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Faculty/Staff Resources

The DRC provided a variety of accommodations and advocacy for students throughout the pandemic. As we return to in-person instruction and activities, the DRC will continue providing COVID-19 related accommodations for eligible students. The DRC is not involved in notifications or assistance for students who:

  • test positive for COVID-19 or;
  • are placed in isolation/quarantine.

Please contact the Office of the Dean of Students (Cole Hall, Suite 348/973-655-4118) for further information or assistance regarding the above mentioned concerns.

Pandemic Related Accommodations

In collaboration with faculty and department or College administrators, the DRC will assist in coordinating reasonable and appropriate accommodations for students with a medical condition that places the student at increased risk for severe illness from COVID-19 as determined by the Center for Disease Control and Prevention (CDC). Examples of pandemic-related accommodations include but are not limited to:

  • Online course schedule
  • Independent study completed remotely
  • Course substitutions
  • Course deferments

Requests must be submitted no later than 7 days/one week prior to the start of the semester to allow adequate time to determine and implement accommodations.

Face Covering Policy

Montclair State University is committed to the safety of our campus community amidst the current pandemic. In accordance with recommendations and mandates from the World Health Organization, State of New Jersey, and the Center for Disease Control and Prevention, the University’s COVID-19 policies and protocols contain various safeguards to reduce the rate of transmission of COVID-19. One component of these plans is the University’s Policy on Face Masks and Face Coverings, which requires anyone who enters a University facility to wear a multi-layer face covering over the nose and mouth. This face covering must be worn in all interior spaces (unless the wearer is alone in a single/private room), and in crowded outdoor spaces when maintaining 6 feet of distance between other people is not possible.

Students unable to wear a face covering due to a disability must provide documentation to the DRC to discuss possible accommodations. Not wearing the type of face covering required by the University’s Policy on Face Masks and Face Coverings during in-person instruction or University activities would not be permitted as a reasonable accommodation.

Please visit the DRC COVID-19 Student Resources page to access the complete policy.

Accessible Instruction

We understand online instruction may cause concern. The DRC encourages students who receive accommodations in online courses to communicate with their instructors as soon as possible to understand how the change in instructional delivery may impact their accommodations. The DRC provides faculty with tools to assist in the creation of accessible content and instruction.

Research supports the benefits of accessibility for everyone, including fluent English users, people with ADD/HD or learning disabilities, English as a Second Language users, deaf students, and more. Information including links with additional instructions and tips on creating accessible audio and visual content and other accommodations in the online environment are provided. Feel free to contact the Disability Resource Center (DRC) with questions regarding accommodations; questions regarding technical specifications are best handled by the Information Technology Division.

Creating Accessible Content

Content provided as a requirement for the course must be accessible to students with disabilities. Audio or visual content such as documents, articles, movies, or videos must provide accessible formats and features. For documents created using the Microsoft Office Suite, the built-in accessibility checkers will provide feedback on errors and guidance on how to fix them. Scanned PDFs are not accessible. If possible, contact the library to find a digital version of the scan or create an accessible version using document tags or other tools. Auto-generated captions available in YouTube are not accessible and require manual captions or an accurate transcript. Panopto, software can assist faculty create accurately captioned videos. Additional information regarding creating accessible digital content can be found in the Digital Accessibility Initiative.

Zoom: Synchronous, Asynchronous, and Hybrid Courses

A host of factors influence participants’ comfort ability displaying their video/camera during a Zoom lecture or meeting. These reasons can include housing insecurities, medical privacy concerns, visual or auditory difficulties, or participation using a cell phone “hot spot.” As the remote method of instruction is a matter of public health necessity rather than an individual choice, making allowances for the challenges this format creates is reasonable and appropriate. In lieu of a formal accommodation- which can result in discrimination or confidentiality concerns- the DRC recommends leniency with requirements for continuous Zoom camera/video displays as a classroom policy.

The DRC coordinates captioning (CART) and interpreting (ASL) services for synchronous instruction to support hard-of-hearing or deaf students registered with the DRC. Please include a statement on your course syllabus or in advance of a live video meeting referring students to contact the DRC to request captioning or interpreting services. Instructors with students currently receiving CART or ASL services through the DRC will be contacted directly via email with additional information to include service providers in the Canvas online platform.

Video conferencing platforms (e.g., Zoom, WebEx, Adobe Connect, etc.) have varying accessibility features and capability. Zoom provides frequent updates regarding accessibility. Please see the Zoom Help Center for current accessibility updates.

Providing Online Exam/Quiz Accommodations

The DRC will continue to provide test-related accommodations in the DRC Testing Center. Students whose exam occurs online and are NOT required to complete the exam on-campus, must contact the course instructor to extend the online exam timer to reflect the student’s approved additional testing time. Canvas has the capability to adjust the online exam timer for an individual or multiple students per exam. Detailed instructions are located in the Moderate Quiz section in the course page or in the Digital Accessibility Initiative.

Additional Resources

For additional resources regarding creating accessible course content and activity in Canvas, please view this tip sheet or the Faculty Resources section on the Disability Resource Center website.

Faculty Frequently Asked Questions

Information Coming Soon.