Annual Ethics Briefing

This briefing addresses some of the most frequently raised ethics issues. In years that you do not receive ethics training, you must review this briefing. The format of the briefing must be oral delivery by an authorized agency employee (such as the ethics liaison officer, a manger, a supervisor, or staff development professionals) or by video presentation. When reviewing this briefing, please remember that the State has not revised it to include the new rules that govern activity conducted in a scholarly capacity.

You can find more information about any of these subjects by using the hyperlinks to go to the relevant section of the State Ethics Commission’s Plain Language Guide‌.

Gifts and Favors — There is a zero-tolerance policy for gifts. You may not accept any gift, favor, service, or thing of value from someone who conducts business with the University. Gifts of food or flowers must be turned in to the University’s ethics liaison officer for donation to charity. The only exceptions are snacks at meetings or trinkets of nominal value such as pens or calendars.

Attendance at Events — You may not be “wined and dined” by people who conduct business with the University. If you are having a meal with someone who does business with the University, you must pay for it. You must obtain approval from the University ethics liaison officer before attending events that are sponsored by someone outside of government that you are invited to because of your official position. You may not accept honoraria except when acting in a scholarly capacity. Official travel reimbursements require prior approval from the University.

Compensation for Official Duties — Your paycheck is your only permitted compensation. You may not accept any other compensation for performing your job. You may not “moonlight” without the approval of the University.

Outside Employment — You must disclose to the University any outside employment, business interests, and political activities. Prior approval is required for outside employment and business interests. You must not use State time, personnel, or resources for any outside activities, political activities, or second jobs.

Conflicts of Interest — In the course of your job, you may not be involved in any matter in which you, your family, or your close friends have personal or financial interests that conflict with the proper discharge of your official duties. You should remove yourself from the matter and ask someone else to perform the State task.

Exploitation of Your Official Position — You may not use your position to secure a job, contract, governmental approval, or special benefit for yourself, a friend, or family member.

Confidential Information — You may not accept employment or engage in any activity that may require or induce you to disclose confidential information acquired through your position.

Nepotism — You may not hire, promote, or supervise a relative.

Post-Employment Restrictions — After you leave public employment, you may not represent or assist a person concerning a particular matter if you were substantially and directly involved in that particular matter while employed by the State. You may not use or disclose any information gained during the course of your employment that is not generally available to members of the public.

All employees are also responsible for reading and understanding New Jersey's Uniform Code of Ethics and the Plain Language Guide‌. Ethics laws and rules are available on the State Ethics Commission website.

If you have any ethics questions, contact your ethics liaison officer or the State Ethics Commission.

Montclair State University’s ethics liaison officer is Keith Barrack
tel. 973-655-4213

State Ethics Commission
28 West State Street, Rm. 1407
P.O. Box 082
Trenton, NJ 08625
tel. 1-888-223-1355, 609-292-1892
fax 609-633-9252