Campus entrance with arches on sunny day

Employee Vaccination Policy

Under the University’s Employee COVID-19 Vax Check and Vaccination policy, published September 7, 2021, all employees are required to notify the University of their vaccination status using the Vax Check portal. 

The policy also establishes a requirement for all employees to be vaccinated against COVID-19 unless they have an approved exemption for medical or religious reasons. The requirement will be phased in for different groups, to allow for consultation and collaboration with the unions regarding the implementation details.

In addition, as a condition of offer of employment, the University is requiring all new and prospective employees to provide proof of full COVID-19 vaccination prior to their start date. Those with valid medical reasons precluding vaccination, as well as those with established and sincerely held religious beliefs that preclude receipt of a vaccination, may request a waiver.

Who Is Impacted?

  • New Hires: All new hires that have never worked for the University — faculty, staff, managers and temps — will be required to provide proof of full vaccination before starting. Student employees are subject to the student COVID-19 vaccination policy.
  • Current Employees:  AFT Local 1904 has entered into an agreement with the University regarding implementation of the vaccination policy. Therefore, effective September 7, 2021, this mandate has been extended to all managers, temporary employees, and the faculty and staff members who are represented by AFT Local 1904. The procedural details and timelines are spelled out in the policy document. Discussions are underway at state level with CWA, IFPTE and PBA-SLEU about the implementation of the vaccine requirement for their members, and when those talks conclude, the University will move to implement the agreed-upon procedures for these employees.
  • Current Employees Accepting a New Position: Employees taking on a new position within the University will not be required to provide proof of vaccination.
  • Adjuncts: All adjunct instructors receiving a contract in July and thereafter, both those that have taught at the University and new adjuncts, are required to provide proof of vaccination.

How to Submit Proof of Vaccination

  1. Log into Vax Check portal and complete the required fields
  2. Upload a photo of your vaccination card to Vax Check.
  3. HR/ Benefits will send you an email confirmation once your submission has been reviewed or if further information is required.

Note: Existing adjuncts accepting a new contract must log into the active employee Vax Check to submit a copy vaccination card.

How to Request a Waiver

  1. Download the COVID-19 VACCINE WAIVER FORM
  2. Log into Vax Check portal and complete the required fields
  3. Upload a photo of your waiver to Vax Check.
  4. HR/ Benefits will send you an email confirmation once your submission has been reviewed or if further information is required.

Note: Existing adjuncts accepting a new contract, may download the COVID-19 VACCINE WAIVER FORM and submit via email to hr-benefits@montclair.edu.

If an employee is granted a waiver, they will be required to submit a COVID-19 test to HR/Benefits at hr-benefits@montclair.edu on a biweekly basis. If the employee fails to submit biweekly results, they will not be permitted to work and will need to utilize their own paid time off in order to receive pay.
If an employee tests positive for the COVID-19 virus, they will be required to complete the Hawk Check and follow up with Occupational Health immediately at 973-655-5014.

Please contact the benefits office at hr-benefits@montclair.edu for guidance or assistance with the process.