Potluck meals, which reflect the special talent or culinary needs or interests of particular campus organizations, are an enjoyable amenity of the campus community. However, it is necessary to recognize that such occasions might involve risks for the University. Therefore, it is important to ensure that such organizations take proper responsibility for following procedures which protect University facilities and, most importantly, the health and safety of participants.

Proper planning is essential for the success of this type of programming. Any group applying for permission to have a potluck meal must meet the following conditions:

• 1. The group must be a recognized campus organization (Student or Faculty/Staff). Outside organizations are not permitted to schedule potluck events.

• 2. The menu must consist of special dishes prepared at home. The use of outside caterers is not permitted.

• 3. The group must provide all necessary equipment. Campus food service equipment may not be used.

• 4. The group must avoid the overuse of electrical equipment. The group is responsible for all clean up and proper disposal of garbage. If clean up is inadequate, the group may be billed for maintenance at overtime rates.

• 5. The faculty advisor (for student organizations) or officer (for other campus organizations) must schedule the activity, sign appropriate forms, and assume responsibility for obtaining a temporary food license from the Township of Little Falls Board of Health and adhere to Chapter 12 of the State Sanitary Code.

• 6. The University reserves the right to cancel a function, beforehand or in progress, if violations of policy occur or if safety of persons or facilities are in any way compromised.

PROCEDURES

• 1. Faculty advisors to student groups should contact the Director of Student Activities. Officers of other campus groups and departments should contact the Scheduling Office. Space requests will be evaluated and instructions supplied for obtaining the temporary food license. An approval for Potluck events is required ahead of time from the Scheduling Office  at (973) 655-4411.

• 2. The faculty advisor/officer will be required to provide the Board of Health with a list of names and addresses for all persons preparing food for the event and a list of names and addresses of persons attending the event.

• 3. A copy of the temporary food license and supporting materials must be presented to the Scheduling Office at least five working days before the event.

Bake Sales

• 1. Schedule the sale with the Scheduling Office.

• 2. Select foods that are generally non-perishable.

• 3. Handle foods in a sanitary manner and avoid health hazards.

• 4. The use of electric appliances is restricted to those outlets designated by Physical Plant.