Graphic of desctop accessibility


As an institution that receives federal funding under the Assistive Technology Act, we are committed to making our electronic and information technology accessible to people with disabilities. To that end, ITDS has created a Self-paced Accessibility Online Training Course in Canvas for faculty and staff. You can enroll by selecting the “Join this Course” option in the lower right corner of the course home page.

Reasonable accommodations are available for students with a documented disability.
Our Disability Resource Center website has more information.

What follows are resources for making your course materials accessible to all users:

Accessible Documents and Instructional Materials

All course materials should be posted in an accessible format. We’ve outlined some actions you can take to ensure your courses are accessible to all students. In addition, Montclair State has an accessible course syllabus available for download in the Microsoft Word format. This follows best practices, as explained below, to ensure this critical document is accessible to all students.

Review Montclair State’s Tutorials for Microsoft Office and PDF tools.

MS Office

Run the Microsoft Word Accessibility Checker after taking the steps below.

  • Word: Use heading styles and ALT text for images.See additional tips for creating accessible word documents.
  • PowerPoint: Use built-in slide layout templates and add ALT text for images.
  • Excel: Specify column headers. Run the Microsoft Excel Accessibility Checker. It will guide you through making it accessible.
Portable Document Format

If you are converting your documents from MS Word to PDF.

Google Docs

Review Accessibility for Docs editors

Register for training to learn how to make your course documents accessible.

Canvas Accessibility Tips
Layout, Design, Color
  • Use headings to make pages easy to navigate.
  • Font size should be larger than 10pt, to ensure legibility.
  • Links should be labeled in a descriptive way. Avoid “click here” or URLs to web addresses.
  • Tables should be formatted to include row and column headers.
  • Color alone should not be used to convey important information. If you use color to convey important information, also use pattern, shape, or labels to provide that information to the color blind.
  • Ensure color contrast is strong.
Images and Graphics
  • All images and graphics need alternative text or descriptions (e.g. “ALT”) which allow visually impaired students to understand what they represent.
  • Accessible Charts (use visuals to convey complex ideas to users – from Penn State).
  • Equations (how to make math equations accessible – from Penn State)
Video and Audio
  • Audio files should include transcripts.
  • All videos should have captions.
  • Panopto is an all-in-one video platform. It not only provides desktop lecture recording and automatic captioning services, but also offers pedagogical features to add learning interactions within a video. It is also seamlessly integrated with Canvas. You can review our documentation for both the PC (Windows) and Mac (Apple) or attend a training workshop. Students can also create Panopto recordings in your Canvas course. For more details, please review our documentation for student use of Panopto: Panopto Recordings for Students and Panopto Assignments for Students.
  • NJVid, known as the New Jersey Digital Video Repository, is a service for video streaming and publishing of videos for higher education institutions. NJVID provides a common online platform for presenting, accessing, and hosting Montclair State University’s licensed and locally produced videos that educate and enlighten viewers in support of hybrid and online teaching and learning.
  • Montclair State’s NJVID accommodates two types of video collections: Academic/Administrative Collections and Commercial Video Collections (the Sprague Library Collection). NJVID Digital Media Repository
  • Formatting – Use a sans serif font such as Arial, Helvetica or Verdana, 12 point or larger and left aligned.
  • Hyperlinks – Use the link tool instead of copying and pasting the URL. First, click on the Insert Link icon; next, type a meaningful descriptive title for the link under Text to display, then paste the URL under Web Address.
  • Images – Pictures and graphs within an email must include alternative text or descriptions.

For additional guidance please consult with the Montclair State Disability Resource Center.

External Assistive Technology Resources

Screen Readers and Text to Speech:
NVDA (NonVisual Desktop Access), is a free “screen reader” which enables blind and vision impaired people to use computers.
JAWS (Job Access With Speech), is the world’s most popular screen reader, developed for computer users whose vision loss prevents them from seeing screen content.
Window-Eyes: Students utilizing a licensed version of MS Office 2010 or later on a Windows computer, can utilize the Window-Eyes screen reader for free.
Zoomtext is a magnification and screen reading software for the visually impaired.

Speech to Text:
Voice Notebook is Google Chrome extension that works with Canvas. It allows you to right click on any text box in Canvas so that you can speak and it will translate it to text.

Mobile Devices:
Apple Accessibility
Google on the Go

The following resources can help you check course webpages and materials to see how accessible they may be to students with disabilities:

Canvas: Accessibility in your Course
WebAIM provides a detailed checklist to ensure Section 508 compliance in online materials.
Interactive Accessibility Checklist
Cynthia Says Accessibility Checker
Vischeck (color blindness simulator)
W3C Accessibility Resources
WAVE Accessibility Checker
Accessibility checker at Sacramento State

References Consulted