Academic Affairs Timetable


Advertising Schedule

  • July 2015 Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall '16.
  • Starting September 1, 2015 Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall '16.

 

Career Development Program
Pending



Curriculum Action Dates, 2015-16

I. New programs and program alterations become effective in the Fall semester only.

  • A. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
    • B. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.

    II. New courses and course alterations may become effective for the Summer/Fall or Winter/Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month review period prior to approval by the Provost/VPAA. All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation.  The lists are circulated by the Office of the Provost, via the Course Submissions/Course Actions Database found on the Provost's website under "Forms" at the beginning of each month. 

    (Course Approval Effective Schedule )

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Department PAC


Department Assessment Committees

  • September 8, 2015 VPAA notifies deans of tenured faculty to be assessed.
  • September 21, 2015 Deans notify department chairpersons of faculty to be assessed.
  • December 1, 2015 Election of departmental assessment committees.
  • February 1, 2016 Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School dean.
  • February 15, 2016 Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
  • March 1, 2016 Deadline for submission to VPAA of written response to the departmental assessment committees' report by assessed faculty members, if desired.

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Distinguished Scholar Program
(Contingent on availability of budget funds)

  • December 4, 2015 University Distinguished Scholar Program announcement to full-time faculty
  • February 12, 2016 Final Date of submission of UDS applications to College/School Deans for review by the College/School Research Committee
  • March 10, 2016 Final date for transmission of UDS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to the University Research Committee
  • May 9, 2016 Last day the University Research Committee sends UDS recommendation to VPAA.

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Distinguished Teacher Program

  • January 22, 2016 University Distinguished Teacher announcement to full-time faculty.
  • February 26, 2016 Date of submission of distinguished teacher applications to College/School Distinguished Teacher committees and College/School deans.
  • April 1, 2016 Date deans and College/School Distinguished Teacher committees submit applications to the University Distinguished Teacher Committee.
  • April 15, 2016 University Distinguished Teacher Committee submits recommendation to VPAA.
  • May 2, 2016 President's decision on the University Distinguished Teacher


Doctoral Faculty Application Timeline

  • April 1, 2016 Doctoral Faculty Applications due to the Doctoral Program Directors.  DPDs share a copy of application with the doctoral faculty in the department
  • April 8, 2016 Doctoral faculty within the program will provide feedback to the DPD on each of the doctoral applicants.  DPD also reviews applications. 

  • April 15, 2016 DPD provides written recommendations to doctoral faculty candidates. 

  • April 22, 2016 Candidates may send a written response to their DPD regarding their review.  DPDs forward all applications to College/School Dean and Dean of the Graduate School.

  • April 29, 2016 Dean and Graduate Dean forward their written evaluation and recommendation to candidate and DPD.

  • May 6, 2016 Candidates may send written response to deans.  Deans forward applications to Provost.

  • May 16, 2016 Provost notifies each candidate, DPD, Dean, Graduate Dean of his decision regarding appointment to the doctoral faculty.

  • May 23, 2016 Candidate may make a written appeal/request for reconsideration to the Provost.

  • May 31, 2016 Provost shall notify the candidate whether or not the appeal has been granted

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Election of Department Chairperson

  • October 5, 2015 VPAA notifies deans of departments needing elections for department chairperson.
  • November 5, 2015 Dean notifies departments regarding need for  election of department chairperson.
  • April 6, 2016 Election of department chairpersons completed and  results reported to deans.
  • May 13, 2016 Action by president on department recommendations  for department chairpersons.
  • July 1, 2016 New department chairpersons assume office.

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Faculty Scholarship Program:
Application Approval Process


Approval of FSP
(FSP Timeline for Faculty in the 2011-2016 Cycle)

FSP Interim Report Deadline (for Faculty in the 2013-2018 Cycle)

  • February 5, 2016 Deadline for faculty awarded an FSP in AY2013-2014 to submit the Interim Report to the Dean

First Year Faculty Submissions

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Five-Year External Review (FERC) Committees

  • Summer 2015 Department begins preparing self-study.
  • September 21, 2015 Five-Year External Review Committee nominations (4-6 names) due to Dean from Chair.
  • October 5, 2015 Five-Year External Review Committee nominations (4-6 names) due to Provost from Dean.
  • October 19, 2015 Five-Year External Review Committee nominations approved by Provost and communicated to Dean.
  • October 26, 2015 Dean or designee verbally notifies Five-Year External Review Committee members of selection and indicates formal letter of invitation to follow from Provost.
  • November 16, 2015 Written confirmation of Five-Year External Review Committee participants sent to team members by Provost
  • Three weeks before team visit- Chair sends self-study material to Five-Year External Review Committee (copy to Provost, Graduate School Dean, and Library Dean).
  • February, March, and April 2016 All Five-Year External Review Committee visits completed.
  • May 31, 2016 Five-Year External Review Committee reports due to Dean and Department Chair (with copy to Provost).
  • June 20, 2016 Departmental response to Five-Year External Review Committee report due to Dean (with copy to Provost).
  • July 18, 2016 Dean's and Department's responses to Five-Year External Review Committee reports due to Provost.
  • Month of October 2016 Provost meets with Dean and Chair to discuss Five-Year External Review Committee report and ongoing plans for Department improvement.

 

Mid-Term Evaluation of Department Chairperson

  • October 5, 2015 VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
  • November 5, 2015 Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
  • January 21, 2016 Department DPAC recommendation to Dean
  • February 2, 2016 Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
  • March 3, 2016 Action by president on mid-term evaluation of department chairperson.

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Recruitment of Full-Time Faculty (Fall 2016) TENTATIVE

  • April-June 2015 Recruitment authorization requests for full-time faculty submitted by department to dean.
  • May-June 2015 Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
  • July 2015 VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
  • July and August 2015 Review of Position Announcements by VPAA and requests for changes by VPAA
  • August 7, 2015 Ad copy forwarded by VPAA to deans and chairs for final review
  • August 25, 2015 Final Ad forwarded by VPAA to ad agency for publishing. VPAA - Final approval of the Recruitment process.
  • March 4, 2016 All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2016 Board of Trustees meeting.

 

Separately Budgeted Research (SBR)
(Contingent on availability of budget funds)

  • December 4, 2015 Separately Budgeted Research announcement to all faculty
  • February 12, 2016 Final date for submission of SBR applications to College/School Deans for review by the College/School Research Committee
  • March 10, 2016 Final date for transmission of SBR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
  • May 9, 2016 Last day the University Research Committee sends SBR recommendations to the VPAA

VPAA notifies SBR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

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Student Faculty Research (SFR)
(Contingent on availability of budget funds)

  • December 4, 2015 Student Faculty Research announcement to all faculty
  • February 12, 2016 Final date for submission of SFR applications to the College/School Deans for review by the College/School Research Committee
  • March 10, 2016 Final date for transmission of SFR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
  • May 9, 2016 Last day the University Research Committee sends SFR recommendations to the VPAA

VPAA notifies SFR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

 

Summer Grant Proposal Development (SGPD)
(Contingent on availability of budget funds)

  • December 4, 2015 Summer Grat Proposal Development announcement to all faculty
  • February 12, 2016 Final date for submission of SGPD applications to College/School Deans for review by College/School Research Committee
  • March 10, 2016 Final date for transmission of SGPD applications by the College/School Dean to the Office of Research and Sponsored Programs for distribution to the University Research Committee
  • May 9, 2016 Last day the University Research Committee sends SGPD recommendations to the VPAA

VPAA notifies applicants of administrative action on SGPD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

University Professional Staff Review Board

  • January 29, 2016 Election of University Professional Staff Review Board for 2016-17.

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University Undergraduate Curriculum Committee Meetings Dates

**October 2, 2015
November 6, 2015
December 4, 2015
February 5, 2016
March 4, 2016
April 1, 2016
May 6, 2016

** Due to the OneMontclair/Banner transition, all program alterations seeking a Fall 2016 effective date MUST be approved at this meeting. Those not approved at this meeting will be effective Fall 2017.

Technical Subcommittee of the University Undergraduate Curriculum Committee

September 18, 2015
October 23, 2015
November 13, 2015
January 22, 2016
February 19, 2016
March 18, 2016
April 22, 2016


 


*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.