Academic Affairs Timetable


Advertising Schedule

  • July 2012 Advertising materials submitted to VPAA for full-time faculty and adjuncts/visiting specialists vacancies, Fall '13.
  • Starting September 1, 2012 Advertisement appears in newspaper, other media, disciplinary venues and on the Montclair State University Home Page for full-time faculty and adjuncts/visiting specialists vacancies, Fall '13.

 

Career Development Program
 Career Development Dates To Be Announced



Curriculum Action Dates, 2012-13

I. New programs and program alterations become effective in the Fall semester only.

  • A. New programs approved in the course of the academic year (September 1 through June 30) become effective at the beginning of the subsequent academic year. New concentrations within an existing major or minor follow the schedule for program alterations (see B., below).
    • B. Program alterations must be approved by the Provost and Vice President for Academic Affairs (Provost/VPAA) in early January to become effective at the beginning of the subsequent academic year.  This means program alterations must be approved through all committee levels by November 30 of the academic year prior to which they become effective.

    II. New courses and course alterations may become effective for the Summer/Fall or Spring semesters. All new courses and course alterations must be circulated throughout the University academic community for a one-month period prior to review for approval by the Provost/VPAA and subsequent circulation on an approval list.  All new courses and course alterations must be approved through all committee levels and appropriate College/School deans before delivery to the Office of the Provost for circulation.  The lists are circulated by the Office of the Registrar, via the Blackboard Community "Courses and Curricular Actions", at the beginning of each month.  The approval lists are also circulated by the Office of the Registrar,  via the Blackboard Community "Courses and Curricular Actions",  at the beginning of each month. 

    (Course Approval Effective Schedule )

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Department PAC


Department Assessment Committees

  • September 7, 2012 VPAA notifies deans of tenured faculty to be assessed.
  • September 24, 2012 Deans notify department chairpersons of faculty to be assessed.
  • December 3, 2012 Election of departmental assessment committees.
  • February 1, 2013 Self-assessment statements submitted to departmental assessment committees, with a copy to the department chairperson, and the College/School dean.
  • February 15, 2013 Final report of departmental assessment committees submitted to VPAA, with a copy to the Dean and the assessed faculty member.
  • March 1, 2013 Deadline for submission to VPAA of written response to the departmental assessment committees' report by assessed faculty members, if desired.

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Distinguished Scholar Program

  • December 7, 2012 University Distinguished Scholar Program announcement to all faculty
  • February 8, 2013 Final Date of submission of UDS applications to College/School Deans for review by the College/School Research Committee
  • March 7, 2013 Final date for transmission of UDS applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to the University Research Committee
  • May 13, 2013 Last day the University Research Committee sends UDS recommendation to VPAA.

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Distinguished Teacher Program

  • January 23, 2013 University Distinguished Teacher announcement to full-time faculty.
  • March 1, 2013 Date of submission of distinguished teacher applications to College/School Distinguished Teacher committees and College/School deans.
  • April 5, 2013 Date deans and College/School Distinguished Teacher committees submit applications to the University Distinguished Teacher Committee.
  • April 19, 2013 University Distinguished Teacher Committee submits recommendation to VPAA.
  • May 6, 2013 President's decision on the University Distinguished Teacher


Application for Doctoral Faculty in a Doctoral Program

  • April 3, 2013 Application due to Doctoral Program Coordinator of the doctoral program in which the faculty member will hold the appointment and the faculty member's home department.

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Election of Department Chairperson

  • October 8, 2012 VPAA notifies deans of departments needing elections for department chairperson.
  • November 8, 2012 Dean notifies departments regarding need for  election of department chairperson.
  • April 9, 2013 Election of department chairpersons completed and  results reported to deans.
  • May 17, 2013 Action by president on department recommendations  for department chairpersons.
  • July 1, 2013 New department chairpersons assume office.

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Faculty Scholarship Program:
Application Approval Process


Approval of FSP (FSP Timeline for Faculty in the 2008-2013 Cycle)

FSP Interim Report Deadline

  • February 8, 2013 Deadline for faculty awarded an FSP in AY2010-2011 to submit the Interim Report to the Dean

First Year Faculty Submissions

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Five-Year External Review Committee (formerly Visiting Committee)

  • June 29, 2012 Provost gives Deans letter indicating departmental external visits and deadlines.
  • Summer 2012 Department begins preparing self-study.
  • October 1, 2012 Five-Year External Review Committee nominations (4-6 names) due to Dean from Chair.
  • October 15, 2012 Five-Year External Review Committee nominations (4-6 names) due to Provost from Dean.
  • November 5, 2012 Five-Year External Review Committee nominations approved by Provost and communicated to Dean.
  • November 12, 2012 Dean or designee verbally notifies Five-Year External Review Committee members of selection and indicates formal letter of invitation to follow from Provost.
  • December 7, 2012 Written confirmation of Five-Year External Review Committee participants sent to team members by Provost
  • Three weeks before team visit- Chair sends self-study material to Five-Year External Review Committee (copy to Provost, Graduate School Dean, and Library Dean).
  • February, March, and April 2013 All Five-Year External Review Committee visits completed.
  • May 31, 2013 Five-Year External Review Committee reports due to Dean and Department Chair (with copy to Provost).
  • June 24, 2013 Departmental response to Five-Year External Review Committee report due to Dean (with copy to Provost).
  • July 8, 2013 Dean's and department's responses to Five-Year External Review Committee reports due to Provost.
  • Month of October 2013 Provost meets with Dean and Chair to discuss Five-Year External Review Committee report and ongoing plans for Department improvement.

 

Mid-Term Evaluation of Department Chairperson

  • October 8, 2012 VPAA notifies deans of departments needing  mid-term evaluation of department chairperson.
  • November 8, 2012 Dean notifies Department PAC of need for mid-term evaluation of department chairperson.
  • January 22, 2013 Department DPAC recommendation to Dean
  • February 4, 2013 Recommendation from dean to VPAA on mid-term evaluation of department chairperson.
  • March 4, 2013 Action by president on mid-term evaluation of department chairperson.

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Recruitment of Full-Time Faculty (Fall 2013) TENTATIVE

  • April 2012 Recruitment authorization requests for full-time faculty submitted by department to dean.
  • May 2012 Recruitment authorization requests for full-time faculty submitted by dean to VPAA.
  • July 2012 VPAA requests for Position Announcements, recruitment plans and calendars from departments authorized to recruit full-time faculty.
  • July 16 and August 2012 Review of Position Announcements by VPAA and requests for changes by VPAA
  • August 9, 2012 Ad copy forwarded by VPAA to deans and chairs for final review
  • August 16, 2012 Final Ad forwarded by VPAA to ad agency for publishing. VPAA - Final approval of the Recruitment process.
  • March 4, 2013 All searches and appointment recommendations for recruitment of full-time faculty to VPAA completed for appointment approval by April 2013 Board of Trustees meeting.

 

Separately Budgeted Research (SBR)
(Offered contingent on availability of budget funds)

  • December 7, 2012 Separately Budgeted Research announcement to all faculty
  • February 8, 2013 Final date for submission of SBR applications to College/School Deans for review by the College/School Research Committee
  • March 7, 2013 Final date for transmission of SBR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
  • May 13, 2013 Last day the University Research Committee sends SBR recommendations to the VPAA

VPAA notifies SBR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

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Student Faculty Research (SFR)

  • December 7, 2012 Student Faculty Research announcement to all faculty
  • February 8, 2013 Final date for submission of SFR applications to the College/School Deans for review by the College/School Research Committee
  • March 7, 2013 Final date for transmission of SFR applications by the College/School Deans to the Office of Research and Sponsored Programs for distribution to University Research Committee
  • May 13, 2013 Last day the University Research Committee sends SFR recommendations to the VPAA

VPAA notifies SFR applicants of decisions within 10 days after the amount of the appropriation for this purpose is known by the University.

 

Summer Grant Proposal Development (SGPD)
(Offered contingent on availability of budget funds)

  • December 7, 2012 Summer Grat Proposal Development announcement to all faculty
  • February 8, 2013 Final date for submission of SGPD applications to College/School Deans for review by College/School Research Committee
  • March 7, 2013 Final date for transmission of SGPD applications by the College/School Deas to the Office of Research and Sponsored Programs for distribution to the University Research Committee
  • May 13, 2013 Last day the University Research Committee sends SGPD recommendations to the VPAA

VPAA notifies applicants of administrative action on SGPD projects within 10 days after the amount of the appropriation for this purpose is known by the University.

University Professional Staff Review Board

  • February 1, 2013 Election of University Professional Staff Review Board for 2013-14.

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University Undergraduate Curriculum Committee Meetings Dates

October 5, 2012
November 2, 2012
December 7, 2012
February 8, 2013
March 1, 2013
April 5, 2013
May 3, 2013

Technical Subcommittee of the University Undergraduate Curriculum Committee

September 21, 2012
October 19, 2012
November 30, 2012
January 25, 2013
February 15, 2013
March 22, 2013
April 19, 2013


 


*Dates refer to initiation, completion, or submission (as appropriate) and are not subject to change without notification to and approval of the Provost/Vice President for Academic Affairs. Deadlines that fall on a Saturday or Sunday will be observed on the following business day unless otherwise noted. Website ©2001 Montclair State University.