Central Receiving

Telephone: (973) 655-4359
http://www.montclair.edu/facilities/fs/mail

Central Receiving is responsible for receiving supplies, property and materials procured by the University. This department performs visual and physical inspections of packages received and prepares verification receipt documents. This service function is responsible for warehouse storage, equipment distribution, and supply deliveries.

Packages or freight should be addressed to:

Montclair State University
Contact Person/Department Name
Purchase Order Number or Order Date
1 Normal Avenue
Montclair, NJ 07043

Central Receiving receives most materials shipped via commercial carriers sucs as UPS and DHL. Packages are checked in on a receiving report and then sorted by their destination points. Every effort is made by Central Receiving to re-deliver packages and freight to the recipient's campus address without delay.

Receiving Dock Hours
Fall, Winter, Spring: 7:30 a.m. - 5:00 p.m.
Summer: 7:30 a.m.- 5:30 p.m. (M-R)
Summer: 8:30 a.m. - 4:30 p.m. (F)

Dock Location
Maintenance Building
1 Normal Avenue
Montclair, NJ 07043
(973) 655-4359

Central Receiving Inspections

Generally, shipping cartons, packages, etc., are checked by Central Receiving. If there is physical evidence of any tampering to the cartons, the extent of damage will be noted on the bill of landing. When the goods are redelivered, the requesting department signs only for the number of packages. The requesting department should check the shipment for specific content as soon as possible, not later than five days after receipt. If damage is discovered, all packing material and the shipping cartons should be retained until an inspection report is received from the shipper and instructions are obtained as to the disposition of the damaged material. The Central Receiving Office will assist the requesting department, handle correspondence with the carrier and/or vendor concerning the damage, an appropriate solution, credit or replacement of the damaged good.

Central Receiving Procedures

Standard Procedures for Receiving Functions

• Central Receiving receives a copy of all purchase orders from Procurement Services. This copy is placed on file and used as a reference document for incoming supplies and equipment.
• Upon receipt of freight packages, the quantity of items received is verified with the freight bill, a visual inspection for damage is performed of each package; a notation is made on the freight bill of damage observed. The delivery bill is then signed indicating acceptance of the packages.
• Items received are verified with the purchase order. Items are inspected for physical damage, proper quantities, and compared to the purchase order to ensure receipt of what was ordered. The purchase order is marked to indicate the date of receipt of what was ordered. The merchandise, along with a copy of Central Receiving's copy of the purchase order is delivered to the ordering department who must verify the items received and sign the P.O. returning it to Central Receiving within 48 hours. If it is not returned within 48 hours the receiving is presumed to be correct and at that time all data is entered into the system for update. A receiving report is generated and sent to Accounts Payable.

Generally, shipping cartons