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Weekly COVID Newsletter

Posted in: COVID Information, Weekly COVID Newsletter

Weekly Covid Newsletter

New NJ App Shows Proof of Vaccination

Looking for easy access to your COVID-19 vaccination record? Try the new Docket app from the New Jersey Department of Health. It allows individuals and families vaccinated in New Jersey to access their COVID-19 vaccination records digitally in case they lost their vaccination card or want quick access to their record.

The Docket app is free, and it is now available in the App store or on Google Play in English or Spanish.

Individuals with an email or phone number on file with the New Jersey Immunization Information System can use Docket to access and download their COVID-19 vaccination record. The app also can provide access to family members’ COVID-19 records through a shared account.

For details, read New Jersey Department of Health’s news release.

Testing for Unvaccinated Employees Starts Sept. 1

Employees who have not been vaccinated against COVID-19 are required to obtain a rapid test twice weekly on non-consecutive days at the University’s testing center on campus, starting Wednesday, September 1.

If you have not submitted proof of vaccination through Vax Check, the University will assume that you are unvaccinated.

Mask Policy: Almost Always On

Due to the rising number of COVID-19 cases in New Jersey and the emergence of the more contagious Delta variant, on August 12 the University updated its mask requirements for everyone who comes to the campus, regardless of COVID-19 vaccination status. The update reflects the most recent guidance from the Centers for Disease Control and Prevention.

Specifically, all employees, students, contractors and visitors must wear face coverings at all times indoors, except when alone in a private room, as well as outdoors in crowded settings, and in all University vehicles.

Masks may be removed while eating and drinking – but only when it is possible to keep at least six feet of distance between yourself and others.

Read the full policy statement on the COVID-19 Information website.

As always, make sure your mask covers your nose and your mouth.

Eating Safely With Others

When you wear your mask indoors on campus, you are helping protect all of us, especially with the rise of the more contagious Delta variant. Our new mask procedures say “You may remove your mask briefly when eating and drinking, but only when you are able to keep at least 6 feet of distance between you and the others.” This requirement is in place because we do not know everyone’s vaccination status.

We want people to be able to make informed decisions, so we are asking everyone to have open and honest conversations with your colleagues about your vaccination status before deciding to dine together. That way, each person can decide for themselves about congregating over a meal. At all other times indoors, and in University vehicles, masks are required.

Remember, there are some members of our campus community who cannot be vaccinated, and there are people who prefer to wear a mask at all times whether they are vaccinated or not. Open, honest and respectful communication is important, so that we can all keep each other as safe as possible.

Wearing a mask all the time may not be pleasant, but as Red Hawks, we care for each other, and at times we need to sacrifice our own convenience and comfort for the benefit of fellow members of our community. Thank you for doing your part!

Vaccinations Offered on Campus

Essex County is sending its mobile vaccine clinic to campus in August. All employees and students, and their families, are eligible to get the COVID-19 vaccine at no cost.

The next clinic will be held from 10 a.m. to 2 p.m. on Monday, August 30 in Lot 7, next to the Panzer Athletic Center. The clinic originally scheduled for Aug. 23 has been cancelled.

All three approved vaccines will be available: the single-dose Johnson & Johnson shot, and the two-dose vaccines from Moderna and Pfizer. All three are options for anyone 18 and older, but only the Pfizer vaccine is approved for persons aged 12-17.

Appointments are requested, but walk-ins will be allowed. Bring your University ID, please. Visit this page to make an appointment online.

Vouchers for free parking in the Red Hawk Deck will be available at the clinic.

If you cannot make it to one of the on-campus clinics, you can get vaccinated at many other locations. Just text your zip code to “438829” and vaccination locations will be texted to your phone within 10 seconds.

Remember, the University requires that all students who will be studying or living on campus in the fall semester be vaccinated (unless approved for an exemption as allowed by New Jersey law), and the University strongly encourages all employees to get vaccinated. For more information visit the COVID-19 information website.

Vaccinated? Please Let Us Know

Vaccination against COVID-19 is the best way we have to protect ourselves, our families, our students and our co-workers. And knowing the percentage of our campus community who are vaccinated is important for all of us.

That’s why the University is asking all employees to get vaccinated, and then upload their vaccine card through the Vax Check portal. It is fast and easy to do, and individual vaccination records are kept confidential.

Need a COVID Test? We’ve Got You Covered.

Any member of the University community who wants to be tested for COVID-19 can get either a PCR or rapid test on campus.

Rapid tests
Mondays, Tuesdays, Thursdays: 9 a.m. – 2:45 p.m.
Wednesdays: 11 a.m. – 6:45 p.m.

PCR tests
Wednesdays: 11 a.m. – 6:45 p.m.

No appointment necessary. Just come to Webster Hall and bring your University ID. For more information, visit On Campus COVID-19 Testing.

In addition, Essex County is providing PCR tests at its mobile vaccination clinics on August 23 and 30 in Lot 7, from 10 a.m. to 2 p.m. The county’s health department will send you the results the following day. Appointments are requested, but walk-ins will be allowed. Visit this page to make an appointment online.

Remember to Complete Hawk Check

With more people on campus now, it’s important to remember to complete the Hawk Check self-screening application every day. Hawk Check asks you about COVID-19 symptoms and risk factors. If the app tells you not to come to campus, please stay home (or in your residence hall room) and wait for one of our clinicians to call you to discuss your situation. It only takes a few minutes, and by doing this every day you are helping to keep our campus community safe. Consider setting an alert on your smartphone for the same time every evening to prompt you to do Hawk Check.

For More Information

For the most up-to-date information about Montclair State’s recovery from the pandemic, please visit the University’s COVID-19 information website, or send an email to or

Thank you for reading this special edition of the Weekly COVID Newsletter, a production of the Office of University Communications and Marketing. Comments and suggestions may be sent to Vice President Joseph Brennan,