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Weekly COVID Newsletter

Posted in: Weekly COVID Newsletter

Weekly Covid Newsletter

Issue 32

Employees Must Complete Vax Check

The employee vaccination policy requires all employees to use Vax Check to confirm their vaccination status, provide proof of vaccination, or request a medical or religious exemption no later than Friday, September 10 at 5 p.m. Any employee who fails to confirm their vaccination status or submit an exemption application using Vax Check will be placed on unpaid leave effective September 13 until they provide the information.

Specifically, employees are required to go into the Vax Check portal and do one of the following:

  • If vaccinated, upload proof of vaccination (either full or partial), or
  • Submit a request for an exemption for medical or religious reasons, or
  • Confirm your vaccination status.

Submitting proof of vaccination: You may submit proof of being partially vaccinated (having the first shot of either the Moderna or Pfizer vaccines) or proof of being completely vaccinated. If you only have the first dose of a two-shot vaccine, you’ll be able to go in later and submit proof that you have gotten the second shot.

Requesting a waiver: Under state law, employees may request an exemption from vaccination for medical reasons or because getting immunized would violate a sincerely held religious belief. To request such a waiver, download an exemption request form on the Human Resources website, fill it out and upload it in Vax Check no later than October 1. You must submit any supporting documentation for the waiver request by emailing it to

If you are neither submitting proof nor requesting an exemption, you will click a box in Vax Check to confirm your vaccination status.

Remember, everyone must report their vaccination status using Vax Check no later Friday, September 10. If you have already completed Vax Check, you do not need to do it again.

If you have any questions about Vax Check, email or call Occupational Health at 973-655-5014.

Vaccination Policy for Employees

On September 7, the University published a new Employee COVID-19 Vax Check and Vaccination Policy, which establishes a requirement for all employees to be vaccinated against COVID-19 unless they have an approved exemption for medical or religious reasons. The requirement will be phased in for different groups, to allow for consultation and collaboration with the unions regarding the implementation details.

New hires and adjunct instructors who receive new contracts are already required to be vaccinated against the virus that causes COVID-19.

AFT Local 1904 has entered into an agreement with the University regarding implementation of the vaccination policy. Therefore, effective immediately, this mandate has been extended to all managers, temporary employees, and the faculty and staff members who are represented by AFT Local 1904. The procedural details are spelled out in the policy document.

Discussions are underway at the state level with CWA, IFPTE and PBA-SLEU about the implementation of the vaccination requirement for their members, and when those talks conclude, the University will move to implement the agreed-upon procedures for these employees.

Managers and temporary employees who have not been approved for an exemption are required to provide proof of complete vaccination or having received the first dose of the Pfizer or Moderna vaccine by October 1, 2021. Employees who report receiving the first dose by October 1, 2021, must be completely vaccinated by November 1, 2021. Managers and temporary employees who received the first dose of Pfizer or Moderna by October 1, 2021, and fail to confirm they are completely vaccinated by November 1 will be placed on a five-day unpaid leave of absence and subject to progressive discipline.

Employees represented by AFT Local 1904 who have not been approved for a medical or religious exemption are required to provide proof of complete vaccination by December 15, 2021, and are subject to the testing requirement until they do so. AFT employees who fail to confirm they are completely vaccinated by this date will be placed on unpaid leave until they provide proof of vaccination.

Please read the full policy document for details and deadlines. Questions? Contact the HR Benefits team by emailing

Travelling During the Pandemic? Here’s What You Need to Know

The University has updated its travel policy to reflect the most recent guidance from the CDC and the State of New Jersey. The policy spells out the rules for University-related travel, and explains what happens if you are not vaccinated and travel outside of New Jersey for personal reasons. Please read the entire policy for details.

New NJ App Shows Proof of Vaccination

The new Docket app from the New Jersey Department of Health allows individuals and families vaccinated in New Jersey to access their COVID-19 vaccination records digitally in case they lose their vaccination card or want quick access to their record. The Docket app is free, and it is now available in the App store or on Google Play in English or Spanish.

For details, read New Jersey Department of Health’s news release.

Don’t Forget to Hawk Check!

With more people on campus now, it’s important to remember to complete the Hawk Check self-screening application consistently. Hawk Check is now faster and more convenient AND you’re now only required to complete it on days when you are coming to campus. (If you live on campus, do it every day.)

Complete Hawk Check Monday through Friday before you plan to come to campus. If Hawk Check gives you the thumbs up, come to campus. if it tells you to stay home, then stay home and wait for a phone call from Occupational Health.

For More Information

For the most up-to-date information about Montclair State’s recovery from the pandemic, please visit the University’s COVID-19 information website, or send an email to or

Thank you for reading this edition of  the Weekly COVID Newsletter, a production of the Office of University Communications and Marketing. Comments and suggestions may be sent to Vice President Joseph Brennan,