Information Technology Division

In-person Scheduling

For classes in the HawkLIVE or HawkMIX modality, there are a certain number of seats available for students to attend in-person. ITDS has identified a few different options faculty can use in order to allow students to sign up for in-person sessions.

Canvas Calendar/Appointment Groups

Workflow:

Faculty, setting up:

  1. Go to Calendar on global navigation menu
  2. In month view, click any date to add a new event, then choose the “Appointment Groups” tab
  3. Give the appointment group a name and location
  4. Click the “Select Calendars” button to choose the class the appointment group should be scheduled for
  5. Enter a time range for the appointment group. Only add ONE DATE AND TIME.
    1. Ignore the “Divide into equal slots of x minutes” section
  6. Select the check box for “limit each time slot” and set the max number of occupants
  7. Click publish
Canvas appointment group

Faculty, editing an existing appointment group:

  1. Go to Calendar on global nav menu
  2. Click on the appointment group, then choose “Group Details”
Canvas appointment sign up

Students, reserving a spot:

  1. Go to Calendar on global nav menu
  2. Underneath the mini-calendar on the right, click “Find Appointment”
  3. Choose the class in the dropdown menu that appears (will only show classes that have appointment slots created)
    Select course pop-up
  4. Click on the appointment slot to see available slots left and reserve a slot (if available)
  5. Reservation will also show up on Dashboard Card View under “To-Do”
  6. (If you need to cancel): Visit calendar, click on event, choose “Un-reserve”
Canvas appointment sign ups
Google Sheets

You can make a copy (File > Make a Copy) of our Google Sheet Sign-up Template, then share it via your Canvas course. Instructions are included in the template.

Doodle Poll
  1. Log into Doodle.com with your MSU Google Account
  2. Click Create > Group Meeting
  3. Title your Google Poll (optionally, add a location and description)
  4. Use the Month option to pick specific dates and times, or use the Text option to label items yourself (i.e., you can create in-person or online options)
  5. Select the Limit the number of votes per option, then set a number to enforce any class limits
  6. Click Finish
  7. Choose the “invite by sharing this link” option to copy and share the Doodle link with your class
Calendly