Academic Affairs Timetable


Advertising Schedule

  • July 2017 Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall '18.
  • Starting September 1, 2017 Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall '18.

 

 

Career Development Program
Pending



Curriculum Action Dates, 2017-18

I. New programs and program alterations become effective in the Fall semester only.

  • A. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
    • B. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.

    II. New courses and course alterations may become effective for the Summer/Fall or Winter/Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month review period prior to approval by the Provost/VPAA. All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation.  The lists are circulated by the Office of the Provost, via the Course Submissions/Course Actions Database found on the Provost's website under "Forms" at the beginning of each month. 

    Course Approval Effective Schedule )

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Department PAC


Department Assessment Committees

  • September 8, 2017 VPAA notifies deans of tenured faculty to be assessed.
  • September 22, 2017 Deans notify department chairpersons of faculty to be assessed.
  • December 1, 2017 Election of departmental assessment committees.
  • February 1, 2018 Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School dean.
  • February 16, 2018 Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
  • March 2, 2018 Deadline for submission to VPAA of written response to the departmental assessment committees' report by assessed faculty members, if desired.

 

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University Distinguished Scholar Program
(Contingent on availability of budget funds)

  • December 1, 2017 University Distinguished Scholar Program announcement to full-time faculty
  • February 9, 2018 Final Date of submission of UDS applications to College/School Deans for review by the College/School Research Committee
  • March 15, 2018 Final date for transmission of UDS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to the University Research Committee
  • May 7, 2018  Last day the University Research Committee sends UDS recommendations to the VPAA.

VPAA will notify the UDS applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

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Distinguished Teacher Program

University Distinguished Teacher process is under review.


Doctoral Faculty Application Timeline

  • April 2, 2018 Doctoral Faculty Applications due to the Doctoral Program Directors.  DPDs share a copy of application with the doctoral faculty in the department
  • April 9, 2018 Doctoral faculty within the program will provide feedback to the DPD on each of the doctoral applicants.  DPD also reviews applications. 

  • April 16, 2018 DPD provides written recommendations to doctoral faculty candidates. 

  • April 23, 2018 Candidates may send a written response to their DPD regarding their review.  DPDs forward all applications to College/School Dean and Dean of the Graduate School.

  • April 30, 2018 Dean and Graduate Dean forward their written evaluation and recommendation to candidate and DPD.

  • May 7, 2018 Candidates may send written response to deans.  Deans forward applications to Provost.

  • May 14, 2018 Provost notifies each candidate, DPD, Dean, Graduate Dean of his decision regarding appointment to the doctoral faculty.

  • May 21, 2018 Candidate may make a written appeal/request for reconsideration to the Provost.

  • May 29, 2018 Provost shall notify the candidate whether or not the appeal has been granted

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Election of Department Chairperson

  • October 6, 2017 VPAA notifies deans of departments needing elections for department chairperson.
  • November 3, 2017 Dean notifies departments regarding need for  election of department chairperson.
  • April 6, 2018 Election of department chairpersons completed and  results reported to deans.
  • May 11, 2018 Action by president on department recommendations  for department chairpersons.
  • July 1, 2018 New department chairpersons assume office.

 

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Faculty Scholarship Program:
Application Approval Process


Approval of FSP 
(FSP Timeline for Faculty in the 2013-2018 Cycle)

  • February 2, 2018 Applicant submits detailed Summary Report and New FSP proposal to department chairperson.
  • February 9, 2018 Department chairperson's recommendation to applicant.
  • February 16, 2018 Applicant's request to chair for meeting if proposal not accepted as submitted.
  • February 23, 2018 Revised proposal to chairperson.
  • March 2, 2018 Chairperson's recommendation to dean.
  • March 16, 2018 Dean's recommendation to applicant.
  • March 30, 2018 Applicant's request to dean for meeting if proposal not accepted as submitted.
  • April 13, 2018 Revised proposal to dean.
  • April 20, 2018 Dean informs candidate of final decision.
  • May 1, 2018 Applicant's appeal to the provost
  • May 15, 2018 Provost's response to applicant.

FSP Interim Report Deadline (for Faculty in the 2015-2020 Cycle)

  • February 7, 2018 Deadline for faculty awarded an FSP in AY2015-2016+ to submit the Interim Report to the Dean

First Year Faculty Submissions

  • February 2, 2018 Applicant submits proposal to department chairperson.
  • February 9, 2018 Department chairperson's recommendation to applicant.
  • February 16, 2018 Applicant's request to chair for meeting if proposal not accepted as submitted.
  • February 23, 2018 Revised proposal to chairperson.
  • March 2, 2018 Chairperson's recommendation to dean.
  • March 16, 2018 Dean's recommendation to applicant.
  • March 30, 2018 Applicant's request to dean for meeting if proposal not accepted as submitted.
  • April 13, 2018 Revised proposal to dean.
  • April 20, 2018 Dean informs candidate of final decision.
  • May 1, 2018 Applicant's appeal to the provost
  • May 15, 2018 Provost's response to applicant.

 

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Five-Year External Review (FERC) Committees

  • Summer 2017 Departments begin preparing self-study.
  • September 18, 2017 Five-Year External Review Committee nominations (4-6 names) due to Dean from Chair.
  • October 2, 2017 Five-Year External Review Committee nominations (4-6 names) due to Provost from Dean.
  • October 16, 2017 Five-Year External Review Committee nominations approved by Provost and communicated to Dean.
  • October 23, 2017 Dean or designee verbally notifies Five-Year External Review Committee members of selection and indicates formal letter of invitation to follow from Provost.
  • November 13, 2017 Written confirmation of Five-Year External Review Committee participants sent to team members by Provost.
  • Three weeks before team visit Chair sends self-study material to Five-Year External Review Committee (copy to Provost, Graduate School Dean, and Library Dean).
  • February, March, and April 2018 All Five-Year External Review Committee visits completed.
  • May 31, 2018 Five-Year External Review Committee reports due to Dean and Department Chair (with copy to Provost).
  • June 18, 2018 Departmental response to Five-Year External Review Committee report due to Dean (with copy to Provost).
  • July 16, 2018 Dean’s and Department’s responses to Five-Year External Review Committee reports due to Provost.
  • Month of October 2018 Provost meets with Dean and Chair to discuss Five-Year External Review Committee report and ongoing plans for Department improvement.

 

Mid-Term Evaluation of Department Chairperson

  • October 6, 2017 VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
  • November 3, 2017 Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
  • January 19, 2018 Department DPAC recommendation to Dean
  • February 2, 2018 Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
  • March 2, 2018 Action by president on mid-term evaluation of department chairperson.

 

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Recruitment of Full-Time Faculty (Fall 2018) TENTATIVE

  • April-July 2017 Recruitment authorization requests for full-time faculty submitted by department to dean.
  • May-July 2017 Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
  • July 2017 VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
  • July and August 2017 Review of Position Announcements by VPAA and requests for changes by VPAA
  • August 7, 2017 Ad copy forwarded by VPAA to deans and chairs for final review
  • August 24, 2017 Final Ad forwarded by VPAA to ad agency for publishing. VPAA - Final approval of the Recruitment process.
  • March 2, 2018 All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2018 Board of Trustees meeting.

 

Separately Budgeted Research (SBR)
(Contingent on availability of budget funds)

  • December 1, 2017 Separately Budgeted Research announcement to all faculty
  • February 9, 2018 Final date for submission of SBR applications to College/School Deans for review by the College/School Research Committee
  • March 15, 2018 Final date for transmission of SBR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
  • May 7, 2018  Last day the University Research Committee sends SBR recommendations to the VPAA

    VPAA will notify the SBR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

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Student Faculty Scholarship (SFS)
(Contingent on availability of budget funds)

  • December 1, 2017 Student Faculty Scholarship announcement to all faculty
  • February 9, 2018 Final date for submission of SFS applications to the College/School Deans for review by the College/School Research Committee
  • March 15, 2018 Final date for transmission of SFS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
  • May 7, 2018  Last day the University Research Committee sends SFS recommendations to the VPAA

    VPAA will notify SFS applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

 

Summer Grant Proposal Development (SGPD)
(Contingent on availability of budget funds)

  • December 1, 2017 Summer Grat Proposal Development announcement to all faculty
  • February 9, 2018 Final date for submission of SGPD applications to College/School Deans for review by College/School Research Committee
  • March 15, 2018 Final date for transmission of SGPD applications by the College/School Dean to the Office of Research and Sponsored Programs for distribution to the University Research Committee
  • May 7, 2018  Last day the University Research Committee sends SGPD recommendations to the VPAA

    VPAA notifies applicants of administrative action on SGPD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

University Professional Staff Review Board

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University Undergraduate Curriculum Committee Meetings Dates

October 6, 2017
November 3, 2017**
December 1, 2017
February 2, 2018
March 2, 2018
April 6, 2018
May 4, 2018

**Program alterations seeking a Fall 2018 effective date MUST be approved at this meeting. Those not approved at this meeting will be effective Fall 2019.

Technical Subcommittee of the University Undergraduate Curriculum Committee

September 22, 2017
October 20, 2017
November 17, 2017
January 19, 2018
February 16, 2018
March 16, 2018
April 20, 2018


 


*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.