1098-T FAQS

1098T’s will be mailed out no later than Tuesday, 1/31/2017

IMPORTANT NOTICE: November 17, 2016

1098-T Box 1 Reporting Will Not be Required Until 2018 Tax Year

The Internal Revenue Service has announced that it is extending for an additional year the implementation of the recently enacted requirement for colleges and universities to report amounts paid for qualified tuition and expenses in     Box 1 of the Form 1098-T.

According to Announcement 2016-42, the IRS will not penalize institutions for reporting the aggregate amounts billed for qualified tuition and related expenses on the 2017 Form 1098-T (Box 2) instead of the aggregate amount of payments received (Box 1) as required by the Protecting Americans from Tax Hikes Act of 2015, enacted late last year. In May, the IRS had announced a one-year delay allowing schools to continue reporting amounts billed for 2016 forms.

This IRS announcement clarifies that through tax year 2017 (forms filed in early 2018), institutions will continue to have the option of reporting either amounts paid (Box 1) or amounts billed (Box 2) for qualified tuition and related expenses.  

The following questions and answers will guide you through the basics of the 1098-T tax form and offer explanations about the boxes on the form.

What is a 1098-T form?

IRS Form 1098-T assists the student/family in determining if they qualify for certain education related tax credits. The IRS requires educational institutions to file Form 1098-T for each enrolled student who has incurred qualified tuition and related expenses during calendar year 2016. A copy is provided to the student.

Who is eligible to receive a Form 1098-T?

Students who are U.S. citizens and permanent residents and have incurred qualified tuition and related expenses during calendar year 2016 will receive a Form 1098-T.

Note: Montclair State University must have a valid U.S. social security number on the Student Records System in order to submit a valid 1098-T to the IRS. The IRS will not be able to validate your eligibility for the tax credit without a valid Social Security number.

What do I have to do if the social security number (SSN) on my tax form is incorrect?

A: There is a two-step process in rectifying your social security number.

Step 1:  Notify the Registrar’s Office at Montclair State University. To  correct  your  SSN on  your  tax  form  with  the  University,  you  must  complete  the Request  for Change  of  Name  and/or  Student  ID  Number and submit to the Registrar’s Office at Montclair State University.

Step 2:  Notify ECSI.  You must inform ECSI as well by completing a Form W-9S.

Click here to download Form W-9S. Please include your School Code (WT) and School name on the top of the form to help expedite your request. Please note that your SSN cannot be corrected without a W-9S form on file. After completing the form, you can submit it to ECSI using the following methods:

Fax the form to:

(866) 291-5384

Mail the form to:

ECSI/Montclair State University

181 Montour

Run Road, Coraopolis, PA 15108

Please be sure to include your email address on the form. By providing your email address, ECSI will be able to notify you via email that your new form is available. You will also receive a new login for your website account.

Who will not receive the Form 1098-T?

The University is not required to file Form 1098-T for non-resident aliens, students who were enrolled only in non-credit courses during calendar year 2016 or students whose qualified tuition and related expenses were fully covered by grant/scholarship.

How and when can I access my 1098-T for calendar year 2016?

Go to https://borrower.ecsi.net/

To view your 1098T form, you will need:

  • Montclair State University School Code (WT)
  • Account Number (SSN)
  • A pin/password to access your account. Initially, ECSI assigns each account a PIN/Password. This PIN/Password will be your password until you log into your account and change it. If you have any trouble logging in, please click "Need Help Logging In?"

Initially, ECSI assigns each account a PIN/Password. This PIN/Password will be your password until you log into your account and change it. If you have any trouble logging in, please click "Need Help Logging In?"  Initially, ECSI assigns each account a PIN/Password. This PIN/Password will be your password until you log into your account and change it.

If you have any trouble logging in, please click "Need Help Logging In?"

How do I retrieve my login credentials?

Login information is printed on the bottom of your 1098-T form. If your information was not printed, Go to https://cgi.ecsi.net/cgi-bin/bcgi.exe?bcgiu4

Enter all the information requested. Your login credentials will appear after you click submit. *Please note that the zip code entered must match the one on file that the school sent ECSI.

Is this the only way to receive my 1098-T Form?

All 1098T’s are printed and disseminated by ECSI Student Tax Information (1098-T)

Montclair State University has partnered with Educational Computer Systems Inc. (ECSI) to provide you with your 1098-T Tax Form. The 1098-T Tax Form will be distributed on or before January 31st. Students who have opted to receive their statements electronically will receive a notification from ECSI with instructions on how to access the statement online. All other students will receive a printed statement delivered via First Class Postal Mail.

Sample 1098-T Form

 

What is the information reported in the boxes?

  • Box 1 is not used for reporting purposes by Montclair State University.
  • Box 2 represents the total amount billed for qualified tuition and related expenses for terms the student is enrolled within calendar year 2016 (Summer 2016, Fall 2016 and Winter 2017). Please note, an amount billed for qualified tuition and related expenses within calendar year 2016 for a future term will not be counted in Box 2. (i.e. amounts billed in 2016 for qualified tuition and related expenses for the Spring semester 2017).

What are some examples of qualified tuition and related expenses?

Qualified Tuition & Related Expenses

  • Tuition
  • Mandatory fee
  • Course fees
  • Lab fees
  • Online Course fees

Unqualified expenses

  • Housing (Dorm)
  • Meal Plan
  • Bookstore purchases
  • Late fees
  • Student Health Insurance
  • Box 4 reflects prior year adjustments to qualified tuition and related expenses.
  • Box 5 includes scholarships, grants, if applicable graduate assistant-ship and payments made by a third party under formal billing arrangements (i.e. outside scholarships, employer provided educational assistance (regardless of taxability, military, etc.) which have been administered by the University.
  • Box 6 reflects adjustments for prior year grant and scholarship.
  • Box 7 is not used for reporting purposes.
  • Box 8 indicates that the student was enrolled at least half time in a degree or certificate program during the 2016 tax year.
  • Box 9 is checked for all graduate level students.
  • Box 10 is not being used for reporting purposes.

For more information please review Education Tax Credits and IRS Publication 970, for tax year 2016, when it becomes available.