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Finance News

Communication regarding Invoices

Posted in: Announcements

In light of the circumstances with COVID-19, we wanted to remind you that the University can receive invoices via email. While we always encourage departments to advise suppliers to send invoices to, we believe this is more important in the current environment. To that end, we are asking all vendors that currently mail invoices to consider emailing them to at this time. Invoices submitted to must have the following:

  • Reference a valid Montclair State University purchase order and be billed to Montclair State University.
  • Have a unique invoice number and invoice date. Duplicate invoice numbers will not be accepted.
  • Montclair State University ordering and ship-to contact information.
  • If taxable and non-taxable items are included on the same invoice, separate the total taxable and total non-taxable amounts (preferred).
  • Please send only one invoice per email attachments (preferred).
  • File must be one of the following types: .PDF, .DOC/.DOCX, .TIF/.TIFF or .JPEG/.JPEG.

Please do not send inquiries or duplicate invoices to This is an invoice processing address that does not respond to inquiries.

Departments, be sure to:

  • Complete a purchase order before the supplier delivers the good or service.
  • Receive the good or service before the supplier sends AP an invoice.
  • Remind the supplier to send invoices directly to AP.
  • Respond to our request to review invoices via Comments.

Office of the University Controller