Graduate Students at Montclair State

Student Affairs

Doctoral Student Tracking and Management

Your partner at The Graduate School:

The Doctoral Tracking System (DTS) provides:

  • Details on current and former students pursuing doctoral degrees 
  • Matriculation tracking and enrollment history
  • Progress through the dissertation process
  • Requests for dissertation advisement 

Beginning with the passing of the qualifying assessment and admission to candidacy, there is a series of doctoral-specific forms that will be required to completed and submit to The Graduate School:

Audiology students are required to submit the following forms only:

The Dissertation Procedures and Guidelines Manual will answer the majority of your questions regarding The Graduate School’s role in the dissertation process.

Dissertation Defense Submission Deadlines

    • August 2020
    • January 2021
    • May 2021
Graduate Assistantship System

Your partner at The Graduate School:

The Graduate Assistantship System is used to: 

  • Manage requested and allocated positions for Graduate Assistants

Purpose of the Graduate Assistantships

The goal of the Assistantship Program at Montclair State University is to promote MSU’s academic programs and student development by recruiting academically talented graduate students, supporting faculty research and other initiatives, and enhancing graduate education. For graduate assistants, the opportunity to work closely with faculty members and undergraduate students in teaching, research, or administrative environments is an integral part of their education at MSU. A graduate student’s main objective is to earn a graduate degree; GA responsibilities should not interfere with a student’s reasonable progress toward completion of their programs.

Graduate students who hold assistantships benefit academically and professionally. Depending on the type of assistantship, they will enhance their research skills; develop pedagogical skills; and acquire experience in leadership, interpersonal effectiveness, and other administrative experience; and gain access to opportunities that may result in joint publications and other future professional activities. Skills learned in assistantships prepare students not only for the academic environment but for professional endeavors in a wide range of organizations.

Types of Assistantships for Master’s Students

Type of Allocation Dates of Appointment Total Offer Registration Requirement per Semester
Primary 9/1/20 – 6/30/21 $7000; 24 credits; 20 WSH 9 Credits
Partial Primary 9/1/20 – 6/30/21 $3500; 12 credits; 10 WSH* 6 Credits
Special Allocation 9/1/20 – 6/30/21 $7000; 18 credits; 20 WSH 9 Credits
Partial Special 9/1/20 – 6/30/21 $3500; 9 credits; 10 WSH* 6 Credits
Special TA 9/1/20 – 5/13/21 $6,000; 18 credits; 20 WSH 9 Credits
Partial Special TA 9/1/20 – 5/13/21 $3,000; 9 credits; 10 WSH* 6 Credits

*WSH or Weekly Services Hours of 10 hours per week will allow the student to work an additional 10 hours per week, on campus, in certain types of employment.  The job must be approved by The Graduate School prior to being hired.

Matriculation Tracking and Management (MTS)

Your partner at The Graduate School:

The Matriculation Tracking System (MTS) includes:

  • List(s) of all actively matriculated graduate students in your program(s)
  • Information about the status of their matriculation
  • Ability to enter Program Modifications
    • Substitute or waive courses
    • Award transfer credit
    • Add pre-requisites or designate electives
Enrollment Tracking and Management (ETS)

Your partner at The Graduate School:

The Enrollment Tracking System (ETS) provides:

  • Tools for understanding and managing the enrollment status of your students
    • Enrolled/not enrolled for the current semester and in which courses
    • Registered for Continuous Matriculation placeholder “course”
    • Registered for Comprehensive Exam Courses
    • Leave of Absence for semester
    • Program Withdrawal
  • The “Not Enrolled” Tool in ETS allows you to track outreach to students and is used for reporting to our partners throughout the University