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Retention Standards – Undergraduate

About This Policy

Responsible Office
Academic Affairs

Probation
Students are placed on academic probation if their cumulative GPA falls below 2.0 at the end of a semester. Students who raise their cumulative GPA to at least 2.0 after one semester on probation are removed from academic probation.

Continued Probation
Students who earn a term GPA of 2.0 or higher but maintain a cumulative GPA below 2.0 will be continued on probation for another semester.  Students who earn at least a 2.25 term GPA but less than a 2.0 cumulative GPA in the subsequent semester will continue on probation for a third consecutive semester.

Suspension
Students who do not meet the stated minimum retention standards will be placed on academic suspension. Students academically suspended cannot enroll in courses at Montclair State University under any circumstance for an entire academic year or two semesters, not including summer and winter. (See also: ADVS Option below) Students who have been academically suspended and have been away from Montclair State University for the prescribed length of time are eligible to apply for readmission through the Office of Admissions. Readmitted students are not necessarily admitted back into their chosen major. Readmission is not automatic and will be based upon the review of documents submitted in support of the readmission application. Additionally, readmission is based on the probability of success in the chosen major and upon the space available at the time of readmission.

Dismissal
Students readmitted from academic suspension must earn at least a 2.0 semester GPA at the end of their first semester back at Montclair State University or they will be academically dismissed. Additionally, students readmitted from academic suspension must raise their cumulative GPA to 2.0 by the end of his/her second semester after readmission. Students who do not achieve these retention standards will be placed on academic dismissal. Students academically dismissed cannot enroll in courses at Montclair State University, and are not eligible for readmission under any circumstance.

Students academically dismissed cannot enroll in courses at Montclair State University, and are not eligible for readmission under any circumstance.

Appeals Process
All students who have been suspended may request that the University reconsider its decision by submitting appeals to the Scholastic Appeals Committee.  The Committee will review only those appeals that are complete and are received by the specified due date.

Decisions that may be reached by the Scholastic Appeals Committee include:

  • Approved
  • Denied
  • Provisional – Referral to Student Academic Services.
    Continuing students are reinstated only if they agree to change their major.  First-year students referred to their SAS advisors are reinstated only if they agree to enroll in ADVS 198 Pathways to Success.
  • Provisional – Referral to Dean of Students Office

Students who are readmitted by appeal must meet with their academic advisors to develop a statement of understanding delineating the parameters of reinstatement.  Reinstatement does not imply or constitute reinstatement to a particular major or academic program.

ADVS Option

Students on first time suspension that have not participated in the ADVS 198 program will automatically be enrolled in the ADVS 198 Pathways to Success program as long as they sign their ADVS 198 contract by the date indicated in their official standing letter. Participation in this program will allow a student to continue their studies at Montclair State for the next consecutive semester.  Students choosing to opt-out of this program and who wish to attempt to continue at Montclair State University must meet with their advisor and complete an appeal of their suspension by the specified due date.  Students will then go through the Academic Appeals process and all decisions rendered by the Scholastic Appeals Committee are final.

Students who:

1) opt out of the ADVS program,

2) fail to sign their ADVS contract, or

3) have their appeal denied through the Scholastic Appeals Committee are eligible to apply for readmission once they have been away from the University for at least one academic year. One academic year is defined as two consecutive semesters, not counting winter and/or summer sessions. Readmission is not guaranteed. *

Students who participate in ADVS and do not meet the 2.0 term G.P.A. requirement must sit out for at least one semester – and they must also reapply to the university. (These students receive credit for their ADVS semester towards the two semester requirement).

*After suspension, it is highly recommended that students earn at least 15 credits at another institution with a minimum cumulative GPA of 2.5 and no D or F grades before applying for readmission at Montclair State University.

For further clarification, please contact the Academic Success Center at asc@montclair.edu or at 973-655-5425.

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