{"id":214179,"date":"2023-07-31T13:04:29","date_gmt":"2023-07-31T17:04:29","guid":{"rendered":"https:\/\/www.montclair.edu\/john-j-cali-school-of-music\/?page_id=214179"},"modified":"2025-08-25T15:25:26","modified_gmt":"2025-08-25T19:25:26","slug":"area-coordinators","status":"publish","type":"page","link":"https:\/\/www.montclair.edu\/john-j-cali-school-of-music\/area-coordinators\/","title":{"rendered":"Area Coordinator Information"},"content":{"rendered":"

Area Coordinator General Information<\/span>
<\/h2>\n

Welcome to the Cali School of Music’s Area Coordinators Page<\/strong>, where you will find an extensive and comprehensive repository of essential information about the schedule and procedural guidelines for the upcoming academic year.<\/p>\n

Administrative Calendar for 25-26<\/div>
\n

Teaching Assignments<\/strong><\/h3>\n

July 28, 2025<\/strong> \u2013 First day for Fall 2025 Adjunct assignments can be entered in Workday<\/span>
\n<\/span>August 13, 2025<\/strong> \u2013 New adjunct documents received and I-9 completed (Paula)<\/span>
\n<\/span>August 20, 2025<\/strong> \u2013 Fall 2025 Adjunct assignments due for first Pay Period (Paula, Letitia and Michelle)<\/span>
\n<\/span>December 16, 2025<\/strong> \u2013 First day for Spring 2026 Adjunct assignments in Workday<\/span>
\n<\/span>January 3, 2026<\/strong> \u2013 New Adjunct documents received and I-9 completed (Paula)<\/span>
\n<\/span>January 2, 2026<\/strong> \u2013 Spring 2026 Adjunct assignments due for first Pay Period (Paula, Letitia and Michelle)<\/span><\/p>\n

 <\/p>\n

Scheduling and Registration<\/strong><\/h3>\n

August 1, 2025<\/strong> \u2013 Recital Booking opens for Fall 2025 Semester (Taylor)<\/span>
\n<\/span>August 20-21, 2025<\/strong> \u2013 Freshman Orientation<\/span>
\n<\/span>August 26-28, 2025<\/strong> \u2013 Student Auditions for Large Ensembles and Area Placement Auditions<\/span>
\n<\/span>September 8, 2025<\/strong> \u2013 Final day for Fall 2023 Registration (Letitia)<\/span>
\n<\/span>Early October<\/strong> \u2013 Academic scheduling for Summer 2026 session begins (Taylor)<\/span>
\n<\/span>Mid-October<\/strong> \u2013 Schedule Fall Juries (Taylor)<\/span>
\n<\/span>Mid-October<\/strong> \u2013 Studio and Ensemble Rosters due for Spring (Letitia)
\nOctober\/November \u2013 <\/span><\/strong>Registration for Spring (Letitia)<\/span>
\n<\/span>November 15, 2025 <\/strong>\u2013 Recital booking in Leshowitz closes for Fall 2025 (Taylor)<\/span>
\n<\/span>December 1, 2025<\/strong> \u2013 Recital Booking opens for Spring 2026 Semester (Taylor)<\/span>
\n<\/span>December\/January<\/strong> \u2013 Academic scheduling for Fall\/Winter 2026 begins (Taylor)<\/span>
\n<\/span>January 26, 2026<\/strong> \u2013 Final day for Spring 2024 Registration (Letitia)<\/span>
\n<\/span>Late February<\/strong> \u2013 Scheduling for Spring Juries (Taylor)<\/span>
\n<\/span>March\/April<\/strong> \u2013 Registration for the following Fall (Letitia)<\/span>
\n<\/span>April 15, 2026<\/strong> \u2013 Recital booking in Leshowitz closes for Spring 2026 (Taylor)<\/span>
\n<\/span>June\/July<\/strong> \u2013 Academic scheduling for Spring 2027 begins (Taylor)<\/span><\/p>\n

Auditions<\/h3>\n

Please add these dates to your calendar today<\/span>. It is mandatory that all Area Coordinators are present and fully available in person for these audition dates. Please see the Auditions Timeline page (last page) for a detailed schedule of audition deadlines.<\/span><\/p>\n

November 7th, 2025 (Friday)
\n<\/strong>Virtual Only<\/span> – Zoom Interviews Only
\n<\/span>2:00pm-5:00pm<\/span>
\n<\/span>Preferred date for SP26 start – all applicants welcome<\/span>
\n<\/span>Registration Deadline – Oct 20th, 2025 (for students)<\/strong><\/p>\n

February 7th, 2026 (Saturday)
\n<\/strong>Live & Virtual
\n<\/span>10:00am-6:00pm<\/span>
\n<\/span>All applicants
\nRegistration Deadline – Jan 18th, 2026 (for students)<\/strong>
\n<\/span>
\n<\/span>February 14th, 2026 (Saturday)<\/strong>
\n<\/span>Live & Virtual<\/span><\/p>\n

10:00am-6:00pm<\/span>
\n<\/span>All applicants<\/span>
\n<\/span>Registration Deadline – Jan 26th, 2026 (for students)<\/strong><\/p>\n

March 28th, 2026 (Saturday)<\/strong>
\n<\/span>Live & Virtual<\/span><\/p>\n

10:00am-6:00pm<\/span>
\n<\/span>All applicants<\/span>
\n<\/span>Registration Deadline – Mar 8th, 2026 (for students)<\/strong><\/p>\n

Find information about 2025-26 audition dates at
\nhttps:\/\/www.montclair.edu\/john-j-cali-school-of-music\/apply\/<\/a><\/p>\n

Auditions Timeline<\/strong>
\nAugust 1, 2025 – official applications for the FA26\/SP26 AY go live. No new updates or changes to the application and\/or audition information after this date.<\/span>
\n<\/span>
\n<\/span>**Please see the previously listed audition dates for student registration deadlines, audition types, and duration of each audition event. Coordinators are required to attend all audition dates, or designate a substitute faculty member\/ current Cali adjunct to make admission decisions on their behalf. Faculty\/adjunct personal schedules will not be taken into account for audition scheduling. <\/span>
\n<\/span>
\nGeneral Audition Information Timeline for Faculty
\n2-3 weeks prior to each date<\/strong> – audition registration closes for applicants. Full event roster shared with all coordinators.\u00a0<\/span><\/p>\n

2 weeks prior to each date<\/strong> – final draft audition\/interview schedule sent to all coordinators<\/span><\/p>\n

1-2 weeks prior to each date<\/strong> – applicants receive their assigned audition time<\/span>
\n<\/span>
\n<\/span>Coordinators are expected to share all schedules & audition related information to other faculty\/adjuncts within their assigned coordinated area.<\/span><\/p>\n

Budget<\/h3>\n

February School Meeting (February 2, 2026)<\/strong> – Area Coordinator Budget Worksheets created and shared (Stephanie)
\n<\/span>February<\/strong> – Meetings to review (Stephanie)
\n<\/span>February 27, 2026<\/strong> – Draft Area Coordinator Budgets Due (Stephanie)
\n<\/span>Ongoing<\/strong> – Review budget vs actuals for Area (Stephanie, Paula)
\n<\/span><\/p><\/div><\/div>\n

Cali School Google Calendar<\/div>
\n

All of the Cali School’s courses and events are hosted on Google Calendar. You\u00a0can access the system by heading to\u00a0calendar.google.com<\/a> and logging in with your MSU credentials when prompted. For further information about how to use the Cali School’s Google Calendar, please read through the Cali Google Calendar Guide<\/a>\u00a0Please note that some of the images in the Guide may be slightly different than what you see due to recent Google Calendar software updates.<\/p>\n

If you have any questions or concerns about the\u00a0Google\u00a0Calendar system, please reach out to the Scheduling Administrator Taylor Goodson (goodsont@montclair.edu<\/a>).<\/p><\/div><\/div>\n

Cali School Full Course Offerings Spreadsheet<\/div>
\n
All of the Cali School course offerings are listed on the\u00a0Cali School Full Course Offerings spreadsheet<\/a>. This spreadsheet is critical\u00a0in the scheduling process as the information on this page is what is communicated to the Registrar for course publishing. It is the duty of the Coordinator to ensure that their area’s courses are accurately listed on this spreadsheet. Reminder emails and due dates will be sent to Coordinators during the relevant semester scheduling phases, so please be sure to keep an eye on your inbox (the Administrative Calendar on the Area Coordinator Information page provides a general outline of when these scheduling emails should be expected).<\/div>\n

If changes are needed for your area’s courses, please send them to the Scheduling Administrator Taylor Goodson (goodsont@montclair.edu<\/a>). <\/p><\/div><\/div>\n

Program Enrollment Monitoring<\/div>

\n<\/strong>The area coordinator is responsible for monitoring the enrollment of their program, ensuring sufficient class sections are available for those in need. Coordination with the staff is crucial to establish additional sections when feasible, considering space constraints, or to remove sections when necessary. <\/div><\/div>\n
Recital Policy<\/div>
\n

Rules and Regulations<\/h2>\n