Side Letter Of Agreement

SIDE LETTER OF AGREEMENT-REVIEW OF SUMMARY DATA

In each year of this agreement, the Vice President for Human Resources will meet with three designees of the Local for the purpose of reviewing aggregate data which describe the applicants for promotion for that year. Such data will include the names of successful applicants, the number of total applicants by department and school/college by rank sought and race and gender. The meeting will be scheduled on or about March 1 of each year.

FACULTY SCHOLARSHIP INCENTIVE PROGRAM CATEGORY CHANGE

A faculty member who has changed FSIP category within the five (5) years preceding the application may choose the category of scholarship used for the evaluation.

1.3.7.1 Joint Interpretation of the LSPA

Requests for exceptions to existing provisions in the LSPA concerning the composition of committees or similar routine provisions of the LSPA shall be directed, in writing, to the designee of the VPAA who shall have the sole authority to decide such exceptions. The VPAA designee shall provide a copy of the request, and the written response, to the VPHR and the Union designee at the same time the response is sent to the requesting party. When issues arise which may require resolving conflicts between provisions of LSPA, such matters shall be forwarded by the VPAA designee to the VPHR and the Union designee for their review and decision. If the VPHR and the Union designee agree on a resolution, it shall be reflected in a written decision which shall be transmitted to the requesting party by the VPAA. If the Union designee and the VPHR cannot agree, then it shall be negotiated between the parties in a timely fashion and communicated back as set forth immediately above.

1.3.7.2 Joint Review of Procedures

Where the LSPA specifically requires that the procedures of a committee and/or department be reviewed, the VPAA designee shall collect such procedures within two months following the effective date of this agreement.

The VPAA designee shall forward the procedures to the VPHR and the Union designee who shall review the procedures to insure that they are not inconsistent with the LSPA, the Statewide Agreement and relevant precedential determinations. The VPHR and Union designee shall have 30 working days from the date of receipt from the VPAA designee in which to conduct this review. If the VPHR and the Union designee determine that the procedures are not inconsistent with the LSPA, the Statewide Agreement and relevant precedential determinations, they shall so indicate in writing for transmittal back to the department/committee through the VPAA designee. If the VPHR and the Union designee determine that there is an inconsistency with the LSPA, Statewide Agreement and relevant precedential determinations, they shall identify the specific inconsistency in writing and communicate it back to the committee/department through the VPAA designee. Any disagreements between parties as to whether or not a procedure is inconsistent with the LSPA shall be resolved by continued dialogue until a mutual determination can be reached. The committee/department will be required to correct the inconsistency and return the revised document to the VPAA designee who shall forward the revised document to the VPHR and Union designee.

Once reviewed, such procedures shall remain in full force and effect. In the event that a department or committee in subsequent years determines that it wants to change its procedures it shall so indicate the changes in writing to the VPAA designee. The changes shall then be reviewed pursuant to the process set forth immediately above.

The following shall submit requests for exceptions to the LSPA to the VPAA designee for decision pursuant to 1.3.7.1:

• University Professional Staff Review Board
• All requests for exceptions to published dates
• Requests for faculty with comparable credentials to provide evaluative input to the home department in instances of joint appointments.

The following shall submit their procedures to the VPAA designee for review pursuant to 1.3.7.2:

• Professional Development Peer Review Committee
• College/School Research Committee
• University Distinguished Scholar Committee
• University Research Committee
• University Distinguished Teacher Committee
• Identifying Departments and Non-Departmental Units for joint appointments
• When differences within the Committee on Student Questionnaires or between the Committee and a department or a college/school cannot be resolved.
• Departmental procedures for personnel actions
• Sabbatical Committee
• Career Development Committee