Planning Your Event

Planning an Event

Contact Residential Education and Services at least 6 months prior to your event. Most arrangements can be made by phone or email, while others may require an appointment with our Conference Coordinator. This is the time for a thorough discussion of all specifics and details. We can help you make all the necessary decisions and to determine which of our facilities and services fit your needs.
Our on-line summer conference housing adds convenience and control. To get started with the on-line registration you may give us a call and we can walk you through the process, or you may go to Book Procedures on the left and follow the simple instructions that are listed.

Event Confirmation and Guarantees

After we have finalized all the details for your special event, you will receive a confirmation housing contract to be signed and mailed back to us. Please ensure we have this signed contract at least one month before your stay with us. This confirmation and guarantee will include the exact check-in dates, time, location, number of guests, and check-out date and time.

Certificate of Insurance

The contracting party shall provide the University with a current Certificates of Insurance for all coverage and renewals thereof which must contain the provision that the insurance provided in the certificate shall not be canceled for any reason except after thirty (30) days written notice to the University. All insurance required herein shall contain a waiver of subrogation in favor of the University. All insurance required herein, except Workers' Compensation, shall name Montclair State University, the State of New Jersey and the New Jersey Educational Facilities Authority, as additional insured.

Coverage for bodily injury and property damage claims arising out of the professional acts of the contractor and subcontractors shall also be included should the events or activities require the attendance of a practitioner of the medical arts.   The minimum limits of liability shall not be less than a combined single limit of one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate, two million dollars ($2,000,000) product/completed operations aggregate.

Payment

All groups must be secured by payment before they occur. Certified check, cash, or departmental account numbers are all valid payment methods. Non-University related groups are required to make a 25% deposit three weeks prior to the event with the balance due on the day of the event.

Changing/Canceling an Event

All cancellations and final changes must take place at least three [3] business days prior to your function. If you do not contact us with a final count within the three [3] business days allowed, we will prepare for the contracted number provided to us and charge accordingly.

Optional Services

Linen Packet                                   $15 per packet
Check-in Service after 10 pm          $15 per hour