Listed below are many of the forms frequently used for Managerial Staff in the Division of Human Resources.  If you have any problems using this page or downloading forms, please email

* Please note that any changes made to these Word templates without the consent of the Division of Human Resources will result in the form being returned to the appropriate Division or Department for resubmission on the HR version.

Guidelines, Policies and Procedures


Guide to Hiring Internationals at Montclair State University (Click on hiring guidelines)

Form Name Purpose
Position Action Approval Form (PAAF) To initiate employment actions 

Ad Placement Preference Form

To designate in which publications employment ads should be placed
Job Description Form To document job duties, responsibilities, qualifications and educational requirements 
I-9 Handbook for Employees To provide instructions for completing I-9

Position Announcement (Academic Affairs)

To advertise faculty, managerial and professional staff vacancies 

Reference Checking

To document references contacted for final candidates


To recommend appointment of a new manager, professional staff or specialists 

Recruitment Plan

To provide a list of names of all individuals serving on the Search Committee and identify prospective times and dates for the initial search committee meeting 


Form Name Purpose

Budget Information for Position Reclassification Request

To provide fiscal review by Budget Office 

Managerial Reclassification Request Procedures

To provide information regarding the managerial reclass process 

Reclassification Form (Managers)

To request an upgrade of a current managerial staff position 


Form Name Purpose
Managerial Evalations and Reappointments

 Managerial evaluations and reappointments  


Form Name Purpose

Employee Separation Form

To verify that employees leaving University employment have satisfied all responsibilities 
Exit Interview Questionnaire  To obtain information from employees leaving the University 


Form Name Purpose
Hiring Manager Checklist To initiate the onboarding of a new hire

Tuition Waiver/Reimbursement for Managers

To apply for a waiver or reimbursement of tuition cost 
Managerial Dependent Waiver To apply for a waiver or reimbursement of tuition cost for dependents of managerial staff 
Approval / Payment Form for Teaching Assignments for Managerial / Professional / Administrative Staff To initiate payment for teaching 
Activity Checklist To provide information on the recruiting and hiring of unclassified employees including managers