Academic Progress Program

Academic Progress Program

Montclair State University considers students with a cumulative GPA of 2.0 or higher as having good academic standing.

Students with a cumulative GPA below 2.0 are designated, at first, as probation. Probation can lead to academic suspension and then dismissal. The information on this page is here to help students avoid academic suspension and/or dismissal.

Five Stages of Academic Action

Academic Warning

To help students avoid the serious consequences of probation students’ records are updated to academic warning status if their cumulative GPA falls between 2.249 and 2.00. Academic warning signifies to students that they are close to falling on academic probation.

Students on academic warning are strongly encouraged to meet with their assigned professional advisor who can assist in devising a strategy for academic success. This strategy will include the recommendation to repeat courses for which a grade of D+ or lower was received. Freshmen and sophomores are assigned an advisor in the Center for Advising and Student Transitions (CAST), while juniors and seniors work with an advisor in Academic Success and Retention Programs (ASRP). Students in the Educational Opportunity Fund Program meet with their EOF counselor.

Probation

In order to be in good academic standing, students must have a cumulative GPA of 2.0 or higher. Students who fall below this GPA are placed on academic probation. Students on academic probation must:

  • raise the cumulative GPA to 2.0 or higher in one term to return to good academic standing.
  • meet with an Academic Advisor (check WESS if you are unsure where to find your advisor, or call CAST)
  • participate in and successfully complete the Academic Progress Program, which will be outlined and discussed in more detail in your initial appointment.
     

Students who earn a term GPA of 2.0 or higher but maintain a cumulative GPA below 2.0 will be continued on probation. Students who are unable to raise their term and cumulative GPA to 2.0 or higher in one term will face academic suspension.

Continued Probation

Students who earn a term GPA of 2.0 or higher but maintain a cumulative GPA below 2.0 will be continued on probation for another semester.  Students who earn at least a 2.25 term GPA but less than a 2.0 cumulative GPA in the subsequent semester will continue on probation for a third consecutive semester.

Students on continued probation will also be required to participate in the Academic Progress Program.


Suspension

Students who do not meet the stated retention standards are placed on academic suspension. Suspended students cannot take classes at Montclair State for a full calendar year (two consecutive semesters, not counting winter and summer sessions); the suspension means that Montclair State will automatically remove students from any fall or spring classes for which they may have registered. Students will be permitted to remain in winter courses and can remain in summer course that begin before August 10, 2015.  Students who raise their cumulative GPA to  2.0 as a result of these winter or summer courses can return to good academic standing. Good grades in winter or summer courses that do not raise the cumulative GPA to 2.0 will not change a student’s standing.

First-year students who have been suspended at the end of the spring semester of their first-year may opt to enroll in ADVS 198 Pathways to Success to return to Montclair State the following fall rather than going through the University’s appeals process. Students choosing to enroll in this course must meet with their advisor by the specified due date and complete a statement of understanding delineating the terms of their re-enrollment.  Those who do not successfully complete ADVS 198 Pathways to Success and do not achieve the necessary retention standards will not be allowed to return to Montclair State University the following spring semester.

Students are eligible to apply for readmission once they have been away for at least one year, (two consecutive semesters, not counting winter and summer sessions) however, readmission is not guaranteed.  After suspension, it is recommended that students earn at least 15 credits with a minimum GPA of 2.5 and no D or F grades at another institution before applying for readmission at Montclair State University.

***Please note that students are only permitted to transfer in a maximum of 60 credits to Montclair State University from any two-year institution. As no more than 60 transfer credits from a community college can be applied to a degree at Montclair State it is not advisable for students who have earned an associate’s degree to take classes at a community college while on suspension. Additionally, students planning to apply for readmission to the University in the future should not be repeat coursework taken at Montclair State at another institution. ***  

Students should refer to their analyses of academic progress and/or their unofficial transcripts on WESS to verify the number of credits that have already been applied to their record (if applicable). The NJ Transfer website provides extensive information about the 15 credit and GPA thresholds. Suspended students who fulfill this requirement may become eligible for a conditional readmit-from-action status which is granted only to students who demonstrate they are prepared to succeed academically.

Students who return to Montclair State with conditional readmit-from-action status must earn a term GPA of 2.0 or higher in the first semester back. Students then move to academic-monitoring status which, in turn, grants one more term to raise the cumulative GPA to 2.0 or higher. Students with academic-monitoring status who do not raise their cumulative GPAs to a 2.0 or higher are dismissed.

There is an appeal process for students who are placed on academic suspension. However, appeals are not approved automatically, and as standard practice, are granted only for extremely mitigating circumstances that can be documented.

Students suspended from the University for academic reasons will have a notation placed on their transcript. Students who reenroll, remain in good academic standing, and complete the requirements for graduation, may request removal of the notation at the time they file for graduation. Requests must be submitted to the Office of the Provost. The Provost, in consultation with other University officials, will make the final decision regarding removal of the notation.

Dismissal

Students on academic monitoring status who do not raise their GPAs to a 2.0 or higher are dismissed from Montclair State University. Dismissed students cannot enroll in Montclair State courses and cannot apply for re-admission.

There is an appeal process for dismissed students. Students dismissed from the University for academic reasons will have a notation placed on their transcript. The notation is permanent.