 2011 Summer Grat Proposal Development announcement to all faculty
• February 10, 2012 Final date for submission of SGPD applications to College/School Deans for review by College/School Research Committee
• March 8, 2012 Final date for transmission of SGPD applications by the College/School Deas to the Office of Research and Sponsored Programs for distribution to the University Research Committee
• May 14, 2012 Last day the University Research Committee sends SGPD recommendations to the VPAA

VPAA notifies applicants of administrative action on SGPD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

University Professional Staff Review Board

• February 1, 2012 Election of University Professional Staff Review Board for 2012-13.

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University Undergraduate Curriculum Committee Meetings Dates

University Undergraduate Curriculum Committee

October 7, 2011
November 4, 2011
December 2, 2011
February 3, 2012
March 2, 2012
April 13, 2012
May 4, 2012

Technical Subcommittee of the University Undergraduate Curriculum Committee

September 23, 2011
October 21, 2011
November 18, 2011
January 27, 2012
February 17, 2012
March 23, 2012
April 20, 2012

 

 

*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.