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Finance News

Communication regarding Invoices

Posted in: Announcements

In light of the circumstances with COVID-19, we wanted to remind you that the University can receive invoices via email. While we always encourage departments to advise suppliers to send invoices to invoices@montclair.edu, we believe this is more important in the current environment. To that end, we are asking all vendors that currently mail invoices to consider emailing them to invoices@montclair.edu at this time. Invoices submitted to invoices@montclair.edu must have the following:

  • Reference a valid Montclair State University purchase order and be billed to Montclair State University.
  • Have a unique invoice number and invoice date. Duplicate invoice numbers will not be accepted.
  • Montclair State University ordering and ship-to contact information.
  • If taxable and non-taxable items are included on the same invoice, separate the total taxable and total non-taxable amounts (preferred).
  • Please send only one invoice per email attachments (preferred).
  • File must be one of the following types: .PDF, .DOC/.DOCX, .TIF/.TIFF or .JPEG/.JPEG.

Please do not send inquiries or duplicate invoices to invoices@montclair.edu. This is an invoice processing address that does not respond to inquiries.

Departments, be sure to:

  • Complete a purchase order before the supplier delivers the good or service.
  • Receive the good or service before the supplier sends AP an invoice.
  • Remind the supplier to send invoices directly to AP.
  • Respond to our request to review invoices via Comments.

Regards,
Office of the University Controller