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Teacher Certification Procedures / Timelines

The Office of the Registrar recommends qualifying students to the New Jersey Department of Education (NJ DOE) for educational/administration credentials. It is important to note, the NJ DOE grants the credentials, not Montclair State University.

Please carefully read and follow the steps below.

1. Run your Degree Works audit and confirm you have completed all academic degree requirements. Students with outstanding degree requirements will not be recommended.
If you have a question about an outstanding requirement(s), see your faculty advisor.

2. The certification application will be mailed to your home approximately one month before the application due date.

3. Complete the entire application. You must have the application notarized as directed. Free notary services are available in the SGA Office (Student Center, Annex, Room 103) during the following times:

  • Fall and spring:
    • 8:30 a.m. – 4:30 p.m. (Monday – Thursday).
    • 8:30 a.m. – 12:30 p.m. (Friday).
  • Summer session:
    • 8 a.m. – 3 p.m. (Monday – Thursday).

4. Submit your completed application to Red Hawk Central by the deadline listed on the application.  Certification fees must be paid through NEST or in person at the Cashier’s window in Red Hawk Central.

5. Non-citizens must also complete the Non-Citizen Oath and Affidavit for Intent to Become a Citizen.

Please Note: This form must be notarized.

Frequently Asked Questions

1. What is the difference between filing for graduation and an application for certification?

Graduation and certification are two separate processes. You must apply for final graduation audit in order to graduate from Montclair State University. If you are seeking teacher certification, you must apply for this as well. You are not eligible to be certified until after the degree has been posted to your transcript. It is your responsibility to meet the University’s deadline to apply for graduation and teacher certification. Late applicants for either of these may risk having their certification delayed.

For more information about graduation, please visit the Apply for Graduation webpage.

2. Are faxed/email applications accepted?

No. We do not accept faxed/emailed applications.

3. I correctly filed my application and completed all degree requirements.  When will I get my certification?

As of May 15, 2015, paper certificates will no longer be issued by the NJ DOE. All certificate/endorsement information is now available online (including certificate ID number, date of issuance and expiration date, if applicable) at the NJDOE Application Status Search. Certificate/endorsement information will not be available until after your certificate is officially issued by the NJ DOE.

Please see the time table for each graduation cycle below:

  • January 2018
    Degrees conferred on January 31, 2018.
    Certifications sent to the NJ DOE by March 2, 2018.
    NJ DOE processing time is five to ten business days.
  • May 2018
    Degrees conferred on May 25, 2018.
    Certifications sent to the NJ DOE by July 9, 2018.
    NJ DOE processing time is five to ten business days.
  • August 2018
    Degrees conferred on August 31, 2018.
    Certifications sent to the NJ DOE by October 8, 2018.
    NJ DOE processing time is five to ten business days.

4. How do I apply for permanent certification?

During your first year of teaching, you will be enrolled in the Provisional Teacher Program by your hiring district. Upon successful completion of your first year of full-time employment, your district makes the recommendation to the state for a standard certification.