{"id":24612,"date":"2024-04-18T11:05:42","date_gmt":"2024-04-18T15:05:42","guid":{"rendered":"https:\/\/www.montclair.edu\/information-technology\/?page_id=24612"},"modified":"2024-04-18T11:05:42","modified_gmt":"2024-04-18T15:05:42","slug":"zoom-workplace-zooms-latest-client-for-collaboration","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/information-technology\/zoom-workplace-zooms-latest-client-for-collaboration\/","title":{"rendered":"Zoom Workplace: Zoom’s Latest Client for Collaboration"},"content":{"rendered":"

Zoom<\/a> recently released Zoom Workplace<\/strong>, the latest version of its desktop application. Zoom Workplace delivers a refreshed interface and new and improved collaboration solutions. You can choose from four color themes within the Zoom app, hosts can customize virtual meeting backgrounds to tailor the feel or focus of the meeting, and you can take advantage of AI features in Zoom to enhance your meeting experience.<\/p>\n

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  1. Simplified Navigation<\/strong>: The top navigation bar has been revamped for ease of use. Organize and find your most frequently used tabs effortlessly.\u00a0 Users can now reorganize the toolbar to fit their daily needs.<\/li>\n
  2. Meetings and Calendar Integration<\/strong>: Want a seamless connection between your calendar and meetings? Zoom Workplace lets you combine them into one tab. You\u2019ll have both a traditional calendar view and a new agenda view at your fingertips.<\/li>\n
  3. Color Themes<\/strong>: Customize your Zoom experience with new color themes. Whether you\u2019re in the mood for something vibrant or prefer the classic dark or light themes, Zoom Workplace lets you choose.<\/li>\n
  4. Customizable Meeting Toolbar<\/strong>: During meetings, a simplified toolbar awaits. Share your screen, collaborate on documents, and access host tools\u2014all while enjoying a clutter-free interface. Drag and drop items to personalize your toolbar.<\/li>\n
  5. Multi-Speaker View<\/strong>: In larger meetings, the multi-speaker view shines. It highlights active speakers, making discussions more engaging. To activate it, go to the \u201cViews\u201d option at the top right corner of the meeting window.<\/li>\n
  6. Improved collaboration: <\/strong>Zoom has also added new collaboration features, such as a new Meetings tab, where users can find all the information needed for meetings, including documents, notes, and videos, as seen below.<\/li>\n<\/ol>\n

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    After the meeting, the Meeting Event hub pulls together everything that was shared in the meeting, including meeting assets, AI companion summaries, recordings, and continuous meeting chats. Continuous meeting chat automatically shares a meeting recap in Team Chat after the meeting, including assets, summaries, and more. The Team Chat tab, found next to the Meetings tab, helps users access all chat-related resources, such as assets, live links, whiteboards, and more, according to the press release. Team Chat will also include new generative AI capabilities within Zoom AI Companion, such as a thread summary to quickly catch up on messages, sentence completion to write new messages, and a quick schedule to prompt a user to schedule a meeting when it’s brought up in the chat.<\/p>\n

    Zoom AI Companion<\/h2>\n

    Zoom AI Companion is a free add-on to our Montclair Zoom subscription that gives you access to the generative Zoom AI engine.\u00a0 Some of the benefits of AI\u00a0 Companion are the ability to catch up on a meeting if you are late, ask specific meeting-related questions, auto-generate smart recordings based on your meeting with chapters subdivided by AI Companion, automatic creation of next steps based on meeting information, and the ability to to read a meeting summary if you missed an important meeting.<\/p>\n

    Privacy, Security, HIPAA and FERPA Question and Guidance<\/h2>\n

    Zoom will not use our audio, video, chat, or any other communication to train Zoom AI or any other LLM models used by Zoom to train their AI.\u00a0 Please click on the following link to receive more in-depth information regarding the usage of data by Zoom for AI.\u00a0 Zoom’s Statement On Data Usage<\/a><\/p>\n

    Guidelines<\/h3>\n
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    1. Be aware of your audience and the context of your meeting when choosing to use AI Companion.<\/li>\n
    2. Do not use, include, or record any Social Security Numbers, Personal Contact Information, Student Records, Personal Identifiable Information, or Health Information in your interactions or meetings.<\/li>\n
    3. Do not use AI Companion If you will hold any clinical sessions while using Zoom.<\/li>\n
    4. If you have questions or concerns about privacy or data gathering, please review Zoom\u2019s Statement On Data Usage prior to your meetings.<\/li>\n
    5. Please refer to Montclair\u2019s Data Classification and Handling Policy<\/a>.<\/li>\n
    6. Please review all meeting summaries for accuracy.\u00a0 While AI Companion summarizes your meeting, accuracy must be checked and corrected if any errors are found.<\/li>\n<\/ol>\n
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      Here are some of the features that Zoom AI Companion you may find useful:<\/p>\n