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International Undergraduate Transfer Student Checklist

Congratulations on your acceptance to Montclair State University! We want you to have an easy transition to University life and we hope this checklist will help as you prepare to arrive on campus.

Please read the checklist carefully and follow all the necessary steps.

The Office of International Engagement at Montclair State University is available to assist international students through every stage of the journey from new applicant through to graduation.

Step 1
Apply for I-20

The I-20, A Certificate of Eligibility, is a document issued by International Services at Montclair State University for an admitted student that is evidence of eligibility for a non-immigrant student status in the US.

I-20 Application

Step 2
Pay the SEVIS Fee

The SEVIS fee, also known as the Federal SEVIS I-901 fee, is a mandatory fee that must be paid by student and exchange visitors before applying for an F-1 or J-1 visa. The fee is $200 for the F-1 visa and $180 for the J-1 visa. The fee can be paid by credit card, Western Union Quick Pay, or by mail.  We do not recommend paying the fee by mail for it might take as long as four weeks to be processed. To pay the fee online, follow these instructions:

  • Visit http://www.fmjfee.com
  • Complete the form I-901. Be sure that you enter your personal information exactly as it appears on your I-20 or DS-2019
  • For I-20 holders, the Montclair State University school code is: NEW214F01039000
  • For DS-2019 holders, the Montclair State University program number: P105419
  • The SEVIS ID number is printed on the top left of your I-20 or above your surname/primary name on your DS-2019. The SEVIS number starts with the letter N.
  • Once you have paid using a credit card, print the receipt. Do not exit the receipt page until you print the receipt. You will not be able to return to the receipt page once closed.

A prospective F or M student with a country of citizenship or who was born in Cameroon, Ghana, Kenya, Nigeria, or Gambia must pay by money order, Western Union Quick Pack, or certified check drawn from a U.S. bank. SEVP will accept third party payments, meaning someone else can pay your I-901 SEVIS fee for you. For students who cannot pay the fee by credit card, third party payers are also restricted from paying the fee by credit card. For instructions on how to complete the Western Union Quick pay/Quick Collect form, please visit: http://www.ice.gov/sevis/i901/wu_instr.htm

Step 3
Apply for Student Visa

Visit http://www.usembassy.gov to locate the embassy or consulate near you to schedule your required visa appointment.  Wait times for an appointment can be lengthy so apply as soon as possible upon receiving your I-20 or DS-2019.

As you prepare for your visa appointment, you may wish to contact a U.S. Education Advising Center in your home country. See http://www.educationusa.info for more information. The U.S. educational Advising Center can give you helpful information about application procedures specific to your home country. If possible, you may want to attend a pre-departure orientation program organized by the center. This orientation will likely include information not only about applying for the visa, but also about American culture.

  • Prepare your Documents for Your Interview

Provide the following documents to the U.S. embassy or consulate at the interview:

  • Online application form DS-160 (some applicants will also be required to submit a form DS-157). All forms must be completed and signed, and can be found at http://evisaforms.state.gov/default.asp. A separate form is needed for children, even if they are included in their parent’s passport.
  • Passport valid for up to 6 months past the intended end date on your DS-2019 or I-20.
  • I-20 or DS-2019.
  • Original admission letter from Montclair State University.
  • Receipt of SEVIS fee payment.
  • Documented proof of financial support.
  • Test scores and academic records.
  • 2×2 visa photo (for specific requirements visit: https://travel.state.gov/content/visas/en/general/photos.html)
  • Additional documents as required by the embassy or consulate (check your home country’s embassy or consulate for more information)
  • Canadian Students

Canadian citizens are not required to obtain a visa to enter the United States; however, they must obtain an I-20 or DS-2019 and pay the SEVIS fee before entering the U.S.

The following documents must be presented to the customs officer either at the border or airport:

  • Valid passport.
  • Admission letter from Montclair State University.
  • Receipt of SEVIS fee payment.
  • Documented proof of financial support.
  • I-20 or DS-2019.

*Permanent residents of Canada are required to obtain a visa before entering the United States. Follow the instructions in the section “Apply for Visa.”

Step 4
Know Your Campus Wide ID (CWID) and NetID

Your Campus-Wide ID (CWID) and NetID are your keys to becoming a Montclair State student.

They were assigned to you when you were accepted to the University. You will find your CWID and NetID in your acceptance letter.

Questions about this step? Misplaced your CWID or NetID? Contact the Office of Undergraduate Admissions at 973-655-4444 or email msuadm@montclair.edu for assistance.

Step 5
Obtain Your NetID

Your NetID is your Montclair State email account login ID and your ID for other web-based University systems (NEST). You can establish (claim) your NetID on the NetID Website.

Questions about this step? Contact the Office of Undergraduate Admissions at 973-655-4444 or email msuadm@montclair.edu for assistance.

Step 6
Complete Mandatory Health Requirements

The University Health Center oversees all mandatory health requirements for student enrollment. After you commit to Montclair State University, submit your new student deposit and before you join us on campus for the start of your term you will need to:

  • Download and print the immunization forms from the University Health Center
  • Have your health care provider complete and sign the forms. Records from your high school or another university may be submitted in place of these forms.
  • Enter your immunization record information from the forms into the online My Health application. Scan and upload your paperwork to the My Health portal. Please note that the University Health Center is no longer accepting documentation in paper form. Therefore, please do not mail completed forms to the University. Instead, scan and upload all documents online in the portal.
  • Assure adequate health insurance coverage. All full-time Montclair State students are required to have health insurance coverage. Montclair State will automatically enroll you in the Student Health Insurance Plan provided through the University. If you have private health insurance coverage, you must waive this enrollment by showing proof of other insurance. You can waive the enrollment and health insurance premium fee by going to FirstStudent and completing the waiver process.

Questions about this step? Contact the University Health Center at 973-655-4361 or email immunization@montclair.edu for assistance.

Step 7
Review Your Degree Audit

To learn how courses are transferred to Montclair State and to understand their course equivalencies, log into the NEST student services website. Enter your CWID and your PIN and click on “register for classes” at the top of the page. Go to the “Degree Audit” look and click on “DegreeWorks.”

This is also where you can view your Academic Advisor.  If you are in the United States this summer, you can contact your Advisor to set up an appointment and register for classes.  If you are unable to do so or you are not yet in the United States, you will have the opportunity to meet with your Advisor and register for classes during International Student Orientation.

Please note that your audit will not be immediately available upon acceptance.

Questions about this step? Contact the Office of Undergraduate Admissions at 973-655-4444 or email transfermsu@montclair.edu for assistance.

Step 8
Plan Your Arrival in the U.S.

Choose Your Arrival Date

When purchasing your plane ticket, international students should note the start date on your I-20. You are allowed to enter the United States up to 30 days prior to the start date listed on the I-20.

For more information see Pre-Arrival Information.

Step 9
After Your Arrival in the U.S.

Attend International Student Orientation activities for international students.