Graphic of desctop accessibility


As an institution that receives federal funding under the Assistive Technology Act, we are committed to making our electronic and information technology accessible to people with disabilities. To that end, ITDS has created a Self-paced Accessibility Online Training Course in Canvas for faculty and staff. You can enroll by selecting the “Join this Course” option in the lower right corner of the course home page.

What follows are resources for making your course materials accessible to all users:

Accessible Documents and Instructional Materials

All course materials should be posted in an accessible format. We’ve outlined some actions you can take to ensure your courses are accessible to all students. In addition, Montclair State has an accessible course syllabus available for download in the Microsoft Word format. This follows best practices, as explained below, to ensure this critical document is accessible to all students.

Review Montclair State’s Tutorials for Microsoft Office and PDF tools.

MS Office

Run the Microsoft Word Accessibility Checker after taking the steps below.

  • Word: Use heading styles and ALT text for images.See additional tips for creating accessible word documents.
  • PowerPoint: Use built-in slide layout templates and add ALT text for images.
  • Excel: Specify column headers. Run the Microsoft Excel Accessibility Checker. It will guide you through making it accessible.
Portable Document Format

If you are converting your documents from MS Word to PDF.

Google Docs

Review Accessibility for Docs editors

Register for training to learn how to make your course documents accessible.

Canvas Accessibility Tips
Layout, Design, Color
  • Use headings to make pages easy to navigate.
  • Font size should be larger than 10pt, to ensure legibility.
  • Links should be labeled in a descriptive way. Avoid “click here” or URLs to web addresses.
  • Tables should be formatted to include row and column headers.
  • Color alone should not be used to convey important information. If you use color to convey important information, also use pattern, shape, or labels to provide that information to the color blind.
  • Ensure color contrast is strong.
Images and Graphics
  • All images and graphics need alternative text or descriptions (e.g. “ALT”) which allow visually impaired students to understand what they represent.
  • Accessible Charts (use visuals to convey complex ideas to users – from Penn State).
  • Equations (how to make math equations accessible – from Penn State)
Video and Audio
  • Audio files should include transcripts.
  • All videos should have captions.
  • Panopto is now available – Panopto is an all-in-one video platform. It not only provides desktop lecture recording and automatic captioning services, but also offers pedagogical features to add learning interactions within a video. It is seamlessly integrated with Canvas. You can review our Panopto Documentation for both the PC (Windows) and Mac (Apple) or attend a training workshop.
  • NJVid, known as the New Jersey Digital Video Repository, is a service for video streaming and publishing of videos for higher education institutions. NJVID provides a common online platform for presenting, accessing, and hosting Montclair State University’s licensed and locally produced videos that educate and enlighten viewers in support of hybrid and online teaching and learning.
  • MSU’s NJVID accommodates two types of video collections: Academic/Administrative Collections and Commercial Video Collections (the Sprague Library Collection). NJVID Digital Media Repository
  • Formatting – Use a sans serif font such as Arial, Helvetica or Verdana, 12 point or larger and left aligned.
  • Hyperlinks – Use the link tool instead of copying and pasting the URL. First, click on the Insert Link icon; next, type a meaningful descriptive title for the link under Text to display, then paste the URL under Web Address.
  • Images – Pictures and graphs within an email must include alternative text or descriptions.

For additional guidance please consult with the Montclair State Disability Resource Center.


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