Students on campus.

How to Invite a Visiting Scholar

A Montclair State faculty member may initiate an application for a visiting scholar at Montclair State through the following steps:

  1. Complete the Visiting International Scholar Request Form and submit to your Chair of Department and your Dean for approval.

Visiting Scholar applicants must meet all eligibility requirements

  1. Email the signed Visiting International Scholar Request form and the following supporting documents to Domenica Dominguez at dominguezd@montclair.edu or by mail to Student Center Annex Room 207.
  • CV (Curriculum Vitae) and copy of highest Academic Qualification
  • Research proposal/Statement of Purpose/Job Description
  • Evidence of English Language Proficiency

English Language Proficiency

Montclair State and the U.S. State Department requires all Visiting Scholars to demonstrate English language proficiency.

Applicants will automatically be considered proficient in English if either of the following applies:

  • Native language is English
  • Completed a degree at an English speaking university (copy of degree required)
  • Teacher of English with earned BA or MA in English

All other applicants must provide one of the following documentations to qualify for the J-1 visa:

  • TOEFL score 95iBT to TEACH, 35 to conduct RESEARCH, OR
  • IELTS score 7.0 to TEACH, 5.0 to conduct RESEARCH, OR
  • English3 J1English Interview, not applicable for TEACHING, 2.5 to conduct RESEARCH
  • Official results of a Nationally recognized English proficiency examination
  • Language Certificate demonstrating B2 Level or higher based on the European Framework

Departments must also conduct a phone or online interview with the scholar to determine suitability to research or teach at Montclair State University.

The above scores represent the minimum to allow consideration of the scholar application.

English3 J1 Interview

Montclair State has partnered with English3 to evaluate the English proficiency of visiting scholar applicants. Visiting scholars who do not have TOEFL/IELTS scores may instead take the E3J1 Interview.

The E3J1 interview is conducted online and recorded. The interview takes about 25 minutes and requires an on-line payment of $99. A minimum score of 2.5 is required for consideration as a visiting researcher. Take English3 Interview HERE

  • Click “Take Interview”
  • Select “Montclair State University” and click “Continue”
  • Fill out form and payment

The Office of International Engagement at Montclair State will automatically receive your English3 results.

Approving a Request

A formal review of a request to host a scholar must be conducted by the Chair of the department and the Dean and approved by International Engagement.

Once approved, IE will prepare a Letter of Invitation to the Scholar that he/she may use for the visa appointment and for scholarship/fellowship applications, as appropriate.

Consideration must be given to the university’s Global Compliance and Institutional Review Board requirements as appropriate.

A host faculty member must be assigned to a visiting scholar.  The person will be the main point of contact and is responsible for supervising the scholar’s research and supporting the scholar during their stay at Montclair State University. The scholar must be provided with a suitable space to work on campus.

Scholar applicants must participate in an in-person or video conference interview with their proposed Montclair State faculty host prior to receiving an invitation.

View Host and Scholar Expectations HERE

Invitation Letter

An invitation letter will be issued by IE and will contain; the name of the visiting scholar, purpose (teaching or research), the topic and the area of their research interest, host department and host faculty members names, dates of their stay, funding source for the visiting scholar and any fees that may be payable to Montclair State University.

International Visiting Scholar Fees

Montclair State University charges a $750 visiting scholar service fee, per semester. The following exceptions to the service fee apply:

  • No fee will be charged to visiting scholars whose stay at Montclair State is limited to two months or less.
  • No service fee will be charged to visiting scholars supported by the U.S. government’s Fulbright scholarships or other U.S. government scholarship program.
  • No service fee will be charged to scholars who are employed by institutions that are partner institutions.
  • A reduced service fee will be charged to scholars enrolled in a master’s degree program (reduced service fee, $100 per semester).
  • No service fee will be charged to scholars employed by Montclair State University as an adjunct instructor or a post doctoral fellow.

The fee is due when the scholar conducts their immigration check in with the Office of International Engagement upon arrival. The fee may be paid by wire transfer, credit card, cash, or check made out to Montclair State University.

Deadlines

Requests should be submitted no later than June 1st for the fall semester or October 1st for the spring semester. These dates are important to allow time for the visa process which can take at least three months.

Support for Faculty Hosts

Faculty mentors who are hosting scholars may submit reimbursement requests (with receipts) for up to $100 per scholar to IE for expenditures directly related to hosting your scholar.

Some examples include:

  • mileage/tolls for airport pick-up
  • refreshments for a departmental meet and greet
  • materials or refreshments for a scholar presentation to the campus community
  • entrance fees to academic conference or cultural event related to scholar’s research

All reimbursements are subject to University Expense reimbursement policies.

Housing

Montclair State offers no long-term housing for Visiting Scholars.  The host department may request a short-term stay for the scholar in the Guest House, but accommodation is subject to availability, and in no case will it extend beyond two weeks.  Children are not permitted in the Guest House. It is the visiting scholar’s responsibility to find off campus accommodation with the assistance of the faculty host.