Frequently Used HR Forms

Listed below are many of the forms frequently used by the Division of Human Resources. If you have any problems using this page or downloading forms, please email

* Please note that any changes made to these Word templates without the consent of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission on the HR version.(Last updated 6/15)

Guidelines, Procedures and Policies

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Guide to Hiring Internationals at Montclair State University (Click on hiring guidelines)

IMPORTANT: Prior to hiring an international employee at Montclair State University, it is critical that all Hiring Officials review the Guide to Hiring Internationals at Montclair State University. All departments must consult with International Services before making any offer of employment/invitation to foreign nationals.

Form Name Purpose of Form
Approval / Payment Form for Teaching Assignments for Managerial / Professional / Administrative Staff To initiate payment for teaching
Ad Placement Reference Form ms word To designate in which publications employment ads should be placed
Budget Information For Position Reclassification Request To provide fiscal review by Budget Office
Change of Personal Information To change personal information in the HRS system
New Employee Information Sheet To complete New Employee information for the HRS system
Employee ID Card To apply for a MSU ID Card for new employees
Employment Application To apply for employment vacancies
Exit Interview Form To obtain information from employees leaving the University 
Family I.D. Card

To enroll in "All in the MSU Family"

Job Description Template To document job duties, responsibilities, qualifications and educational requirements.
Name Change Affidavit To document a legal change in an employee's name
Position Action Approval Form (PAAF)  To initiate employment actions
Reference Check To document references contacted for final candidates
Employee Separation Form To verify that employees leaving University employment have satisfied all responsibilities
Temporary Employee Request To request that a temporary employee be hired from a Staffing Agency