Academic Affairs Timetable


Advertising Schedule

  • July 2016 Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall '17.
  • Starting September 1, 2016 Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall '17.

 

Career Development Program
Pending



Curriculum Action Dates, 2016-17

I. New programs and program alterations become effective in the Fall semester only.

  • A. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
    • B. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.

    II. New courses and course alterations may become effective for the Summer/Fall or Winter/Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month review period prior to approval by the Provost/VPAA. All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation.  The lists are circulated by the Office of the Provost, via the Course Submissions/Course Actions Database found on the Provost's website under "Forms" at the beginning of each month. 

    Course Approval Effective Schedule )

BACK TO TOP


Department PAC


Department Assessment Committees

  • September 9, 2016 VPAA notifies deans of tenured faculty to be assessed.
  • September 22, 2016 Deans notify department chairpersons of faculty to be assessed.
  • December 2, 2016 Election of departmental assessment committees.
  • February 1, 2017 Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School dean.
  • February 15, 2017 Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
  • March 1, 2017 Deadline for submission to VPAA of written response to the departmental assessment committees' report by assessed faculty members, if desired.

BACK TO TOP


Distinguished Scholar Program
(Contingent on availability of budget funds)

  • December 2, 2016 University Distinguished Scholar Program announcement to full-time faculty
  • February 10, 2017 Final Date of submission of UDS applications to College/School Deans for review by the College/School Research Committee
  • March 16, 2017 Final date for transmission of UDS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to the University Research Committee
  • May 8, 2017 Last day the University Research Committee sends UDS recommendation to VPAA.

BACK TO TOP


Distinguished Teacher Program

University Distinguished Teacher process is under review.


Doctoral Faculty Application Timeline

  • April 3, 2017 Doctoral Faculty Applications due to the Doctoral Program Directors.  DPDs share a copy of application with the doctoral faculty in the department
  • April 10, 2017 Doctoral faculty within the program will provide feedback to the DPD on each of the doctoral applicants.  DPD also reviews applications. 

  • April 17, 2017 DPD provides written recommendations to doctoral faculty candidates. 

  • April 24, 2017 Candidates may send a written response to their DPD regarding their review.  DPDs forward all applications to College/School Dean and Dean of the Graduate School.

  • May 1, 2017 Dean and Graduate Dean forward their written evaluation and recommendation to candidate and DPD.

  • May 8, 2017 Candidates may send written response to deans.  Deans forward applications to Provost.

  • May 15, 2017 Provost notifies each candidate, DPD, Dean, Graduate Dean of his decision regarding appointment to the doctoral faculty.

  • May 22, 2017 Candidate may make a written appeal/request for reconsideration to the Provost.

  • May 30, 2017 Provost shall notify the candidate whether or not the appeal has been granted

BACK TO TOP


Election of Department Chairperson

  • October 7, 2016 VPAA notifies deans of departments needing elections for department chairperson.
  • November 4, 2016 Dean notifies departments regarding need for  election of department chairperson.
  • April 7, 2017 Election of department chairpersons completed and  results reported to deans.
  • May 12, 2017 Action by president on department recommendations  for department chairpersons.
  • July 1, 2017 New department chairpersons assume office.

BACK TO TOP


Faculty Scholarship Program:
Application Approval Process


Approval of FSP
(FSP Timeline for Faculty in the 2012-2017 Cycle)

FSP Interim Report Deadline (for Faculty in the 2014-2019 Cycle)

  • February 6, 2017 Deadline for faculty awarded an FSP in AY2014-2015 to submit the Interim Report to the Dean

First Year Faculty Submissions

BACK TO TOP

 

Five-Year External Review (FERC) Committees

NOTE: Per the Provost, all FERC departmental reviews scheduled for AY 16-17 will be postponed to AY 17-18 to accommodate the completion of the Middle States Self-Study and preparations for the MSCHE visit, scheduled for April 2nd-5th 2017.

 

Mid-Term Evaluation of Department Chairperson

  • October 7, 2016 VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
  • November 4, 2016 Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
  • January 20, 2017 Department DPAC recommendation to Dean
  • February 1, 2017 Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
  • March 3, 2017 Action by president on mid-term evaluation of department chairperson.

 

Middle State Self-Study Visit Dates

 

BACK TO TOP

Recruitment of Full-Time Faculty (Fall 2017) TENTATIVE

  • April-June 2016 Recruitment authorization requests for full-time faculty submitted by department to dean.
  • May-June 2016 Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
  • July 2016 VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
  • July and August 2016 Review of Position Announcements by VPAA and requests for changes by VPAA
  • August 8, 2016 Ad copy forwarded by VPAA to deans and chairs for final review
  • August 25, 2016 Final Ad forwarded by VPAA to ad agency for publishing. VPAA - Final approval of the Recruitment process.
  • March 3, 2017 All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2017 Board of Trustees meeting.

 

Separately Budgeted Research (SBR)
(Contingent on availability of budget funds)

  • December 2, 2016 Separately Budgeted Research announcement to all faculty
  • February 10, 2017 Final date for submission of SBR applications to College/School Deans for review by the College/School Research Committee
  • March 16, 2017 Final date for transmission of SBR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
  • May 8, 2017 Last day the University Research Committee sends SBR recommendations to the VPAA

VPAA notifies SBR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

BACK TO TOP


Student Faculty Research (SFR)
(Contingent on availability of budget funds)

  • December 2, 2016 Student Faculty Research announcement to all faculty
  • February 10, 2017 Final date for submission of SFR applications to the College/School Deans for review by the College/School Research Committee
  • March 16, 2017 Final date for transmission of SFR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
  • May 8, 2017 Last day the University Research Committee sends SFR recommendations to the VPAA

VPAA notifies SFR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

 

Summer Grant Proposal Development (SGPD)
(Contingent on availability of budget funds)

  • December 2, 2016 Summer Grat Proposal Development announcement to all faculty
  • February 10, 2017 Final date for submission of SGPD applications to College/School Deans for review by College/School Research Committee
  • March 16, 2017 Final date for transmission of SGPD applications by the College/School Dean to the Office of Research and Sponsored Programs for distribution to the University Research Committee
  • May 8, 2017 Last day the University Research Committee sends SGPD recommendations to the VPAA

VPAA notifies applicants of administrative action on SGPD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

University Professional Staff Review Board

BACK TO TOP

University Undergraduate Curriculum Committee Meetings Dates

October 7, 2016
November 4, 2016
December 2, 2016**
February 3, 2017
March 3, 2017
April 7, 2017
May 5, 2017

**Programs seeking a Fall 2017 effective date MUST be approved at this meeting. Those not approved at this meeting will be effective Fall 2018.

Technical Subcommittee of the University Undergraduate Curriculum Committee

September 23, 2016
October 21, 2016
November 18, 2016
January 20, 2017
February 17, 2017
March 24, 2017
April 21, 2017


 


*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.