Finance End User Operational Key Dates through Go-Live

FY2015

  • Purchase Orders - Grants and Capital Project purchase orders can be entered into FRS through 5pm on June 18th.
  • P-Card - All purchases on the University‚Äôs P-Card that occur on or before June 30th must be reconciled by 5pm on July 2nd in order to be recorded in FY2015.
  • Payments - All vendor invoices, travel, petty cash and employee payments to be paid in FY2015 must be received in Accounts Payable by 5pm on June 17th.  Invoices received but accrued as necessary after June 17th will be processed in the first or second check run in FY2016.
  • Catering Business Process - Catering orders can continue during the cutover window (7/1 to Go-Live) and MSU will communicate to Chartwells to fulfill orders without a purchase order until after Go-Live.  
  • Chart of Accounts - Freeze creation of new values in legacy systems during the cutover window (7/1 to Go-Live).
  • Accrual of FY2015 Expense - If a department receives goods or services up through June 30th and Accounts Payable has not received the related invoice; the department must submit a Year-End Accrual Form with substantiating documentation no later than 5 pm on July 16th.  This will allow expenses to appear in FY2015.

FY2016

  • Cutover Window to FRS and FMS (PeopleSoft) will not be available for any data entry between July 1st and Go-Live
    • Purchasing - On an emergency basis only, manual POs will be created with approval from Divisional leadership and the VP of Finance office.
    • P-Card - Purchases may be made during the cutover window.  All P-Card restrictions still apply.
    • Vendor Invoices, Travel, Petty Cash and Employee Payments - Requests for payment will be reviewed during the cutover window and will be processed after Go-Live.