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NJ DOE Certification Procedures/Timelines

The Office of the Registrar recommends qualifying students, who have applied for graduation through NEST, to the New Jersey Department of Education (NJ DOE) for educational/administrative credentials. It is important to note, the NJ DOE grants the credentials, not Montclair State University.

May 2020 Certification Candidates Only

Due to the COVID-19 Emergency, the certification process has changed. Please review and follow the steps outlined in numbers 1-4 only.

  1. Students will apply, online, directly to the NJ DOE and pay the NJ DOE directly. It is not necessary to request transcripts or mail any documentation the NJ DOE.
  2. If previously received, students should discard their paper Montclair State certification applications. Any applications mailed or submitted to the Office of the Registrar will be shred.
  3. Students who do not already hold a NJ DOE certification must log onto the NJ DOE website and register in the NJ DOE system. If a student already holds a prior certification, it is not necessary to register a second time.
  4. Students will receive additional instructions from either Caroline Murray (Center of Pedagogy) or Denise Rodak (Office of the Registrar) on their next steps. Please continue to check your Montclair State email account even after courses conclude.

Future Candidates

  1. Once you have applied for graduation through NEST, run your Degree Works audit and confirm you have completed all academic degree requirements. Students with outstanding degree requirements will not be recommended.If you have a question about an outstanding requirement(s), see your faculty advisor.
  2.  The certification application will be mailed to your home approximately one month before the application due date.
  3. Complete the entire application. You must have the application notarized as directed. Free notary services are available in the SGA Office (Student Center, Annex, Room 103) during the following times:
    • Fall and spring:
      • 8:30 a.m. – 4:30 p.m. (Monday – Thursday).
      • 8:30 a.m. – 12:30 p.m. (Friday).
    • Summer session:
      • 8 a.m. – 3 p.m. (Monday – Thursday).
  4. Your application may either be returned, in person, to Red Hawk Central or mailed to Montclair State University, Attention: Office of the Registrar. Once your application is received, your certification fee will be assessed to your NEST account in 2-3 business days. Certification fees must be paid through NEST or in person at the Cashier’s window in Red Hawk Central. Fee payment is due upon assessment. Non-payment may result in limited NEST access.
  5. Non-citizens must also complete the Non-Citizen Oath and Affidavit for Intent to Become a Citizen.
  6. Students will only be recommended for certification, by Montclair State University, during the two month period immediately following graduation/program completion. After this window, students must apply directly to the NJ DOE for certification. Additional information can be found on the NJ DOE website.

Please Note: This form must be notarized.

Frequently Asked Questions

What is the difference between filing for graduation and an application for certification?
Graduation and certification are two separate processes. You must apply for final graduation audit in order to graduate from Montclair State University. If you are seeking teacher certification, you must apply for this as well. You are not eligible to be certified until after the degree has been posted to your transcript. It is your responsibility to meet the University’s deadline to apply for graduation and teacher certification. Late applicants for either of these may risk having your certification delayed.For more information about graduation, please visit the Apply for Graduation webpage.
Are faxed/email applications accepted?
No. We do not accept faxed/emailed applications.
I correctly filed my application and completed all degree requirements. When will I get my certification?
As of May 15, 2015, paper certificates will no longer be issued by the NJ DOE. All certificate/endorsement information is now available online (including certificate ID number, date of issuance and expiration date, if applicable) at the NJDOE Application Status Search. Certificate/endorsement information will not be available until after your certificate is officially issued by the NJ DOE.Please see the time table for each graduation cycle below:
  • January 2020
    Degrees conferred on January 31, 2020
    Certifications sent to the NJ DOE by March 2, 2020
    NJ DOE processing time is five to ten business days
  • May 2020
    Degree conferred on May 24, 2020 (tentative date)
    Certifications sent to the NJ DOE by July 3, 2020
    NJ DOE processing time is five to ten business days
  • August 2020
    Degrees conferred on August 31, 2020
    Certifications sent to the NJ DOE by October 1, 2020
    NJ DOE processing time is five to ten business days
How do I apply for permanent certification?
During your first year of teaching, you will be enrolled in the Provisional Teacher Program by your hiring district. Upon successful completion of your first year of full-time employment, your district makes the recommendation to the state for a standard certification.